Document Control Specialist - IPP at ON.energy

<div class="content-intro"><p>ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.</p></div><p><strong>Document Control Specialist – IPP&nbsp;(Intellectual Property &amp; Projects)</strong><br><strong>Location:</strong> Houston, TX (USA) or Mexico City (Mexico)<br><strong>Work Arrangement:</strong> Hybrid (3 days in office, 2 days remote)</p> <p><br><strong>Position Overview</strong><br>We are seeking a Senior Document Control Specialist to support the IPP (Intellectual Property &amp;&nbsp;Projects) group. This role will lead document control strategy and execution across complex&nbsp;projects, ensuring all intellectual property, land, and project documentation is managed in&nbsp;compliance with regulatory and government standards.</p> <p>This individual will serve as a subject matter expert (SME) in EDMS and document control processes, with a strong focus on land, right-of-way (ROW), property, and government-regulated documentation. The role requires both hands-on execution and process leadership.</p> <p>The ideal candidate brings a strategic mindset, deep technical expertise in EDMS, and hands-on experience&nbsp;managing complex document environments.</p> <p><strong>Mission</strong></p> <p><br>This senior role is critical to ensuring the integrity, compliance, and accessibility of IPP&nbsp;documentation—particularly across land, property, and government-regulated records.&nbsp;</p> <p><br><strong>Key Responsibilities</strong></p> <ul> <li>Lead and oversee document control processes within the Electronic Document Management<br>System (EDMS).</li> <li>Establish and improve document control standards, workflows, and governance.</li> <li>Ensure compliance with government, regulatory, and commercial documentation requirements.</li> <li>Manage documentation related to land acquisition, right-of-way (ROW), property records, and<br>permitting.</li> <li>Collaborate with legal, land, commercial, engineering, and project management teams.</li> <li>Ensure audit-ready, accurately versioned, and properly archived documentation.</li> <li>Identify risks and gaps in document control processes and implement improvements.</li> <li>Support audits, due diligence, and regulatory reviews.</li> <li>Drive best practices for document lifecycle management.</li> </ul> <p><br><strong>Required Qualifications</strong></p> <ul> <li>7+ years of experience in document control in regulated or complex environments.</li> <li>Deep expertise in Electronic Document Management Systems (EDMS).</li> <li>Proven experience with government document control standards and compliance.</li> <li>Extensive experience with land, right-of-way (ROW), and property documentation.</li> <li>Experience supporting commercial, land, infrastructure, or government-related projects.</li> <li>Strong knowledge of document lifecycle management and audit readiness.</li> <li>Demonstrated ability to lead processes and collaborate cross-functionally.</li> <li>Experience with SharePoint and Procore.</li> </ul> <p><br><br></p><div class="content-conclusion"><hr> <p><strong>For US-based roles - What you’ll get:</strong></p> <ul> <li>Competitive salary + annual performance-based bonus eligibility</li> <li>Medical, dental, and vision insurance</li> <li>401(k) with company match</li> <li>Paid time off and company holidays&nbsp;</li> </ul> <p><strong>For Mexico-based roles - What you’ll get:</strong></p> <ul> <li>Competitive salary + annual performance bonus eligibility</li> <li>Christmas Bonus (Aguinaldo): 30 days</li> <li>Major medical expenses and life insurance</li> <li>Paid time off and holidays (per local policy)</li> </ul> <p><strong>For all roles:</strong></p> <ul> <li>Professional development and growth opportunities</li> <li>Opportunity to grow with a mission-driven team shaping the future of clean energy</li> <li>Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.</li> <li>Accommodations: If you need an accommodation during the application process, email <a href="mailto:[email protected]">[email protected]</a></li> <li>Benefits vary by role and location and are subject to change.</li> </ul></div>