Lead Finance Systems Administrator at CareDx

RemoteFull-timeRemoteIT & SOFTWARE OPERATIONSPosted about 1 month ago

About the Role

<div class="content-intro"> </div>CareDx is a leading precision medicine diagnostics company advancing care in transplant, specialty oncology, and cell therapy. Through our innovative portfolio of molecular diagnostics, digital health solutions, AI-powered data and analytics, and patient support services, we partner with healthcare providers, patients, and biopharma organizations to help inform clinical decision-making and improve patient outcomes. <div class="x_x_elementToProof">At CareDx, every employee has the opportunity to contribute to innovations that help transform patient care and improve lives.</div> The Lead Finance Systems Administrator is responsible for the administration, optimization, integration, governance, and continuous improvement of CareDx's Finance systems portfolio, with NetSuite serving as the Company's core ERP platform and Coupa, Concur, FloQast, and related applications supporting critical financial operations. This role serves as the primary technical owner for Finance systems, partnering closely with Accounting, Finance, Procurement, Internal Audit, and IT stakeholders to deliver scalable, secure, and well-controlled solutions that support business objectives. The Lead Finance Systems Administrator provides technical leadership for system configuration, integrations, vendor management, platform enhancements, and operational support. This individual translates business and accounting requirements into effective technology solutions while ensuring the reliability, compliance, and performance of systems supporting financial reporting, procure-to-pay, expense management, month-end close, audit readiness, and SOX-regulated processes. Reporting and Key Partnerships Reports to the Manager, IT SOX & Corporate Applications, serving as the primary technical owner for NetSuite and the supporting Finance systems landscape, including Coupa, Concur, FloQast, and other related systems/integrations. <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Partner closely with the VP Controller, Accounting, FP&A, Procurement, Supply Chain, Internal Audit, and business stakeholders to support financial operations, reporting requirements, period-end close activities, compliance initiatives, and business process improvements.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Collaborate with IT infrastructure, security, integration, and application teams to ensure Finance systems are secure, reliable, scalable, and aligned with enterprise technology standards.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Own relationships with external vendors, implementation partners, consultants, and managed service providers, ensuring project delivery, technical quality, documentation, testing, and knowledge transfer meet organizational expectations.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Act as a trusted advisor to Finance and Accounting leadership, translating business requirements into scalable, well-governed technology solutions that support business growth, operational efficiency, audit readiness, and SOX compliance.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Partner with cross-functional teams on acquisitions, system enhancements, process automation, master data governance, integrations, and other strategic initiatives impacting the Finance technology ecosystem.</li> </ul> Responsibilities:  Finance Systems Administration and Governance <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Own the administration, optimization, governance, and strategic roadmap for the CareDx Finance systems portfolio, including NetSuite, Coupa, Concur, FloQast, and related financial applications.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Serve as the primary technical owner and subject matter expert for Finance systems architecture, configuration, integrations, security, and support.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Develop and maintain system standards, documentation, operating procedures, and governance processes that promote scalability, reliability, and compliance.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Drive platform enhancements and process improvements that improve user experience, operational efficiency, reporting capabilities, and control effectiveness.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Establish and maintain disciplined change management practices, including requirements gathering, testing, approvals, deployment controls, and documentation.</li> </ul> Finance and Accounting Enablement <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Translate accounting and finance requirements into practical NetSuite solutions across close, revenue, billing, procure-to-pay, accounts payable, purchasing, cash, inventory, intercompany, consolidations, reporting, and audit support.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support monthly and quarterly close requirements by improving workflows, reports, reconciliations, saved searches, dashboards, and exception reporting.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Create reporting capabilities to support consolidation of financials across multiple subsidiaries, entities, departments, and management reporting layers.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Improve accounting processes and workflows for various segments of the business, including processes introduced through acquisitions or new business units.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Partner with the VP Controller and Accounting leadership to prioritize system work based on financial reporting risk, operational urgency, compliance impact, and business value.</li> </ul> External Consultant and Project Management <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Own relationships with external consultants, implementation partners, and managed service providers supporting Finance applications.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Oversee project scope, timelines, budgets, solution design, testing, documentation, and knowledge transfer activities.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Evaluate recommendations from vendors and consultants to ensure proposed solutions meet CareDx requirements for scalability, supportability, compliance, and long-term maintainability.</li> </ul> Integrations, Systems, and Data <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support integrations between NetSuite and adjacent finance or operational systems, including expense management, procurement, inventory or warehouse tools, banking, reporting, and other finance applications.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Partner with IT and business owners to troubleshoot integration errors, data mapping issues, master data governance concerns, and failed or incomplete transactions.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support acquisition integration activities, including subsidiary setup, master data alignment, data migration, reporting layers, process stabilization, and post-close support.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Help define the long-term architecture and roadmap for the Finance systems ecosystem, ensuring solutions remain scalable, maintainable, and aligned with business objectives.</li> </ul> Training, Adoption, and Stakeholder Support <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Provide practical training, guidance, and job aids for new and existing users across Accounting, Finance, Supply Chain, and other business teams.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Build credibility with accounting users by understanding their process pain points and communicating solutions in clear business language.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Create a consistent intake and prioritization process for enhancement requests, support tickets, close-related issues, reporting needs, and control remediation items.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Manage support tickets issued through ServiceNow or similar ticketing tools, where applicable.