Executive Assistant at CareDx

Brisbane, CAFull-timeGENERAL & ADMINISTRATIVEPosted 22 days ago

About the Role

<div class="content-intro"> </div>CareDx is a leading precision medicine diagnostics company advancing care in transplant, specialty oncology, and cell therapy. Through our innovative portfolio of molecular diagnostics, digital health solutions, AI-powered data and analytics, and patient support services, we partner with healthcare providers, patients, and biopharma organizations to help inform clinical decision-making and improve patient outcomes. <div class="x_x_elementToProof">At CareDx, every employee has the opportunity to contribute to innovations that help transform patient care and improve lives.</div> The Executive Assistant will provide high-level administrative support to several members of the CareDx Executive Leadership Team, including our Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer. This role is critical to ensuring efficient operation and effective communication within the organization. This role requires exceptional proactive organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Key Responsibilities:  <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Provide high-level administrative support to assigned executives, exercising sound judgment and discretion when handling sensitive and confidential information.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Coordinate calendars and schedule meetings with C-suite executives, Board members, and external stakeholders, proactively managing scheduling conflicts and competing priorities to ensure optimal use of executive time.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Oversee all aspects of domestic and international executive travel, including flight bookings, accommodations, ground transportation, conference registrations, and detailed itinerary management.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Plan team meetings, activities, and events (e.g. R&D Day), including agendas, action-item tracking, follow-up, and on-site support, partnering with the Events Team as needed for key external events.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Serve as a professional liaison between assigned executives and external stakeholders, including Board members, key opinion leaders (KOLs) and industry stakeholders, and business partners.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Anticipate executive needs, proactively resolve issues using available resources and project management skills to coordinate timelines, deliverables and follow-up.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Maintain organized files, records, and databases; prepare key documents; support contract renewals and submissions; and manage invoices, vendors, purchase orders, and expense reconciliation.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support onboarding and general team coordination, work on-site three to four days per week, and remain available and responsive during standard working hours.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Support the Executive Assistant team by providing backup coverage during absences and as business needs evolve, ensuring a smooth and consistent experience for executives.</li> </ul> Required Qualifications: <ul> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">5+ years of executive-level support experience, with at least 2 years supporting C-level executives in a fast-paced and dynamic environment. Prior experience in life science is highly preferred.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Excellent organizational and time management skills with a proven ability to track tasks, manage competing priorities and commitments</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Builds and maintains strong working knowledge of the executive’s priorities, preferences, recurring processes, and prior decisions, enabling increasingly proactive and independent support over time.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong written and verbal communication skills, with the ability to interact effectively with executives, stakeholders, and external partners. Skilled at maintaining open and responsive communication throughout multiple channels (e.g. email, chat, text, in person)</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Skilled in Microsoft Office Suite, video conferencing tools, and experience learning various expense, vendor and contract management systems.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Ability to work onsite in Brisbane, CA 3-4 days a week. Willing to travel occasionally, both domestically and internationally. Actual in-office requirements may vary based on business needs, executive schedules, meetings, and travel commitments.</li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;">Exceptional judgement and ability to handle confidential information with discretion</li> </ul> Additional Details:  Every individual at CareDx has a direct impact on our collective mission to improve the lives of organ transplant patients worldwide. We believe in taking great care of our people, so they take even greater care of our patients.  Our competitive Total Rewards package for US Employees includes: <ul> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Competitive base salary and incentive compensation</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Health and welfare benefits, including a gym reimbursement program</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">401(k) savings plan match</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Employee Stock Purchase Plan</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Pre-tax commuter benefits</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">And more!</li> <li style="font-size: 12pt; font-family: 'times new roman', times, serif;">Please refer to our page to view detailed benefits at <a href="https://caredx.com/company/careers/" target="_blank">https://caredx.com/company/careers</a></li> </ul> In addition, we have a Living Donor Employee Recovery Policy that allows up to 30 days of paid leave annually to a full-time employee who makes the selfless act of donating an organ or bone marrow. With products that are making a difference in the lives of transplant patients today and a promising pipeline for the future, it’s an exciting time to be part of the CareDx team. Join us in partnering with transplant patients to transform our future together. CareDx, Inc. is an Equal Opportunity Employer-vets/disabled, and participates in the E-Verify program. By proceeding with our application and submitting your information, you acknowledge that you have read our <a href="https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.caredx.com%2Fus-personnel-privacy-notice&data=05%7C02%7C%7C7909ec363e2b416b016a08de7886b61c%7C9ec77d4e480144b4b8fea5749eaf06b0%7C1%7C0%7C639080717137822026%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=rz649lSGHm5Ca8UOMhbSARMbRhbyMFHdOgEEBXImKs4%3D&reserved=0" target="_blank">U.S. Personnel Privacy Notice</a><a href="https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcaredx.com%2Fus-personnel-privacy-notice%2F&data=05%7C02%7C%7C82daf31a87e44746b2ea08dceef5e348%7C9ec77d4e480144b4b8fea5749eaf06b0%7C1%7C0%7C638647987067924758%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=fvNqQdyyA0YaWb3Y4bxHjbbzsxfJ4EmKAEMFQr39KnU%3D&reserved=0" target="_blank"> </a>and consent to receive email communication from CareDx. Certain jurisdictions require notice of how we use and protect your personal information. For more information, please read our <a href="https://caredx.com/privacy-center/#ca-privacy">Privacy Policy</a> The U.S. EEO posters are available <a class="HyperlinkV2 SCXO121329444 BCX8" href="http://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">here</a>.  Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. <div class="content-pay-transparency"><div class="pay-input"><div class="description">This is the anticipated base salary range for candidates who will work in Brisbane, California. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, the type and length of experience within the job, the type and length of experience within the industry, education, etc. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives and restricted stock units. CareDx is a multi-state employer, and this salary range may not reflect positions that work in other states.</div><div class="title">San Francisco Bay Area Roles:</div><div class="pay-range">$111,000—$139,000 USD</div></div></div>

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