Executive Assistant - Senior Leadership Team at Fireworks AI

<div class="content-intro"><h2><strong>About Us:</strong></h2> <p data-start="107" data-end="729">At Fireworks, we’re building the future of generative AI infrastructure. Our platform delivers the highest-quality models with the fastest and most scalable inference in the industry. We’ve been independently benchmarked as the leader in LLM inference speed and are driving cutting-edge innovation through projects like our own function calling and multimodal models. Fireworks is a Series C company valued at $4 billion and backed by top investors including Benchmark, Sequoia, Lightspeed, Index, and Evantic. We’re an ambitious, collaborative team of builders, founded by veterans of Meta PyTorch and Google Vertex AI.</p></div><p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This role may support other executives as needed.</p> <p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">&nbsp;</p> <p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>Main Responsibilities</strong></p> <ul class="[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3"> <li class="whitespace-normal break-words pl-2"><strong>Calendar &amp; Schedule Management:</strong> Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.</li> <li class="whitespace-normal break-words pl-2"><strong>Communication &amp; Correspondence:</strong> Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed.</li> <li class="whitespace-normal break-words pl-2"><strong>Meeting Support:</strong> Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.</li> <li class="whitespace-normal break-words pl-2"><strong>Travel Coordination:</strong> Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.</li> <li class="whitespace-normal break-words pl-2"><strong>Confidential Support:</strong> Manage sensitive and confidential information with the utmost discretion and integrity.</li> <li class="whitespace-normal break-words pl-2"><strong>Project Management:</strong> Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.</li> <li class="whitespace-normal break-words pl-2"><strong>Liaison Role:</strong> Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.</li> <li class="whitespace-normal break-words pl-2"><strong>Additional Administrative Support:</strong> Complete expense reports, handle personal tasks as needed, and support other executives as needed.</li> </ul> <p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">&nbsp;</p> <p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>Preferred Attributes</strong></p> <ul class="[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3"> <li class="whitespace-normal break-words pl-2">Background in a fast-paced environment — finance, technology, AI, or startups preferred</li> <li class="whitespace-normal break-words pl-2">Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure</li> <li class="whitespace-normal break-words pl-2">Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments</li> <li class="whitespace-normal break-words pl-2">Strong written and verbal communication skills; professional and warm in every context</li> <li class="whitespace-normal break-words pl-2">Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization</li> <li class="whitespace-normal break-words pl-2">Good judgment — knows when to act independently and when to loop in</li> <li class="whitespace-normal break-words pl-2">Tech-savvy and comfortable with modern productivity tools</li> <li class="whitespace-normal break-words pl-2">Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift&nbsp;</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>Total compensation for this role also includes meaningful equity in a fast-growing startup, along with a competitive salary and comprehensive benefits package. Base salary is determined by a range of factors including individual qualifications, experience, skills, interview performance, market data, and work location. The listed salary range is intended as a guideline and may be adjusted.</p></div><div class="title">Base Pay Range (Plus Equity)</div><div class="pay-range"><span>$140,000</span><span class="divider">&mdash;</span><span>$180,000 USD</span></div></div></div><div class="content-conclusion"><h2><strong>Why Fireworks AI?</strong></h2> <ul> <li>Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.</li> <li>Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.</li> <li>Ownership &amp; Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.</li> <li>Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.</li> </ul> <p><em>Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.</em></p></div>