Administrative Manager, Facilities Management at OKX

<div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxuseysYUio6Qia64JLLAwE7dh"> <div data-page-id="doxusokjWsaOkSCIjzixAfRM3sd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxusaUYeCmu82WSkkm5KDd00db"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxuseysYUio6Qia64JLLAwE7dh"> <div data-page-id="doxusokjWsaOkSCIjzixAfRM3sd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxusaUYeCmu82WSkkm5KDd00db"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxuseysYUio6Qia64JLLAwE7dh"> <div data-page-id="doxusokjWsaOkSCIjzixAfRM3sd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxusaUYeCmu82WSkkm5KDd00db"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxuseysYUio6Qia64JLLAwE7dh"> <div data-page-id="doxusokjWsaOkSCIjzixAfRM3sd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxusaUYeCmu82WSkkm5KDd00db"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxuseysYUio6Qia64JLLAwE7dh"> <div data-page-id="doxusokjWsaOkSCIjzixAfRM3sd" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-doxusaUYeCmu82WSkkm5KDd00db"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div data-page-id="AEW3d0Y2noLuIcxROuFubTLpsZd" data-docx-has-block-data="false"> <div data-page-id="PNNZdiw4Yo1ZOmx8btbucw8qsLG" data-lark-html-role="root" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-QOlRdAvHaoJ9oyxSzVJuKviPsic"><em>OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.</em></div> </div> <br> <div data-page-id="Kpucdjv7JoAcSZxSf7PuRl5Yscb" data-lark-html-role="root" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-Cfb8dvi9voxFkWxhNcmuJX50sZb"> <div data-page-id="PNNZdiw4Yo1ZOmx8btbucw8qsLG" data-lark-html-role="root" data-docx-has-block-data="false"> <h2 class="heading-2 ace-line old-record-id-ARMWdtKDIowwlyxaSOuuzEqssIf"><strong>Who We Are</strong></h2> <div data-page-id="Kpucdjv7JoAcSZxSf7PuRl5Yscb" data-lark-html-role="root" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-Cfb8dvi9voxFkWxhNcmuJX50sZb">At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.</div> <div class="ace-line ace-line old-record-id-Cfb8dvi9voxFkWxhNcmuJX50sZb">OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.</div> <div class="ace-line ace-line old-record-id-Cfb8dvi9voxFkWxhNcmuJX50sZb">Across our multiple offices globally, we are united by our core principles:&nbsp;<em>We Before Me</em>, <em>Do the Right Thing</em>, and <em>Get Things Done</em>. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.</div> </div> </div> </div> <div class="ace-line ace-line old-record-id-Cfb8dvi9voxFkWxhNcmuJX50sZb"> <div data-page-id="PNNZdiw4Yo1ZOmx8btbucw8qsLG" data-lark-html-role="root" data-docx-has-block-data="false"> <h2 class="heading-2 ace-line old-record-id-PiRwdXFmiomeQDxx0RUuDGJ1sag"><strong>About the Opportunity</strong></h2> <div data-page-id="A192dU4XPomL6Ix9XuAl1eOng2g" data-lark-html-role="root" data-docx-has-block-data="false"> <div class=" old-record-id-XKrndS3y3o4fnexLQVxl7CzwgBe">We are looking for a highly capable and driven <strong>Administrative Manager</strong> to lead our office operations in Singapore and provide regional administrative support. This ideal candidate is an experienced professional with organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment.</div> </div> <h2 class="heading-2 ace-line old-record-id-HytwdMMd1o5PQtxqi9QudDSMsWV"><strong>What You’ll Be Doing</strong></h2> <div data-page-id="A192dU4XPomL6Ix9XuAl1eOng2g" data-lark-html-role="root" data-docx-has-block-data="false"> <h4 class="heading-4 ace-line old-record-id-Xbl0dKzVcoQNvmxUo6Qls5bfgzh">1. <strong>Office Management &amp; Facilities Oversight</strong></h4> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-S8yudqJiloGGeOx0T9HlpJmogQb" data-list="bullet"> <div>Manage front desk, lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace.