Executive Assistant at Numerix

<div class="content-intro"><p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Since our founding in 1996, we have been at the vanguard of financial technology, providing groundbreaking expertise, quantitative analytics and software that redefine pricing and risk management in the financial markets. With the strategic acquisitions of FINCAD, PolyPaths and Kynex, Numerix has further strengthened its leadership position empowering financial institutions worldwide, to transform risk into opportunities with confidence.</span></p></div><p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">We are seeking an exceptional <strong>Executive Assistant </strong>to provide high-level, strategic support to our CEO and members of the executive team. This role goes beyond traditional administrative duties, serving as the operational backbone for our executive team and functioning as a critical liaison between leadership and all internal/external stakeholders. The ideal candidate will be a polished professional who anticipates needs, solves problems proactively, and ensures flawless execution of all executive priorities.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong><br>What You'll Do:</strong></span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Executive Support</span></p> <ul> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Manage complex calendars and priorities for CEO and other executives.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Prepare briefings and meeting materials.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Handle confidential information with discretion.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Proactively resolve scheduling conflicts or priority clashes.</span></li> </ul> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Travel &amp; Logistics</span></p> <ul> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Book and coordinate all travel (domestic/international), accommodations, and detailed itineraries.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Optimize travel productivity; manage loyalty programs.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Handle all travel-related expenses, receipts, and reconciliation.</span></li> </ul> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Meeting &amp; Event Management</span></p> <ul> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Assist in planning and executing external guest visits, board meetings, company all-hands and other NY office events.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Coordinate vendors, venues, logistics, and run-of-show documentation.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Maintain project docs, manage resources and budget.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Implement best practices for executive-level project execution.</span></li> </ul> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Office Management</span></p> <ul> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Oversee the management and productivity of our office manager and step into the role of an office manager when they are out of office or unavailable to ensure 24 hour coverage.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Coordinate with our office manager to oversee all NYC office logistics and budget: facilities, vendors, supplies, seating, snacks.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Maintain a professional, compliant, and welcoming environment.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Plan office celebrations and team engagement events.</span></li> </ul> <p><br><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong>What We're Looking For:</strong></span></p> <ul> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">5+ years senior executive support experience.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Mastery of Microsoft Suite and travel platforms.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Proven success planning large events and managing office operations.</span></li> <li style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Willingness to be available after hours and weekends when needed.</span></li> </ul> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong><br>Where You’ll Work:</strong></span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">This is an onsite role, open to all who reside within a commutable distance from midtown Manhattan, NYC.&nbsp; You will enjoy working in our beautiful new headquarters, located near the Grand Central Terminal.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong><br>An important note on salary:</strong></span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">The annual pay range for this position is based on the preferred primary location of the role which is listed above. If you are applying to this role at a location that is not the preferred primary location, please keep in mind the salary range will vary and may fall outside of what is listed. Base pay offered may vary depending on job-related knowledge, skills, and experience.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong><em><br>Also note that unsolicited contact from third-party recruiters or agencies will not be considered at this time. We respectfully request no outreach from agencies.</em></strong></span></p> <p>&nbsp;</p>