Intern, Administrative & Office Assistant at Workato

Tokyo, JapanInternshipAdministrative OperationsPosted about 14 hours ago

About the Role

<div class="content-intro"><h1>About Workato</h1> Workato delivers enterprise infrastructure for the agentic era, redefining iPaaS and helping enterprises unify data, applications, processes, and AI into a single, governed platform. A leader in Enterprise MCP and trusted by 50% of the Fortune 500, Workato’s cloud-native architecture connects every application, data source, and process to power real-time orchestration at scale. With enterprise-grade security and continuous innovation at its core, Workato provides the trusted foundation for organizations to automate with confidence and operationalize AI across the business. To learn more, visit <a href="http://www.workato.com" target="_blank">www.workato.com</a> <h1>Why join us?</h1> Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company.  But, we also believe in balancing productivity with self-care. That’s why we offer all of our employees a vibrant and dynamic work environment <a href="http://www.workato.com/careers">along with a multitude of benefits</a> they can enjoy inside and outside of their work lives.  If this sounds right up your alley, please submit an application. We look forward to getting to know you! Also, feel free to check out why: <ul> <li style="font-weight: 400;"> <a href="https://www.businessinsider.com/47-enterprise-startups-to-bet-your-career-on-in-2020-2019-12">Business Insider</a> named us an “enterprise startup to bet your career on” </li> <li style="font-weight: 400;"> <a href="https://www.forbes.com/cloud100/#a57477b5f941">Forbes’ Cloud 100</a> recognized us as one of the top 100 private cloud companies in the world </li> <li style="font-weight: 400;"> <a href="https://www2.deloitte.com/us/en/pages/technology-media-and-telecommunications/articles/fast500-winners.html">Deloitte Tech Fast 500</a> ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America </li> <li> <a href="https://qz.com/work/2053446/the-best-companies-for-working-from-home/">Quartz</a> ranked us the #1 best company for remote workers </li> </ul></div><h1>Responsibilities</h1> Workato is looking for a proactive and detail-oriented individual to join our Japan team as an Office Admin Intern / Contractor. This role will work closely with the leadership to ensure the smooth running of day-to-day activities, including office and administrative support, event logistics, and onboarding support. You will play a key role in keeping the team organized and well-supported, while also assisting with community and external engagement efforts. This is an ideal opportunity for someone who enjoys getting things done, thrives in a fast-paced environment, and takes pride in creating a seamless and positive experience for both internal teams and external guests. Beyond day-to-day responsibilities, there will be opportunities to take on additional ownership, contribute to projects based on your interests and performance, and scope expansion. You will be encouraged to gain exposure to different areas of the business, and play a more active role in initiatives that align with Workato Japan’s direction and your strengths and curiosity. [Minimum Commitment for Intern] 6-12 months internship <ul> <li>During school term, at least 15 hours per week (except around exam periods where lesser time allowed)</li> <li>During school vacation, less than 30 hours per week (within Workato Business Hours, 9am-6pm)</li> </ul> In this role, you will also be responsible to: <ul> <li> Supporting day-to-day office operation </li> <li> Supporting team rituals such as team meals and internal gatherings </li> <li> Assisting with event and offsite logistics </li> <li> Supporting new hire onboarding </li> <li> Managing office-related requests (e.g. supplies, name cards) </li> <li> Preparing simple materials and follow-ups for meetings </li> <li> Supporting external engagements and community events as needed </li> </ul> <h1>Requirements</h1> <h3>Qualifications / Experience / Technical Skills</h3> <ul> <li> Interest and some experience in office administration, coordination, or operations (e.g. internal communications, people operations, project coordination) </li> <li> Tech-savvy with working knowledge of Google Workspace (Docs, Sheets, Slides); familiarity with tools like Slack and Zoom is a plus </li> <li> Able to come to office (Tokyo Station) at least 3 days per week </li> <li> Reliable and punctual, with a strong sense of responsibility </li> <li> Comfortable handling ad hoc tasks and supporting activities outside of the office when required </li> <li> Language Proficiency Requirement: <ul> <li> Native-level proficiency in English. </li> <li> Spoken and written Japanese (Above N2 Level). </li> </ul> </li> </ul> <h3>Soft Skills / Personal Characteristics</h3> <ul> <li> Reliable, proactive, and accountable – takes ownership and consistently follows through </li> <li> Organized with strong time management operator – detail-oriented and able to manage multiple tasks effectively </li> <li> Strong communicator and collaborator – works well across teams with positive energy and strong interpersonal skills </li> <li> Adaptable and eager to learn – open to new tools and ways of working, including AI tools </li> <li> Professional with integrity – handles responsibilities with discretion and confidentiality </li> </ul> (REQ ID: 2743)

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