</div> </li> <li class="ace-line ace-line old-record-id-HUcNdarNOo7LKbx5W8Nld0rNgGZ" data-list="bullet"> <div>Administer access issuances and visitor controls.</div> </li> <li class="ace-line ace-line old-record-id-CXbqd37CSopGuTxYDuXlMfDGgRg" data-list="bullet"> <div>Coordinate with building management and vendors on repairs, cleaning and facility upgrades.</div> </li> <li class="ace-line ace-line old-record-id-LTZVdxDa2oELNexNcxSlfvTHgqe" data-list="bullet"> <div>Oversee end-to-end office modification and renovation projects to meet evolving workplace requirements.</div> </li> <li class="ace-line ace-line old-record-id-E1kUdpsvVoQ4bRx2BZIloTuGgoh" data-list="bullet"> <div>Establish and maintain emergency response protocols to ensure the safety of employees and continuity of operations.</div> </li> <li class="ace-line ace-line old-record-id-NGO1drIXDoAqHnxh9B2luSKogNh" data-list="bullet"> <div>Implement a comprehensive EHS framework to ensure a safe and secure working environment whilst minimising operational downtime.</div> </li> <li class="ace-line ace-line old-record-id-KtvZdJ3Iwob9GLxn5cHlpJ8IgVd" data-list="bullet"> <div>Collaborate with global security teams on physical security policies and emergency procedures.</div> </li> </ul> <h4 class="heading-4 ace-line old-record-id-ORwkdOnCIolhSFx7yHmlVnkjgge">2. <strong>Employee Engagement &amp; Workplace Culture</strong></h4> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-RN3SduETVoAfLrxGtatlZRCkgLh" data-list="bullet"> <div>Ensure inclusivity and cultural relevance in event planning and internal communications.</div> </li> <li class="ace-line ace-line old-record-id-M8x3dPE3zo4bmqxr4LjlusswgAd" data-list="bullet"> <div>Support onboarding experiences and promote a positive workplace environment.</div> </li> </ul> <h4 class="heading-4 ace-line old-record-id-LbqBdEuYzoKcNWxxh75lKpwygng">3. <strong>Vendor &amp; Procurement Management</strong></h4> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-J91XdanC3oIdckxsyrYljgIigLe" data-list="bullet"> <div>Oversee local procurement processes, including vendor sourcing, contract negotiations and cost control.</div> </li> <li class="ace-line ace-line old-record-id-Wis4dUu9uoEtp2x3kYQlnhSRgKe" data-list="bullet"> <div>Manage the tracking and upkeep of office inventory, physical assets and non-laptop equipment, utilizing AI-powered reporting to ensure data accuracy and operational visibility.</div> </li> <li class="ace-line ace-line old-record-id-RuVYd2LJroA4adxEBQJlcvwlgPg" data-list="bullet"> <div>Support audit readiness and ensure compliance with procurement and financial policies.</div> </li> </ul> <h4 class="heading-4 ace-line old-record-id-PzsfdMq7roLAKZxnbsWlIGGbgIe">4. <strong>Cross-Functional &amp; Regional Business Support</strong></h4> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-Q21ZdktyLoKYWXxXFd3lcF59gmc" data-list="bullet"> <div>Act as a liaison between Admin, HR, IT and Finance teams to ensure smooth cross-functional operations.</div> </li> <li class="ace-line ace-line old-record-id-UZzLdvuFwo6PQ7xxvntlL2Kkglb" data-list="bullet"> <div>Provide admin support to nearby regional offices as required, ensuring alignment with company standards.</div> </li> </ul> </div> <h2 class="heading-2 ace-line old-record-id-ZvAmdvgIGoKyiHxjBTiu68Kcs9d"><strong>What We Look For In You</strong></h2> <div data-page-id="A192dU4XPomL6Ix9XuAl1eOng2g" data-lark-html-role="root" data-docx-has-block-data="false"> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-VvGfdL1c5oQ0zXxDV3Xlu8Pdgjd" data-list="bullet"> <div>Minimum 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup.</div> </li> <li class="ace-line ace-line old-record-id-VvGfdL1c5oQ0zXxDV3Xlu8Pdgjd" data-list="bullet"> <div data-page-id="A192dU4XPomL6Ix9XuAl1eOng2g" data-lark-html-role="root" data-docx-has-block-data="false"> <div class=" old-record-id-XKrndS3y3o4fnexLQVxl7CzwgBe">Prior experience in fintech, crypto or high-growth industries is an advantage.