</li> </ul> Audit, SOX, and Compliance Support <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support the external audit process by helping Accounting and related teams gather system evidence, access support, configuration information, audit documentation, and reports required by external auditors.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Partner with Accounting, SOX owners, and external auditors to investigate and resolve audit findings, account discrepancies, access concerns, and issues of non-compliance.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support user access reviews, role design reviews, segregation of duties analysis, change management evidence, and control remediation activities.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Ensure finance application administration practices support audit readiness, including evidence retention, approval documentation, and clear ownership of configuration decisions.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Participate in risk assessments, control improvement initiatives, and governance activities related to Finance technology.</li> </ul> Minimum Education, Experience, & Specialized Knowledge (Required):  <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">5+ years of progressive NetSuite administration, finance systems, and ERP implementation experience, with hands-on configuration responsibility in a complex company environment.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong NetSuite technical skillset across roles and permissions, workflows, saved searches, reports, dashboards, custom records, forms, bundles, release management, sandbox testing, and production deployment practices.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">At least one year of experience using or administering Coupa.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Working understanding of core accounting and finance processes, including close, procure-to-pay, order-to-cash, inventory, revenue, consolidations, intercompany, reporting, and audit support.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience managing or coordinating external consultants, developers, or implementation partners.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience with integrations between NetSuite, Coupa, Concur, and other finance or operational systems.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong verbal and written communication skills, including the ability to explain technical issues to Accounting and Finance stakeholders.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Ability to take ownership, prioritize competing requests, manage details carefully, and operate in a public-company control environment.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Bachelor’s degree in Accounting, Finance, Information Systems, Business, or a related field, or equivalent experience.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Public company, SOX, external audit, regulated life sciences, healthcare, or similar controlled-environment experience.</li> </ul> Preferred <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience supporting acquisitions, subsidiary expansion, multi-entity reporting, post-close integration, or ERP stabilization after business combinations.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience with expense management, procurement, contract lifecycle, warehouse/inventory, banking, reporting, or other systems that integrate with NetSuite.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">NetSuite certification, SuiteAnalytics, SuiteFlow, SuiteScript familiarity, or comparable technical credentials.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">SAP Concur, ServiceNow, procurement systems, reporting tools, or similar finance application experience.</li> </ul> Additional Details:  Every individual at CareDx has a direct impact on our collective mission to improve the lives of organ transplant patients worldwide. We believe in taking great care of our people, so they take even greater care of our patients.  Our competitive Total Rewards package for US Employees includes: <ul> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Competitive base salary and incentive compensation</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Health and welfare benefits, including a gym reimbursement program</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">401(k) savings plan match</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Employee Stock Purchase Plan</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Pre-tax commuter benefits</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">And more!</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Please refer to our page to view detailed benefits at <a href="https://caredx.com/company/careers/" target="_blank">https://caredx.com/company/careers</a></li> </ul> In addition, we have a Living Donor Employee Recovery Policy that allows up to 30 days of paid leave annually to a full-time employee who makes the selfless act of donating an organ or bone marrow. With products that are making a difference in the lives of transplant patients today and a promising pipeline for the future, it’s an exciting time to be part of the CareDx team. Join us in partnering with transplant patients to transform our future together. CareDx, Inc. is an Equal Opportunity Employer-vets/disabled, and participates in the E-Verify program. By proceeding with our application and submitting your information, you acknowledge that you have read our <a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.caredx.com%2Fus-personnel-privacy-notice&data=05%7C02%7C%7C7909ec363e2b416b016a08de7886b61c%7C9ec77d4e480144b4b8fea5749eaf06b0%7C1%7C0%7C639080717137822026%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=rz649lSGHm5Ca8UOMhbSARMbRhbyMFHdOgEEBXImKs4%3D&reserved=0" target="_blank">U.S. Personnel Privacy Notice</a><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcaredx.com%2Fus-personnel-privacy-notice%2F&data=05%7C02%7C%7C82daf31a87e44746b2ea08dceef5e348%7C9ec77d4e480144b4b8fea5749eaf06b0%7C1%7C0%7C638647987067924758%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=fvNqQdyyA0YaWb3Y4bxHjbbzsxfJ4EmKAEMFQr39KnU%3D&reserved=0" target="_blank"> </a>and consent to receive email communication from CareDx. Certain jurisdictions require notice of how we use and protect your personal information. For more information, please read our <a href="https://caredx.com/privacy-center/#ca-privacy">Privacy Policy</a> The U.S. EEO posters are available <a class="HyperlinkV2 SCXO121329444 BCX8" href="http://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">here</a>.  Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.  <div> #LI-Remote </div> <div class="job__pay-ranges"> <div class="pay-range"> <div class="description"> </div> </div> </div><div class="content-pay-transparency"><div class="pay-input"><div class="description">This is the anticipated base salary range for candidates who will work in Brisbane, California. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, the type and length of experience within the job, the type and length of experience within the industry, education, etc. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives and restricted stock units. CareDx is a multi-state employer, and this salary range may not reflect positions that work in other states.</div><div class="title">San Francisco Bay Area Roles</div><div class="pay-range">$112,000—$140,000 USD</div></div><div class="pay-input"><div class="description">This is the anticipated base salary range in the United States. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, the type and length of experience within the job, the type and length of experience within the industry, education, etc. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives and restricted stock units. CareDx is a multi-state employer, and this salary range may not reflect positions that work in other states.</div><div class="title">Remote: US only roles</div><div class="pay-range">$120,000—$140,000 USD</div></div></div>

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