Office Coordinator at Arixa Capital

<p><strong><u>Company Overview</u></strong></p> <p>Arixa Capital is a leading private real estate lender and alternative investment manager with over $8 billion in originations completed since inception and a servicing portfolio exceeding $2.5 billion as of March 31, 2026.&nbsp;Founded in 2006, we specialize in financing single family and multifamily residential investment projects, with bridge, construction, and renovation loans ranging from $250,000 to $70 million.</p> <p>We’re more than a lender. Our vertically integrated platform allows us to manage every step of the loan process in-house, ensuring speed, reliability, and an exceptional experience for our clients. Backed by a substantial balance sheet, top-tier institutional partners, and a talented operations team, we’re positioned for continued growth and innovation.</p> <p>At Arixa, our culture is one of our strongest assets. We foster a positive, collaborative, and high-performing environment where team members are empowered to grow, take ownership, and make an impact. Our team thrives on solving problems, celebrating wins, and driving results—together.</p> <p>We’ve been named to the Inc. 5000* list of fastest-growing private companies for three years running, and we’re just getting started.</p> <p>*Arixa provided Inc. de minimis compensation to be considered for the Inc. 5000 list of the fastest growing private companies in the U.S. For a full description of ranking methodology, please visit: <a href="https://protect.checkpoint.com/v2/r01/___https:/nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.inc.com%2Finc-5000-methodology-how-we-selected-these-companies.html&amp;data=05%7C02%7Csforrester%40arixacapital.com%7C8c08d6ebf6424c510b4e08de2c6449b7%7C5043560d63264db2be81150e166d652a%7C0%7C0%7C638997006500567207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=PmR%2Bv%2B9sdSl5rferGJSPv2PYOZwcdBbh2h1mjp3CV8Q%3D&amp;reserved=0___.YzJ1OmFyaXhhY2FwaXRhbDpjOm86OTI1OTQ1MzNjMzE4NGJmNzc5NTEyNjI4ZDMxZWQ2NjM6Nzo1YTcxOmFlZGNhMWI4MmU4MDljNTIzODA0NzNkNzkxZmRmYmFiMmIyZjQ4YzM1MzE2MjEzMjU1ZmFjNDA3ZTVjMzI1NzE6cDpUOkY">https://www.inc.com/inc-5000-methodology-how-we-selected-these-companies.html</a>.</p> <p>&nbsp;</p> <p><strong><u>Position Overview</u></strong></p> <p>We are looking for a professional and proactive <strong>Office Coordinator </strong>to manage the front desk and provide high level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistant duties.</p> <p>&nbsp;</p> <p><strong><u>Summary of Primary Duties and Responsibilities</u></strong></p> <p>The <strong>Office Coordinator</strong> is an in-office position, Monday-Friday 8:00am-5:00pm. This position will report to Director of People &amp; Talent. While not an exhaustive list, the <strong>Office Coordinator</strong> will be responsible for:</p> <p>&nbsp;</p> <p><strong>Front Desk Management:</strong></p> <ul> <li>Answering and directing phone calls promptly, professionally, and to the appropriate department.</li> <li>Greeting visitors and maintaining a welcoming front desk environment.</li> <li>Signing for packages and ensuring timely distribution.</li> <li>Sorting incoming mail, shipping outgoing mail.</li> <li>Scheduling meetings across various departments and coordinating calendars.</li> <li>Assisting with marketing related tasks.</li> <li>Ensure guests are logged.</li> </ul> <p>&nbsp;</p> <p><strong>Office Management:</strong></p> <ul> <li>Coordinate with the building management office for repairs.</li> <li>Parking: Manage employee parking and working with lessor to coordinate.</li> <li>Supplies: Ensure supply room is organized and well-stocked.</li> <li>Kitchen/Snacks: Ensure the kitchen is kept tidy, snacks are ordered when needed and well-stocked.</li> <li>Acting as the company notary (training and certification costs covered by the company).</li> </ul> <p>&nbsp;</p> <p><strong>Administrative Tasks:</strong></p> <ul> <li>Provide administrative support to our Managing Partner and Chief Operating Officer.</li> <li>Performing data entry, review data for errors and compiling information into reports, charts, or graphs.</li> <li>Assisting in scheduling meetings and managing the calendar.</li> <li>Supporting special projects and other assignments as directed.</li> </ul> <p><strong>&nbsp;</strong></p> <p><strong><u>Education and Experience</u></strong></p> <ul> <li>Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.</li> <li>Exceptional organizational and time management skills.</li> <li>Strong written and verbal communication skills.</li> <li>Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).</li> <li>Professional demeanor and ability to handle confidential information with discretion.</li> <li>Notary certification (or willingness to obtain certification; company will cover costs).</li> <li>Bachelor’s degree preferred but not required.</li> </ul> <p>&nbsp;</p> <p><strong><u>Compensation</u></strong></p> <p>This position is non-exempt full time, with Salary Range: <strong>$28-$32/hr </strong>plus discretionary bonus potential</p> <p><strong>&nbsp;</strong></p> <p><strong><u>Benefits</u></strong></p> <p>This position is eligible for the following benefits:</p> <p>&nbsp;</p> <ul> <li>Annual discretionary bonus program.</li> <li>Medical, dental and vision insurance.</li> <li>401K with Safe Harbor contribution.</li> <li>Two weeks (ten days) paid time away excluding sick time.</li> <li>Five sick days.</li> <li>Ten paid holidays</li> <li>One floating holiday.</li> </ul> <p>&nbsp;</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p><em>Note: This is not an all-inclusive list. The Office Coordinator will be involved and participate in related business matters and duties as assigned. Arixa is an ‘at-will’ employer.</em></p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p>