</div> </div> </li> <li class="ace-line ace-line old-record-id-X5C3dWBWFosoYRxJ97llKmQ7g2c" data-list="bullet"> <div>Demonstrated success in vendor negotiation, event planning &amp; execution and employee engagement.</div> </li> <li class="ace-line ace-line old-record-id-Y5BQdaloloIMACxxkYJlX97DgFd" data-list="bullet"> <div>Solid experience in budgeting, tracking, and cost optimization, good at reporting and data analysis.</div> </li> <li class="ace-line ace-line old-record-id-LckLdvO50oAJmaxoG2ul78Jcgtc" data-list="bullet"> <div>Familiarity with AI tools and a willingness to leverage them in day-to-day operations.</div> </li> <li class="ace-line ace-line old-record-id-GEw1d3a4moAnkZxQYPwlaGoEgKh" data-list="bullet">Proficient in English as a working language, and fluency in Mandarin to liaise with Mandarin-speaking stakeholders.</li> <li class="ace-line ace-line old-record-id-GotrdlQbsozX3rxwRvVlqneRgzg" data-list="bullet"> <div>Proficiency in office tools and platforms, bonus if skilled in visual content (photography/video editing/newsletter creation).</div> </li> </ul> </div> <h2 class="heading-2 ace-line old-record-id-CmqsdZ2GTo6Z9VxuHx4ugzRRsm3"><strong>Perks &amp;<span style="font-size: 18pt;"> Benefits </span></strong></h2> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-XvQudJ7z0ouSnuxOibouMkKzsCc" data-list="bullet"> <div>Competitive total compensation package</div> </li> <li class="ace-line ace-line old-record-id-GAzBdJXxLo291PxrthXurPeds4g" data-list="bullet"> <div>L&amp;D programs and Education subsidy for employees' growth and development</div> </li> <li class="ace-line ace-line old-record-id-CKPxdgHeoosenzxCpV2uV32ysz0" data-list="bullet"> <div>Various team building programs and company events</div> </li> <li class="ace-line ace-line old-record-id-XjPSdIa92oGeLox9Qo9uejVEs4c" data-list="bullet"> <div>Wellness and meal allowances</div> </li> <li class="ace-line ace-line old-record-id-CS34dAJCDoMDHxx95pZu43yjsxB" data-list="bullet"> <div>Comprehensive healthcare schemes for employees and dependants</div> </li> <li class="ace-line ace-line old-record-id-Uqtsd4bN8oaHt7xyPlYuxmfcsob" data-list="bullet"> <div>More that we love to tell you along the process!</div> </li> </ul> <div class="ace-line ace-line old-record-id-JGIsdeznCo2qpfxJAqkuViMfsHS">&nbsp;</div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div><div class="content-conclusion"><div data-lark-html-role="root"><span class="text-only" data-eleid="18"><span class="text-only"><span class="text-only" data-eleid="6">Notice:<br></span></span></span> <div data-lark-html-role="root"><span class="text-only" data-eleid="26"><span class="text-only">All official </span><span class="text-only text-with-abbreviation text-with-abbreviation-bottomline">OKX</span><span class="text-only"> vacancies are published on this website.</span></span> <span class="text-only" data-eleid="28"><span class="text-only">While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. </span></span><strong><span class="text-only" data-eleid="29"><span class="text-only">If in doubt, please apply directly through our official careers website.</span></span></strong></div> </div> <div data-lark-html-role="root"><span class="text-only" data-eleid="18"><span class="text-only">Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to&nbsp;</span><span class="text-only text-with-abbreviation text-with-abbreviation-bottomline">OKX</span><span class="text-only">'s </span></span><a class="link rich-text-anchor __anchor-intercept-flag__ text-content-link" href="https://www.okx.com/en-eu/help/okx-candidate-privacy-notice" target="_blank" data-eleid="19" data-lark-is-custom="true" data-lark-link="true">Candidate Privacy Notice</a><span class="text-only" data-eleid="20"><span class="text-only">.</span></span></div></div>