Accounts Payable Technician at Trust Automation

<p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong><u>Trust Automation</u></strong></span></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Trust Automation has over 35 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions.&nbsp; We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.</span></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population.&nbsp; Every employee has an “at-will” relationship with Trust Automation.&nbsp; This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice.</span></p> <p><span style="text-decoration: underline; font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Duties and Responsibilities</strong></span></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.</span></p> <ul> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Three-way match of packing slip, purchase order and invoice. Resolve discrepancies to get vendors paid timely.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Manage vendor files- complete vendor setup paperwork and master files in ERP system. Set up vendors for electronic payments. Verify and audit any vendor requests to change payment information.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Manage vendors – work with purchasing department to establish vendor terms and other vendor matters.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Obtain approval from appropriate contact and enter purchase invoices into ERP system.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Prepare weekly cash request for approval by VP of finance.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Manage and execute weekly payables run.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Weekly reconciliation of freight invoices and entry into ERP system. Resolve and report on any freight issues.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Physical management of fixed assets- entry into system, tagging, photographing. Annual audit of fixed assets for existence or obsolescence.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Weekly filing of payables related material.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Yearend 1099 reporting.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Assistance with gathering support for all kinds of audits as well as billings for time and materials contracts.</span></li> </ul> <p><span style="text-decoration: underline; font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Position Requirements&nbsp;</strong></span></p> <ul> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">High school diploma or equivalent</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">2-3 years of relevant experience</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Basic proficiency in Microsoft Excel- sum, creation of tables. Presentation of data in an easy-to-read manner.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ability to touch type and ten key. Ability to keep clear records.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ability to match names and numbers quickly and accurately.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ability to learn general office procedures and the operation of office equipment.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ability to operate basic functions in the ERP system, with training.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Excellent communicator, attention to detail, team player.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ability to prioritize and work independently to manage your own schedule and deadlines.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Demonstrated ability to maintain a high degree of confidentiality.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Experience working in manufacturing or government contracting desirable but not required.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">This position may be asked to drive for company purposes during the course of employment. If asked and agreed upon, employees must possess a valid California Driver’s License and clean driving record.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">May participate in the identity verification process to access secure client or government portals by authorizing certified supplier or customer management platforms to obtain information from your personal credit profile or other information, solely to verify your identity.&nbsp;</span></li> </ul> <p><span style="text-decoration: underline; font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Physical Requirements</strong></span></p> <ul> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Hearing and speaking to exchange information in person, on the telephone or virtually.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Seeing to read a variety of materials.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Sitting or standing for extended period of time</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Physical agility to lift 20 pounds to shoulder height.</span></li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Physical agility to lift, carry, push, or pull objects.</span></li> </ul> <p><span style="text-decoration: underline;"><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Pay/Salary Information </strong></span></span></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Pay scale for this position&nbsp;</strong>- $24.90 - $30.00 Hourly</span></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">This is an onsite position.</span></p> <p>&nbsp;</p><div class="content-conclusion"><p>By submitting your application, you acknowledge that you have read and understand the information provided within. You certify that the information contained in this application is correct to the best of your knowledge. You understand that to falsify information is grounds for refusing to hire, or for discharge should you be hired.&nbsp;</p></div>