Executive Assistant at Alliance Defending Freedom

<p><span style="font-family: georgia, palatino, serif;">Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our <a href="https://adflegal.org/about-us/careers/statement-of-faith/" target="_blank">Statement of Faith</a> to ensure we’re a fit for you.</span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Location: </strong><span style="color: rgb(0, 0, 0);">Dallas, TX; Lansdowne, VA</span></span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Team Overview</strong><span style="color: rgb(0, 0, 0);">: <span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">In this role, you will</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">&nbsp;</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">provide executive administrative&nbsp;</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">support</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">&nbsp;to</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt"> the SVP of Strategic&nbsp;</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">Research and Innovation &amp; </span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">Special Counsel to the President</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">&nbsp;(</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">a member of the firm-wide Executive Leadership Team)</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt"> as well as</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">&nbsp;the VP of </span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">Strategic Research and Innovation</span><span class="NormalTextRun SCXW4029804 BCX0" data-ccp-parastyle="PC Body 12pt">. </span>This position requires a strong&nbsp;<span style="font-family: georgia, palatino, serif;">commitment to teamwork, organization, efficiency, continuous professional improvement, confidentiality, and an overall standard of excellence as you support these two different leaders.</span></span></span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Key Responsibilities</strong><span style="color: rgb(0, 0, 0);">:&nbsp;</span></span></p> <ul> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Monitor, maintain, and manage complex calendars and schedules, as well as</span><span style="font-family: georgia, palatino, serif;">&nbsp;high-volume communications, including e-mail, Outlook contacts, phone calls, and voice messages. &nbsp;</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Plan, book, and coordinate all aspects of domestic and foreign travel, including flights, accommodations, ground transportation, visas, and ETAs.&nbsp;</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Prepare, process, and submit monthly budget reports, </span><span style="font-family: georgia, palatino, serif;">expense reports and reimbursement requests.&nbsp;</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Submit sponsorship payments for internal processing and track and communicate with any event-related attendees and the sponsored organizations.&nbsp;</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Support the preparation of speeches and presentations, including editing documents and revising PowerPoints, to be used with external audiences or Board members.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Support all aspects of organizing and managing academic colloquiums, symposiums, and salons, including coordinating with the Events Team.&nbsp;</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Maintain organized electronic files for reports, speeches, presentation materials, sponsorships, academic colloquiums and symposiums, and other Strategic Initiatives documents.&nbsp;</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Travel to Strategic Research and Innovation events to assist with logistics, troubleshooting, and presentation preparation as needed.</span></li> </ul> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Minimum Qualifications</strong></span></p> <ul> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Bachelor’s degree with </span><span style="font-family: georgia, palatino, serif;">5+ years of experience as an Executive Assistant or similar role reporting directly to senior management within a fast-paced and dynamic organization.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Demonstrated proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Excellent verbal, written, and interpersonal communications skills and the ability to build relationships with both internal and external stakeholders.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Strong attention to detail and proven project coordination skills.</span></li> <li style="font-family: georgia, palatino, serif;">Proactive planner, self-directed, and takes initiative to solve problems and deliver results with minimal supervision.</li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Handle sensitive and confidential communications and information with the utmost discretion.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Ability to travel as needed.</span></li> </ul> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Preferred Qualification</strong></span></p> <ul> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Experience using SharePoint, Concur, and Airtable is a plus</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Use of or familiarity with generative AI tools, such as Claude and/or Notebook LM.</span></li> </ul> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Pay &amp; Benefits</strong></span></p> <p><span style="font-family: georgia, palatino, serif;">At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.</span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Want to Know More About ADF?</strong></span></p> <p><strong><iframe src="https://www.youtube.com/embed/van66FA4WEY?si=TNM22CBW4cgBPbFf" width="560" height="315"></iframe></strong></p>