Client Experience Manager at Triumvirate Environmental

Somerville, MAFull-timeSalesPosted about 19 hours ago

About the Role

<img style="max-width: 100%;" src="https://www.triumvirate.com/hs-fs/hubfs/Hubspot%20Green%20TEI%20Logo%20Transparent%20Background.png?width=2000&name=Hubspot%20Green%20TEI%20Logo%20Transparent%20Background.png" alt="" width="305"> Client Experience Manager Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking a Client Experience Manager for our Somerville, MA team. The Client Experience Manager (CEM) serves as the central liaison for Triumvirate's national system accounts — clients with multiple locations spanning states and regions across the country. Because these accounts touch every part of the organization, the CEM exists to keep communication, service delivery, and account execution aligned across the National Sales Team, the Operations Team, Service Line Managers, the Technical Service Department, the Legal Department, and Billing. The CEM proactively manages each assigned account based on its size, scope, and volume of services, and acts as the single point of accountability who ensures that no handoff between departments becomes a breakdown in service for the client. Triumvirate Environmental provides leading organizations in the higher education, life sciences, healthcare, and advanced manufacturing sectors with diverse services and expertise to assist them with compliance management. At Triumvirate Environmental, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.    This position reports to our Client Governance & Experience Lead.    Responsibilities:  Cross-Functional Account Liaison <ul> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Serve as the connective point between Triumvirate branch service managers, Service Line Managers, Operations, and related departments to communicate job function, scheduling, paperwork flow, and client-specific rules.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Be the WOW! Ambassador on specific accounts.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Liaise with Regional Waste Coordinators and the Technical Service Department to ensure disposal and end-disposal facilities are corporately approved by Triumvirate and the client.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Onboard new clients to ensure a successful kickoff, coordinating with Legal and Operations on NDA, MSA, CPS, and SOW/CPQ documentation and PO setup.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Identify cross-sell opportunities for existing customers and route them to the National Sales Team.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Conduct post-job follow-up with Operations and Service Line Managers to confirm value was added, the client experience was intimate and consistent, and no open items or incomplete assignments remain.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Schedule and run internal account meetings to align Operations, Service Line Managers, and regional teams on service delivery and WOW! standards.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Own Service Delivery Assurance — staying ahead of service issues across locations before they reach the client.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Lead Service Recovery efforts: triage issues with Operations and Technical Service, and develop new procedures to prevent recurrence.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Support Employee Lead follow-up and tracking in partnership with Operations.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Assist the National Sales Team in closing new system accounts, bridging sales commitments into operational onboarding.</li> </ul> Financial & Billing Liaison <ul> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Partner with the Billing Department on timely invoice payments, including credit creation/approvals and AP-related client forms and requirements.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Assist Billing with invoice approvals when necessary.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Review monthly COGS reports with Operations and Finance to ensure accounts are on track for profitability goals.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Track unapplied cash with Billing to ensure payments are applied to outstanding invoices.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Coordinate timely PO renewals with Legal, Billing, and the client.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Collaborate with cost recovery to help optimize gross profit, including routine account COGS reviews.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Field miscellaneous one-off client requests, routing to the appropriate department (Legal, Billing, Operations, or Technical Service).</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Take client meetings as needed.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Assist with proposal creation and scoping work, in coordination with the National Sales Team and Operations.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Support Marketing initiatives tied to national accounts.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Log all account activity (meetings, calls, etc.) in Oracle CX (CRM).</li> </ul> Reporting, Compliance & Legal Coordination <ul> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Coordinate customer-specific reporting requirements, including Quarterly Business Reviews and monthly/quarterly waste and spend reports.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Track progress against client sustainability goals.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Liaise with the Technical Service Department on ADVISE and related compliance data to show trends to the customer.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Track EHSOne KPIs in coordination with Technical Service.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Work with Legal on contract renewals, ensuring terms are current across all locations of a national account.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Ensure meeting minutes are recorded and delivered to the customer within 24 hours.</li> </ul> Client Engagement & Travel <ul> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Travel to branches as deemed necessary to maintain in-person alignment with regional teams.</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Entertain customers as needed (lunches, dinners, golf, etc.).</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Other duties as assigned.</li> </ul> The CEM's primary value is cross-functional coordination. The table below outlines the core relationships the CEM maintains and the liaison function performed with each: <table width="624"> <tbody> <tr> <td width="187"> Group / Department </td> <td width="437"> CEM Liaison Role </td> </tr> <tr> <td width="187"> National System Accounts </td> <td width="437"> Primary relationship owner for multi-location clients; single point of contact who ensures a consistent client experience across every branch and region a national account touches. </td> </tr> <tr> <td width="187"> National Sales Team </td> <td width="437"> Partners on account strategy, cross-sell opportunities, and closing new system accounts; ensures sales commitments are translated accurately into operational execution. </td> </tr> <tr> <td width="187"> Operations Team </td> <td width="437"> Coordinates scheduling, paperwork flow, job function, and client-specific rules with branch and regional operations to ensure consistent execution at every location. </td> </tr> <tr> <td width="187"> Service Line Managers </td> <td width="437"> Aligns service delivery standards across service lines, resolves cross-service-line issues, and ensures client-specific requirements are understood and followed. </td> </tr> <tr> <td width="187"> Technical Service Department </td> <td width="437"> Coordinates on disposal facility approvals, compliance data (e.g., ADVISE, EHSOne KPIs), and technical/regulatory requirements tied to client accounts. </td> </tr> <tr> <td width="187"> Legal Department </td> <td width="437"> Liaises on NDAs, MSAs, CPS, and SOW/CPQ documentation during onboarding and renewals, routing contract and compliance matters to Legal as needed. </td> </tr> <tr> <td width="187"> Billing Department </td> <td width="437"> Works with Billing/AP on invoicing accuracy, credit creation and approvals, unapplied cash tracking, and timely PO renewals to keep accounts current. </td> </tr> </tbody> </table> Basic Requirements:  <ul> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Bachelor’s Degree is required</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">3-5+ years of in Account Management or similar field </li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Proven organizational and time management skills</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Strong communication skills, both written and verbal</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Attention to detail with the ability to keep the big picture in mind</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Excellent soft skills; ability to work well with clients and co-workers</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Computer skills: MS Word, excel and ability to learn internal computer software</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Previous experience with customer-facing responsibilities</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Must be eligible to work in the United States without future sponsorship</li> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Must have a reliable form of transportation</li> </ul>   Preferred Requirements:  <ul> <li style="font-size: 14pt; font-family: 'book antiqua', palatino, serif;">Prior Oracle / Oracle CPQ experience </li> </ul>   #LI-Onsite    Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!    To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on <a href="https://www.linkedin.com/company/triumvirate-environmental/posts/?feedView=all">LinkedIn, </a>Instagram (@triumvirateenvironmental), or our <a href="https://www.triumvirate.com/">website</a>!   Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply.   If you have a disability and need accommodation during the application and hiring process, please contact us at <a href="https://www.triumvirate.com/contact">https://www.triumvirate.com/contact</a> or call us at 888-834-9697.  The requirements listed above are representative of the knowledge, skill, and/or ability required. To view our California Privacy Notice and Policy, click <a href="https://www.triumvirate.com/hubfs/Triumvirate%20-%20CPRA%20Job%20Applicant%20Privacy%20Notice%20(Final%20Draft).pdf">here</a>. <div class="content-pay-transparency"><div class="pay-input"><div class="description">Actual starting base pay may vary based on factors such as education, experience, skills, location and budget.</div><div class="title">Pay Range</div><div class="pay-range">$75,000—$90,000 USD</div></div></div>

About the Role

Related Roles