Office Coordinator at Auterion

<p><strong>Overview</strong><strong><br></strong>We're looking for a hands-on, reliable, and welcoming Office Coordinator to support the day-to-day operational running of our office. This is an entry-level operations role focused on keeping our workspace clean, well-stocked and running smoothly. You'll be the person who makes sure everything is in its place so the rest of the team can focus on their work.</p> <p>You'll work closely with and directly support the Office Manager, taking ownership of recurring operational tasks and contributing to a positive, welcoming office environment. You're motivated, detail-oriented and take pride in a well-run space.</p> <p><strong>Responsibilities and Duties:</strong><strong><br></strong><strong><br></strong>General Office Support &amp; Office Cleanliness:&nbsp;</p> <ul> <li>Provide day-to-day operational support to the Office Manager and wider operations team.</li> <li>Ensure the office, kitchen, and common areas are kept clean, tidy, and presentable throughout the day.</li> <li>Assist with ad-hoc tasks and errands as directed.</li> </ul> <p>Supplies &amp; Restocking:</p> <ul> <li>Monitor and refill kitchen supplies daily — coffee, tea, snacks, beverages, and consumables.</li> <li>Restock office supplies (stationery, printer paper, cleaning products) proactively, before items run out.</li> <li>Place orders for supplies under the direction of the Office Manager, tracking deliveries and confirming receipt.</li> <li>Manage and maintain a tidy storage/supply room and keep inventory organized and accessible.</li> </ul> <p>Mail, Shipping &amp; Deliveries:</p> <ul> <li>Receive, sort, and distribute incoming mail and packages.</li> <li>Prepare outgoing shipments and coordinate with couriers as needed, including documentation and tracking for domestic and international deliveries.</li> </ul> <p>Facility &amp; Safety Support:</p> <ul> <li>Support the Office Manager with basic facility tasks, including desk setup for new hires and meeting room preparation.</li> <li>Assist with adherence to Health &amp; Safety standards and help maintain a safe environment for all staff.</li> <li>Help manage access-related tasks (e.g., key fobs, visitor sign-in) under the direction of the Office Manager.</li> </ul> <p>Onboarding Support:</p> <ul> <li>Assist with desk readiness and equipment setup for new joiners.</li> <li>Support SWAG coordination and distribution.</li> </ul> <p>Events &amp; Culture Support:</p> <ul> <li>Assist with setup and tidying before and after internal events, team lunches, Flydays, and company all-hands.</li> <li>Help foster a positive, inclusive office environment and contribute to a welcoming workplace culture.</li> </ul> <p>&nbsp;</p> <p><strong>Qualifications and Skills</strong></p> <ul> <li>A hands-on, detail-oriented approach. You take pride in keeping things running and looking great, and nothing slips through the cracks.</li> <li>You move fast, act with urgency, and thrive in a high-pace environment. You're eager to learn, quick to execute, and always looking for the next thing to improve.</li> <li>Reliable, punctual, and detail-oriented; you notice when something needs attention without being asked.</li> <li>Friendly and service-oriented, comfortable being a visible, approachable presence in the office.</li> <li>Basic organizational skills and willingness to follow and improve simple processes.</li> <li>Some familiarity with procurement, logistics, or inventory is a plus but not required.</li> <li>Proficient in Google Workspace.</li> <li>Prior experience in an office, hospitality, facility, or similar operational environment is an advantage.</li> <li>Fluency in English and knowledge of German is required.&nbsp;</li> </ul> <p><strong>Benefits&nbsp;</strong></p> <ul> <li>Stock Options</li> <li>Generous holiday allowance</li> <li>Company pension plan&nbsp;</li> <li>Car parking&nbsp;&nbsp;</li> <li>Enhanced maternity &amp; paternity leave</li> <li>Mental health and wellbeing support</li> </ul> <p>&nbsp;</p> <p><strong>About Auterion</strong></p> <p>We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.</p> <p>At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.</p> <p><br><br><br><br></p>