Executive Assistant at JRM Construction Management

New York, NYFull-timeExecutive - Executive AdminPosted about 1 month ago

About the Role

<div class="content-intro">Company Overview JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.</div>  Job Summary The Executive Assistant serves as a strategic partner and trusted extension of the executive, enabling focus, driving prioritization, and ensuring seamless execution across both professional responsibilities and select personal commitments. Operating with a high degree of autonomy, discretion, and sound judgment, this role plays a critical part in optimizing the executive’s time, managing competing priorities, and ensuring alignment across key initiatives. The Executive Assistant is a force multiplier, anticipating needs, removing friction, and helping the executive operate at the highest level.   Primary Responsibilities Executive Enablement & Strategic Support <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Manage and optimize the executive’s calendar, priorities, and time allocation to align with business objectives and strategic focus areas</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Act as a gatekeeper and decision filter, prioritizing requests and ensuring the executive is focused on the highest-value activities</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Prepare the executive for meetings and engagements, including developing briefing materials, agendas, and key context</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Track follow-ups and action items, ensuring accountability and timely execution across stakeholders</li> </ul> Operational Coordination & Execution <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Drive coordination across leadership, departments, and external partners on behalf of the executive</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Monitor key initiatives and ensure alignment, progress, and follow-through</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Anticipate needs and proactively resolve issues before they arise</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Support special projects and cross-functional initiatives as needed</li> </ul> Communication & Representation <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Draft, review, and manage high-level communications on behalf of the executive</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Serve as a professional liaison with internal and external stakeholders, maintaining a high standard of responsiveness and discretion</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Represent the executive with polish, professionalism, and sound judgment in all interactions</li> </ul> Meeting & Workflow Management <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Own complex calendar management across multiple priorities, time zones, and stakeholders</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Design and maintain efficient workflows for meetings, decision-making, and information flow</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Coordinate logistics for meetings, offsites, and events, ensuring a seamless experience</li> </ul> Integrated Executive Support (Professional & Personal) <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Provide seamless, integrated support across both professional responsibilities and select personal commitments to ensure the executive can operate at maximum effectiveness</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Manage personal scheduling, travel, and logistics as needed, with a high level of discretion and attention to detail</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Handle time-sensitive personal matters and serve as a trusted point of contact where appropriate</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ensure clear boundaries and prioritization while maintaining continuity across all aspects of the executive’s commitments</li> </ul> Who This Role Is <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">A highly trusted partner who operates with ownership, discretion, and strong judgment</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Proactive and anticipatory, with the ability to stay several steps ahead</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Comfortable navigating a fast-paced, high-expectation environment with shifting priorities</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Polished communicator with strong executive presence</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Able to seamlessly shift between strategic coordination and detailed execution</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Highly organized, detail-oriented, and solutions-driven</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Always committed to confidentiality and professionalism</li> </ul>   Qualifications <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">7 – 10+ years of experience supporting senior executives, preferably at the C-suite level</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Exceptional attention to detail with a commitment to accuracy and quality in all deliverables</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong business judgment with the ability to understand shifting priorities, anticipate needs, and proactively support the Executive’s objectives</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Highly resourceful and solutions-oriented; demonstrates initiative, sound problem-solving skills, and the ability to navigate ambiguity independently</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Outstanding written and verbal communication skills, with the ability to draft and refine professional correspondence</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong interpersonal skills and emotional intelligence; knows when to act autonomously and when to seek alignment</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Demonstrated ability to quickly learn and understand the company’s business operations to anticipate needs and add value</li> </ul>   Computer Systems <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), and overall tech-savvy</li> </ul>   Salary Information <ul> <li>To the extent this role is performed in New York City, the annual salary range is $100,000 - $140,000.</li> </ul>   #LI-OnSite<div class="content-conclusion">All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.    The salary range listed in job postings reflects the Company’s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.   For more information on how JRM Construction Management collects and uses your personal information, reference our <a href="https://www.jrmcm.com/privacy-policy/">Privacy Policy</a>.</div>

About the Role

About the Role

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