Invoicing Support at DH Pace Company, Inc.

Jacksonville FLFull-timeLMDIV - GEN - Admin - 920 - Administrative BucketPosted 13 days ago

About the Role

<div class="content-intro">Why DH Pace? The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.</div>    DH Pace Company, Inc. aspires to hire Invoicing Support for our growing team in Jacksonville, FL! This person will perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization. Job seekers with experience in billing, administrative work, finance, and accounts payable would excel in this position.  Job Responsibilities:  <ul> <li>Perform administrative and support activities for the sales and service departments, such as answering phones and assist walk in customers in the showroom </li> <li>Assist the department managers in day-to-day activities and paperwork </li> <li>Enter sales leads and service requests </li> <li>Complete all billing related processes and requirements for sales and service orders </li> <li>Ensure that all parts and labor are costed and invoiced correctly on each job ticket, enter adjustments if required, and check that special requirements are followed </li> <li>Track jobs for billing balance and seek resolution </li> <li>Participate in weekly departmental meetings to ensure orders are being processed and proceeding in a timely manner </li> <li>Maintain electronic billing folders and meet all monthly cutoff billing dates </li> <li>Review and analyze monthly reports, identify errors/trends, and research for resolutions </li> <li>General administrative duties to include answering telephone calls, receiving, and directing. visitors, showroom sales, bank deposits, utilizing various software systems, ordering supplies, filing, scanning, and faxing </li> <li>Other responsibilities as assigned </li> </ul> Job Qualifications:  <ul> <li>Some accounting, bookkeeping, ERP/CRM experience preferred </li> <li>Proficient computer skills; Outlook, Excel, Word, ERP, data management </li> <li>Strong attention to detail </li> <li>Possess excellent assessment and problem-solving skills </li> <li>Ability to multi-task and work efficiently in a fast-paced work environment </li> <li>Representing the company in a professional manner with excellent customer service skills </li> <li>Good verbal/written communication and interpersonal skills and the ability to effectively collaborate with supervisors, co-workers, and other personnel </li> <li>Previous experience in billing, finance, accounts payable, or administrative positions is preferred </li> </ul>   <div class="content-conclusion">What We Offer <ul> <li>Comprehensive medical, dental, and vision coverage — available your first full month</li> <li>Generous paid time off plus paid holidays and floating holidays</li> <li>Company-paid life insurance, short-term disability, and long-term disability</li> <li>401(k) with employer match</li> <li>Health Savings Account (HSA) and Flexible Spending Account (FSA) options</li> <li>Voluntary benefits including supplemental life and critical illness coverage</li> <li>Employee discounts for you and your immediate family</li> <li>Competitive compensation with annual performance reviews</li> </ul>   Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.   DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies.  Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.   Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities <p class="opportunity-equal-opportunity-employer-description" data-automation="job-pay-transparency-policy-statement" data-bind="visible: $parent.shouldShowPayTransparencyStatemet, text: PayTransparencyPolicyStatement">The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)</div>

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