Associate, Axios Live - Talent Pool at Axios

Washington DCFull-timeEvents Posted about 2 months ago

About the Role

Note to applicants: This Associate position on our Events Operations team remains open on an ongoing basis to support our evolving programming and production needs. As our events portfolio and initiatives grow, we regularly assess and expand the team with Associates who can support event execution, manage logistics, coordinate cross-functional partners, and ensure operational excellence. Maintaining this posting allows us to proactively connect with strong candidates and move quickly as opportunities arise. We encourage interested applicants to submit their materials for consideration. Candidates whose experience aligns with upcoming needs will be contacted as hiring plans progress. <hr> The big picture: Axios is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. The Associate, Axios Live role supports the day-to-day logistics for the events execution team for our rapidly expanding events business. Why it matters: Associates manage event materials, client-facing documents, and multiple front-of-house and back-of-house tasks on-site at events and in a virtual environment. They collaborate across the events team to research and build highly curated guest lists, track event analytics, support the creative team with creation and design of event elements (including signage creation, deck creation, etc), draft and send event attendee communications,  and perform relevant administrative tasks  Go deeper: This role has operational responsibilities and will often work on multiple, concurrent in-person events while moving at a fast pace. Key responsibilities include: <h4 style="padding-left: 40px;">Event Support & Execution</h4> <ul> <li style="font-family: georgia, palatino, serif;">Assist in the planning and execution of live, virtual, and hybrid events—including setup, breakdown, and onsite guest check-in support.</li> <li style="font-family: georgia, palatino, serif;">Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Support the team in real-time problem-solving and coordination during live events.</li> </ul> <h4 style="padding-left: 40px;">Guest List & Research</h4> <ul> <li style="font-family: georgia, palatino, serif;">Help manage RSVPs, guest confirmations, and check-in tools.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post-event audience experience. </li> </ul> <h4 style="padding-left: 40px;">Project & Task Coordination</h4> <ul> <li style="font-family: georgia, palatino, serif;">Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams </li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details. </li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection.</li> </ul> <h4 style="padding-left: 40px;">Administrative & Logistical Support</h4> <ul> <li style="font-family: georgia, palatino, serif;">Book photographers, travel, and accommodations; submit invoices and process expense reports.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Maintain updated records of contracts, agreements, and documentation for vendors</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Organize and ship event materials (signage, swag, collateral) as needed.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Develop and maintain registration pages, ensuring details and accuracy at all times.</li> </ul> Worthy of your time: Ideal candidates will embody an entrepreneurial spirit, a passion for Axios’ mission, and have the following skills: <ul> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">1–3+ years of experience in events, marketing, project coordination, executive support, or a related field.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Exceptional attention to detail, organizational skills, and multitasking ability.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Strong communication and interpersonal skills.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Experience in events is required</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Extremely detail-oriented and organized</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Outstanding written and verbal communication, organizational, and time management skills</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Flexible with a proven ability to think critically in high-pressure situations</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Ability to multitask and meet deadlines</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Positive, collaborative attitude</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Competent in Microsoft Word, Excel, and PowerPoint</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Familiarity with event marketing  platforms (i.e. Splash and Sailthru)</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Experience with Adobe Suite products is a plus</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Proficiency with Google Workspace (Docs, Sheets, Slides) and event tools such as Splash, Cvent, or Airtable is a plus.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Comfortable working both independently and collaboratively across teams.</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required.</li> </ul> Axios is committed to embracing artificial intelligence as a core part of how we work. All team members are expected to actively develop AI literacy and use AI tools to enhance their productivity, creativity, and efficiency. We invest in ongoing learning to ensure every employee is equipped to responsibly and effectively integrate AI into their daily workflows. What Axios brings to the table besides salary: <ul> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">401(k) with employer match</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Employer Health Savings Account (HSA) contribution for the high deductible health plan option</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Dental and vision coverage</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Primary caregiver 12-week paid leave</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Generous vacation policy, plus holidays</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">One mental health day per quarter</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Annual learning and development stipend</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">$100 monthly work-from-home stipend</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Tele-mental health services through Headspace</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">OneMedical membership, including telehealth services</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Personal health advocacy resources through HealthAdvocate</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Inclusive fertility, hormonal health, and family-forming benefits through Carrot Fertility</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Access to the Axios “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Increased work flexibility for parents and caretakers</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">Virtual company-sponsored social events</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">A strong and positive work environment</li> <li style="font-family: georgia, palatino, serif; font-size: 12pt;">A commitment to an open, inclusive, and diverse work culture</li> </ul> Equal Opportunity Employer Statement Axios is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity, gender expression, veteran status, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Axios makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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