Executive Administrative Assistant at Sphere Entertainment Co.

<div class="content-intro"><p><span style="font-size: 14pt;"><span data-olk-copy-source="MessageBody">Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at&nbsp;</span><a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sphereentertainmentco.com%2F&amp;data=05%7C02%7CMaddie.Rizzo%40msg.com%7Cf345c42af5d7463ff83408de643f07ae%7Cf2c1e8475bd24ba2b5e4b529a645f31a%7C1%7C0%7C639058419051444527%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=cMiSC0m9pVYooMKOmqGRKLvrWz4pyLwUcbtd%2BD8jl0E%3D&amp;reserved=0" data-auth="NotApplicable" data-linkindex="3">www.sphereentertainmentco.com</a>.</span></p></div><p><span style="font-size: 14pt;"><strong>Who are we hiring?&nbsp;</strong></span></p> <p><span style="font-size: 14pt;">The Executive Administrative Assistant is responsible for performing administrative duties of advanced degrees of complexity for the Executive Vice President Sphere Sales and Service. These functions include managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the EVP, and acting as the "gatekeeper;" as well as handling more complicated special projects such as designing and preparing presentations, coordination of complex meetings or travel. In keeping with these duties, The EA will be required to develop an acute understanding of the EVP’s work style, requirements, and preferences, and to utilize this understanding to manage the EVP’s calendars.&nbsp;&nbsp;The EA is expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the EVP, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, the EA is expected to conform to the highest standards of performance, dependability, and professionalism.</span></p> <p><span style="font-size: 14pt;"><strong>What will you do? </strong></span></p> <ul> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Manage schedules and workdays across east and west coast offices.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Monitor travel schedule and adjust when needed.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Prepare and distribute meeting agendas and take and distribute meeting notes.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Work collaboratively and efficiently with the other Executive and Administrative Assistants to ensure all team members have the necessary information.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Anticipate all contingencies and be strategic in prioritizing tasks undertaken.&nbsp;</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.&nbsp;</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.&nbsp;&nbsp;</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Coordinates all paperwork necessary for the Executives to approve. This may&nbsp;include, but is not limited&nbsp;to:&nbsp;travel and expenses, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF).&nbsp;Follows&nbsp;up with other departments to ensure that requests are carried out and activities are coordinated.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Prepare comprehensive travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.&nbsp;</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.&nbsp;</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">This individual will need to be available outside of normal business hours to accommodate required schedules.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;"><span data-olk-copy-source="MessageBody">Provide temporary/ad hoc support for other executive leaders on an as needed basis.</span></span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;"><span data-olk-copy-source="MessageBody">Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site. &nbsp;</span></span></li> </ul> <p><span style="font-size: 14pt;"><strong>What do you need to succeed? </strong></span></p> <ul> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Candidates must have a minimum of 5+ years hands on experience expediting projects in support of a Senior executive in a complex organization, preferably within the software development or entertainment industries. </span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Candidates should be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing&nbsp;impact&nbsp;of simultaneous projects.  </span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Demonstrated&nbsp;resilience by successfully managing shifting priorities and high-pressure deadlines while maintaining professionalism.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Experience managing a highly changeable calendar with extreme tact and diplomacy.  </span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Proven ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within a large, matrixed organization.  </span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Able to&nbsp;always maintain confidentiality and professionalism.  </span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Strong judgment, decision making, time management, and prioritizing skills. &nbsp;</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Must be energetic, positive, outgoing, and resourceful.</span></li> <li style="font-size: 14pt;"><span style="font-size: 14pt;">Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.<strong>&nbsp;</strong></span></li> </ul> <p><span style="font-size: 14pt;">#LI-Onsite</span></p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range</div><div class="pay-range"><span>$75,000</span><span class="divider">&mdash;</span><span>$125,000 USD</span></div></div></div><div class="content-conclusion"><p></p> <p style="line-height: 1.4;"><span style="font-family: helvetica, arial, sans-serif; font-size: 14pt;">At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.</span></p> <p style="line-height: 1.4;"><span style="font-family: helvetica, arial, sans-serif; font-size: 14pt;">We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. <span data-teams="true">MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.</span></span></p> <p></p></div>