Office Manager at Auterion

<p><strong>Overview</strong><strong><br></strong>We're looking for a hands-on, reliable, and welcoming Office Manager to own the day-to-day operational running of our Munich offices. You'll be the person who keeps our workspace clean, well-stocked, and running smoothly so the rest of the team can focus on what they do best.</p> <p>You'll take full ownership of recurring operational tasks, coordinate daily processes, and act as the go-to point of contact for internal stakeholders and external partners alike. You're motivated, detail-oriented, and take real pride in a well-run space.</p> <p><strong>Responsibilities and Duties:</strong></p> <p>Office Operations &amp; Front-of-House</p> <ul> <li>Professionally welcome and host guests, partners, and candidates, ensuring a warm and professional first impression.</li> <li>Serve as the first point of contact for building management and daily service providers such as cleaning.</li> <li>Manage all incoming and outgoing mail and deliveries, including courier coordination and tracking.</li> <li>Organise and order office materials, kitchen snacks, and beverages, keeping supplies stocked proactively before items run out.</li> <li>Set up seating for new hires and plan team seating arrangements in coordination with local POCs.</li> </ul> <p>Facility Setup &amp; Maintenance</p> <ul> <li>Manage desk allocation, building access, and meeting room coordination on a day-to-day basis.</li> <li>Oversee small maintenance and repair needs, escalating to the appropriate vendor or building management where required.</li> <li>Manage the physical security system — key fobs, alarms, and CCTV — and ensure all protocols are followed by staff and visitors.</li> <li>Support with office layout planning, desk moves, and long-term capacity planning as the company grows.</li> </ul> <p>Vendor Management &amp; Budget</p> <ul> <li>Own and maintain relationships with landlords, facility management providers, and logistics partners.</li> <li>Conduct regular performance reviews and quality checks for key vendors including cleaning, HVAC, security, and janitorial services.</li> <li>Own the office and facilities operating budget — tracking expenses, identifying cost-saving opportunities, and forecasting maintenance needs with support from the finance team.</li> </ul> <p>People Team &amp; Training Support</p> <ul> <li>Manage local logistics for new hires, including desk readiness and SWAG distribution.</li> <li>Act as the first point of contact for employee questions on Munich office topics and People Team basics.</li> <li>Coordinate logistics for internal and external training sessions, including room bookings and materials preparation.</li> </ul> <p>Safety &amp; Compliance</p> <ul> <li>Take full ownership of Health &amp; Safety compliance across all office locations.</li> <li>Proactively manage all H&amp;S operational requirements to maintain a safe and compliant workspace for all staff and visitors at all times.</li> <li>Act as the primary point of contact for all H&amp;S matters and ensure reporting and&nbsp; documentation.&nbsp;</li> </ul> <p>Community, Culture &amp; Events</p> <ul> <li>Plan and execute internal events — team lunches, Flydays, workshops, and company all-hands — from concept through to delivery.</li> <li>Foster a positive, inclusive office environment and keep internal Slack channels updated and engaged.</li> <li>Champion workplace culture, ensuring the office remains a space where people feel welcomed and at home.</li> </ul> <p>&nbsp;</p> <p><strong>Qualifications and Skills</strong></p> <ul> <li>Friendly and service-oriented, comfortable being a visible, approachable presence in the office.</li> <li>A hands-on, detail-oriented approach. You take pride in keeping things running and looking great, and nothing slips through the cracks.</li> <li>Great organizational skills and willingness to implement and improve processes.</li> <li>Fluency in English and German is essential.</li> <li>Prior experience in an office, hospitality, facility, or similar operational environment is an advantage.</li> <li>Proficiency in Google Workspace is an advantage.</li> </ul> <p>&nbsp;</p> <p><strong>Benefits&nbsp;</strong></p> <ul> <li>Stock Options</li> <li>Generous holiday allowance</li> <li>Company pension plan&nbsp;</li> <li>Car parking&nbsp;</li> <li>Enhanced maternity &amp; paternity leave</li> <li>EGYM Wellpass</li> <li>Mental health and wellbeing support</li> </ul> <p>&nbsp;</p> <p><strong>About Auterion</strong></p> <p>We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.</p> <p>At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.</p> <p><br><br><br><br></p>