Executive Assistant at Vast

<div class="content-intro"><p>At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.</p></div><p>Vast is looking for an <strong>Executive Assistant</strong>, reporting to the<strong> Chief of Staff, </strong>to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.&nbsp;</p> <p>We are seeking a highly organized and proactive Senior Executive Assistant to support our C-Suite Executives in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.</p> <p>This will be a <strong>full-time</strong>,&nbsp;<strong>exempt</strong> position located in our&nbsp;<strong>Long Beach</strong>&nbsp;location.&nbsp;</p> <p><strong>Responsibilities:&nbsp;</strong></p> <ul> <li>Handle sensitive information and matters with a high level of discretion and maintain confidentiality.</li> <li>Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.</li> <li>Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.&nbsp;&nbsp;&nbsp;</li> <li>Draft, review and send communications on behalf of company executives.&nbsp;</li> <li>Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.</li> <li>Act as a central point of contact, facilitating communication between executives, internal teams and external partners.</li> <li>Track and manage executive expenses and process reimbursements.</li> <li>Support executives in various projects, research tasks, and initiatives.</li> <li>Collaborate with other departments on projects as needed.&nbsp;</li> </ul> <p><strong>Minimum Qualifications:</strong></p> <ul> <li>5+ years of experience as an Executive Assistant supporting multiple C-Suite executives.</li> <li>Advanced proficiency in Google Workspace and Slack&nbsp;</li> </ul> <p><strong>Preferred Skills &amp; Experience:</strong></p> <ul> <li>Bachelor’s Degree or equivalent years of work experience in addition to minimum years of experience.&nbsp;</li> <li>Experience supporting executives in a fast space startup environment.</li> <li>Event and meeting planning.&nbsp;</li> <li>Ability to think outside of the box with a sense of urgency.</li> <li>Excellent communication, both written and verbal.</li> <li>High level of attention to detail and accuracy.</li> <li>Ability to handle multiple tasks and prioritize effectively.</li> <li>Strong organizational and time-management skills.</li> <li>A passion for DEI and fostering a positive work culture.&nbsp;</li> </ul> <p><strong>Additional Requirements:</strong></p> <ul> <li>Ability to be on site 5 days a week at our HQ in Long Beach.</li> <li>Ability to work early mornings, evenings and/or weekends as needed.</li> </ul> <p><strong>Pay Range:&nbsp;</strong></p> <ul> <li>Executive Assistant I: $84,925 - $120,552</li> <li>Executive Assistant II : $96,514 - $137,003</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range: California</div><div class="pay-range"><span>$89,925</span><span class="divider">&mdash;</span><span>$137,003 USD</span></div></div></div><div class="content-conclusion"><div style="line-height: 1;"><strong>COMPENSATION AND BENEFITS</strong></div> <div style="line-height: 1;">&nbsp;</div> <div style="line-height: 1;"> <div> <div data-qa="message_pane"> <div> <div id="message-list"> <div id="message-list"> <div data-qa="slack_kit_scrollbar"> <div> <div data-qa="slack_kit_list"> <div id="message-list_1770163429.476589" data-qa="virtual-list-item" data-item-key="1770163429.476589"> <div data-qa="message_container" data-qa-unprocessed="false" data-qa-placeholder="false" data-msg-ts="1770163429.476589" data-msg-channel-id="D1T52LDR4"> <div data-qa-hover="true"> <div> <div> <div> <div data-qa="message_content"> <div> <div data-qa="message-text"> <div data-qa="block-kit-renderer"> <div> <div> <div>Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee &amp; onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.</div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> <div id="message-list_bottomSpacer" data-qa="virtual-list-item" data-item-key="bottomSpacer"></div> </div> </div> </div> <div> <div>&nbsp;</div> </div> </div> </div> </div> </div> </div> </div> <div style="line-height: 1;"> <p><strong>U.S. EXPORT CONTROL COMPLIANCE STATUS</strong></p> The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by <a href="https://www.ecfr.gov/current/title-22/section-120.62">22 C.F.R. § 120.62</a> or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.</div> <div style="line-height: 1;">&nbsp;</div> <p style="line-height: 1;"><strong>EQUAL OPPORTUNITY</strong></p> <div style="line-height: 1;">Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.</div></div>