Personal Assistant to the CEO(s) at Bitmovin

Vienna; KlagenfurtFull-timeOffice of the CEOPosted 19 days ago

About the Role

Core skills: Calendar Mastery, Stakeholder Relations, Trusted Discretion, Sharp Prioritisation, C-Level Partnership  About Bitmovin Bitmovin is a global Series-C SaaS scale-up that provides award-winning video streaming technology to world-renowned brands including Discovery+, BBC, Red Bull Media House, Hulu, fuboTV, and The New York Times, to name just a few. If you've streamed top-tier video, you've probably enjoyed our tech behind the scenes! Our solution suite consists of a Video Encoder, Player, and Analytics platform, enabling content owners to redefine the viewer experience through API-based workflow optimisation, fast turnaround, and scalability. Innovations include the first commercial HTML5 MPEG-DASH. “We are constantly seeking out forward-thinking individuals who want to shape the future of video… come and join us!” Stefan Lederer, Co-CEO At Bitmovin, we value cognitive diversity and the huge part this plays in not only creating a global culture second to none, but in how this underpins our ability to create truly representative, Emmy Award-winning products. Diversity in all its forms is encouraged and celebrated at Bitmovin; everyone has a role to play in helping us shape the future of video. About the Role At Bitmovin, we move fast - and this role sits right at the center of how that happens. We're looking for an experienced Personal Assistant who anticipates needs, brings order to complexity, and keeps leadership aligned and moving in sync. You'll be right at the pulse of the company, trusted with sensitive information, coordinating across stakeholders, and shaping how leadership spends its time. If you thrive on high organisation, vault-level discretion, and making magic happen behind the scenes, this role is for you. What’s in it for you: <ul> <li>Serve as the true right-hand person to both Co-CEOs, with direct exposure to top-level executive decisions</li> <li>Proactively take administrative and operational weight off the CEOs' plates so they can focus on high-impact priorities</li> <li>If you are laser-focused on what you want to achieve and have a clear vision, Bitmovin's journey and scale can take you there</li> <li>Real influence—shaping how executive leadership spends its time, not just managing logistics</li> <li>Be part of Bitmovin's international growth story, working across an energetic global team</li> </ul> What you'll do: <ul> <li>Manage complex calendars and international travel for executive leadership</li> <li>Coordinate smoothly with external stakeholders and key partners on their behalf</li> <li>Prepare sharp briefing materials and support meeting kick-offs</li> <li>Act as a trusted gatekeeper, filtering and prioritising inbound requests</li> <li>Tackle dynamic project work and ad-hoc initiatives across business areas</li> <li>Handle confidentiality-sensitive tasks with complete discretion</li> <li>Anticipate needs and proactively handle day-to-day requests to keep the executives' time free for priorities</li> <li>Manage ad hoc personal and professional tasks with discretion and attention to detail</li> </ul> What can you bring: <ul> <li>5+ years of experience as a Personal Assistant, ideally supporting C-level or founder-level executives</li> <li>Ability to coordinate complex, shifting schedules and manage competing priorities under time pressure</li> <li>Strong discretion and ability to handle confidential information</li> <li>Efficient and effective communication skills</li> <li>Strong problem-solving skills, with the ability to anticipate needs before they arise</li> <li>Flexibility and adaptability to manage shifting priorities and last-minute changes </li> <li>Ability to operate independently and autonomously</li> <li>Fluent in German and English, written and spoken</li> </ul> Nice to Have: <ul> <li>Experience supporting multiple executives</li> <li>Background in a tech, startup, or scale-up environment</li> <li>Prior experience in a company with international offices or remote teams</li> <li>Project coordination or light project management experience</li> <li>Experience with expense management and reporting tools</li> </ul> Don’t worry if you don’t tick every box. If you’re driven, eager to learn, and excited by where this role could take you, we want to hear from you. Please submit your CV and all other application documents in English. This helps us ensure a fair and consistent review process across our international team. STARTING TIME: ASAP Empower your future and join us now. We look forward to hearing from you! Bitmovin does not accept unsolicited referrals or resumes from any source other than directly from candidates. The submission of referrals or resumes by anyone other than a candidate directly to Bitmovin will be deemed gratuitous, and the company will not be obligated or bound in any way to pay any fee if the candidate is hired. Why do this at Bitmovin? There is a lot on offer here: <ul> <li>View the benefits on our<a href="https://bitmovin.com/careers/"> Careers Page</a></li> <li>Get to know our outstanding culture showcased on<a href="https://www.linkedin.com/company/bitmovin/life/7f143265-8cc2-4ae8-93f4-dc88cf00d0d4/?viewAsMember=true"> LinkedIn</a></li> <li>Check the employee reviews on<a href="https://www.glassdoor.co.uk/Reviews/Bitmovin-Reviews-E1400248.htm"> Glassdoor</a></li> </ul>

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