Office Assistant at Kodiak

Odessa, TXFull-timePeople OperationsPosted about 1 month ago

About the Role

<div class="content-intro">Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.</div>We are looking for an Office Assistant to help manage and coordinate our workplaces and workplace functions between our office in Odessa and at our remote depots in the Permian Basin. In this role, you will: <ul> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Be the Go-To Person for all workplace operations and services in our Odessa office and Depots. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Be responsible for purchasing, replenishing and managing workplace amenities such as snacks, drinks and office supplies for the Office and Depots, maintaining budget limits. Long roundtrip driving will be needed at least once per week (4-6 hours round trip for Depots).</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Coordinate shipping/receiving and material handling needs among the Office and Depots, tracking parcel/freight shipments to and from other Kodiak offices and delivering received packages to the appropriate depot/recipient. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ensure PPE provisions and safety supplies are stocked for Depot personnel, and at the Office.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Distribute company swag and other per-employee items. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Coordinate company events in Odessa and at the Depots such as cultural events, achievement parties, holiday gatherings, and employee appreciation events.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Coordinate service vendors and their performance, such as janitorial, building maintenance and site services for the Office and Depots.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Manage building maintenance, including scheduling and managing service and repairs.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Manage site cleanliness, organization, and storage (non-R&D items).</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Ensure required legal postings, signage, and Health & Safety monitoring is all maintained. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Assist onsite interviews and onboarding activities at the Odessa Office and Depots by preparing the room, greeting candidates (if able) and coordinating the distribution and collection of materials used.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Assist demos by providing required PPE, refreshments, and guest lunches.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Act as the point-of-contact for inter-company travelers with questions.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Perform miscellaneous workplace housekeeping tasks at the Office and Depots.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Other duties as assigned</li> </ul> What you'll bring: <ul> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Multi-tasking. Ability to handle multiple immediate tasks as well as longer term projects, setting and meeting deliverable dates. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Workplace guru. Experience handling office maintenance and workplace functions, ideally across multiple sites.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Tech-savvy. Proficient with google-suite (gmail, sheets, documents, presentations) or similar products, slack communications, and willing to learn AI tools.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Strong collaborator.  Leverages relationships with cross-functional team members to accomplish goals. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">The Fixer. Always willing to roll up the sleeves to handle a difficult or dirty task, and brings knowledge of basic building systems, including troubleshooting and fixing where possible without vendor support. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Innovative mindset. You like to find ways to improve the system you are working on. You can solve problems and complete tasks even when the path to the solution is not clear at the outset.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Culture builder.  You contribute unique and local-inspired ideas and initiatives that support employee engagement and company-wide events and celebrations.</li> </ul> What we offer: <ul> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Competitive compensation package including equity and biannual bonuses</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Accrued PTO and generous parental leave policies</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Primary Facility is located in Odessa, TX - 16530 W. Basin Street, Odessa, TX 79763 with field operations sites throughout West Texas and into New Mexico. </li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Office perks: free lunch and a kitchen with coffee and snacks</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Company truck provided from the Odessa facility if required to travel into the field.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Accommodations provided with Target Hospitality Centers if required for the needs of the role such as when working multiple days at our Field Operations sites.</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Long Term Disability, Short Term Disability, Life Insurance</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Fidelity 401(k)</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Commuter, FSA, Dependent Care FSA, HSA</li> <li style="font-family: helvetica, arial, sans-serif; font-size: 12pt;">Various incentive programs (referral bonuses, patent bonuses, etc.)</li> </ul><div class="content-conclusion"><div> </div> <div>At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.</div> <div> </div> <div>In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate’s residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate’s residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak’s sole discretion, or, as an alternative, opt not to proceed with the candidate’s application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.</div> <div> </div> <div>We use a third-party AI tool (Endorsed) to assist in the initial screening of applications. As part of the evaluation process, we provide Endorsed with job requirements and candidate-submitted applications. Final hiring decisions are made by our human recruitment team, and no automated system makes the ultimate decision regarding hiring. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. We began using Endorsed on January 1, 2026. You can review the independent bias audit report covering our use of Endorsed [here](<a href="https://endorsed.com/local-law-144" target="_blank" data-sk="tooltip_parent">https://endorsed.com/local-law-144</a>). By submitting your application, you acknowledge that your application may be processed by AI systems as part of the screening and selection process. If you have any questions or would like to request a separate review of your application, please contact <a href="mailto:[email protected]" target="_blank" data-sk="tooltip_parent">[email protected]</a> with "Separate Review Request" in the email subject line.</div>  </div>

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