Payables & Expense Manager at Trivelta

<p>At Trivelta, we build the technology that powers modern experiences partnering with online sports betting &amp; casino operators to launch their own fully customized branded, legally compliant iGaming platforms and products that drive engagement, retention, and revenue. Through our proprietary sports-book and casino engine, we enable partners to offer real social interactions, predictive gameplay, and casino entertainment in one unified experience.<span data-sheets-root="1"><br></span></p> <p>As a <strong>Payables &amp; Expense Manager</strong> to own and continuously improve our end-to-end procure-to-pay and employee expense processes. This role will be responsible for day-to-day AP and expense operations while also serving as the system owner for Ramp, Airwallex, and their integrations with NetSuite.</p> <p>The ideal candidate is detail-oriented, process-driven, and comfortable operating in a fast-growing, multi-entity environment. You will play a critical role in strengthening internal controls, scaling workflows, and ensuring accurate, timely financial reporting while partnering closely with stakeholders across the business.</p> <p>Responsibilities:</p> <p style="padding-left: 40px;">Accounts Payable &amp; Vendor Payments</p> <ul> <li> <ul> <li>Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite</li> <li>Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX</li> <li>Maintain vendor master data, including banking details, tax documentation, and compliance requirements</li> <li>Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury</li> <li>Support month-end close activities, including accruals, reconciliations, and AP-related reporting</li> </ul> </li> </ul> <p style="padding-left: 40px;">Expense Management (Ramp)</p> <ul> <li> <ul> <li>Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows</li> <li>Configure and maintain spend policies, categories, limits, and role-based approval chains</li> <li>Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)</li> <li>Act as a primary point of contact for employee and executive expense questions while enforcing policy</li> </ul> </li> </ul> <p style="padding-left: 40px;">Systems &amp; Process Optimization</p> <ul> <li> <ul> <li>Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues</li> <li>Drive continuous improvements to procure-to-pay workflows, documentation, and internal controls</li> <li>Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies</li> <li>Partner with FP&amp;A, Legal, and Operations on spend visibility, budgeting, and vendor management initiatives</li> </ul> </li> </ul> <p style="padding-left: 40px;">Controls, Compliance &amp; Audit</p> <ul> <li> <ul> <li>Ensure strong internal controls across payables, expenses, and payments, including segregation of duties</li> <li>Support audits, bank requests, and compliance initiatives related to procure-to-pay</li> <li>Maintain clear documentation of policies, workflows, and approval structures</li> </ul> </li> </ul> <p>Qualifications</p> <p style="padding-left: 40px;">Required</p> <ul> <li> <ul> <li>5+ years of experience in Accounts Payable, Expense Management, or accounting operations</li> <li><strong>CERT C1 English proficiency required</strong></li> <li>Hands-on experience administering Ramp in a corporate environment</li> <li>Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms</li> <li>Strong working knowledge of NetSuite, including GL coding and multi-entity setups</li> <li>Experience operating in a fast-paced, scaling organization</li> <li>High attention to detail with a strong internal-controls mindset</li> </ul> </li> </ul> <p style="padding-left: 40px;">Preferred</p> <ul> <li> <ul> <li>Experience supporting multi-subsidiary, multi-currency environments</li> <li>Exposure to audit support, SOC 2, or regulated industries</li> <li>Prior ownership of AP, expense, or payments system implementations</li> <li>Strong cross-functional communication skills and comfort working onsite with leadership</li> </ul> </li> </ul> <p style="padding-left: 40px;">What Success Looks Like</p> <ul> <li> <ul> <li>Payables, expenses, and payments are accurate, timely, and well-controlled</li> <li>Ramp, Airwallex, and NetSuite are tightly integrated with clean, consistent data</li> <li>Approval workflows are efficient, auditable, and clearly understood</li> <li>Employees have a smooth experience while finance maintains strong guardrails</li> <li>Processes scale cleanly as transaction volume and complexity increase</li> </ul> </li> </ul> <p>This position is onsite at our Monterrey office located in the Corporativo Santa Maria complex.</p>