Office Manager/Executive Assistant (5648) at SMX

<div class="ui-form-item ui-form-item-horizontal" data-direction="horizontal"> <div class="ui-form-field lifesuite__rte--display"> <div class="ui-form-field lifesuite__rte--display"> <div class="m-b break-word ng-scope"> <div class="ng-scope"> <p>SMX is seeking a dynamic, highly organized, and energetic Office Manager/Executive Assistant to manage our Broomfield CO office, provide EA support to our Sr. Vice President, and support the local team.&nbsp; The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing calendar engagements, preparing ad hoc reports, handling sensitive information requests, event planning logistics coordination, arranging conference calls, and scheduling meetings.</p> <p>If you are a detail oriented, self-starter that can manage shifting priorities with confidence and expertise, come join our team!</p> <p><strong>This position is local to the Broomfield, CO area and requires you to be in the office Monday through Thursday, with flexible hybrid Fridays.&nbsp; </strong></p> <p><strong>Essential Duties &amp; Responsibilities:</strong></p> <ul> <li>Work with the internal Security team and the building management to: <ul> <li>Report office issues and work to resolution</li> <li>Manage badge access requests</li> <li>Coordinate collection of certificates of insurance from Vendors</li> </ul> </li> <li>Ensure office operations run smoothly</li> <li>Support HR Functions with on-boarding/off-boarding, as needed</li> <li>Plan team events throughout the year</li> <li>Directly support our Sr. Vice President by providing detailed administrative support such as calendar management, booking and reconciling domestic and international travel.</li> <li>Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports, as needed.</li> <li>Promptly complete travel and other expense reports</li> <li>Use OneDrive and SharePoint to organize, share and store documents</li> <li>Attend meetings, take minutes, and action items, distribute post minutes and after actions to Microsoft SharePoint/OneDrive, and track action items to completion</li> <li>Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information</li> <li>Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events, as needed, to include: <ul> <li>Client meetings</li> <li>Volunteer opportunities</li> <li>Team offsite events</li> <li>Annual Food Drive</li> </ul> </li> <li>Perform other administrative duties as required</li> </ul> <p><strong>Required Skills/Experience:</strong></p> <ul> <li>5 to 7 years' experience as an Office Manager and/or administrative support</li> <li>5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient in Microsoft Office applications to include Word, Excel, and PowerPoint, SharePoint and OneDrive)</li> <li>Exceptional time management skills and ability to complete tasks within required timeframes with little supervision</li> <li>Extremely strong attention to detail even under pressure</li> <li>Self-starter that will work independently, manage workload and multi-tasking skills</li> <li>Strong organizational and multi-tasking skills amid shifting priorities</li> <li>Highly advanced interpersonal skills to build and maintain internal and external relationships</li> <li>Strong communication skills and ability to converse with all levels of organizational management</li> <li>Goal oriented and action focused, pragmatic and self-disciplined</li> <li>Strong ability to effectively handle multiple shifting priorities</li> <li>Strong written and verbal communication skills</li> <li>Capacity to learn rapidly and adapt quickly to change</li> </ul> <p><strong>Desired Skills/Experience:</strong></p> <ul> <li>Experience with Deltek expense reporting</li> </ul> </div> </div> <p><strong><span data-contrast="auto">Application Deadline:</span></strong><span data-contrast="auto">&nbsp;</span><span data-ccp-props="{}"> October 9, 2026</span></p> <p>&nbsp;</p> </div> </div> </div><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>&nbsp;</p> <hr> <p><span style="font-size: 16px;">The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning &amp; development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.</span></p></div><div class="title">The proposed salary for this position is:</div><div class="pay-range"><span>$31.58</span><span class="divider">&mdash;</span><span>$47.35 USD</span></div></div></div><div class="content-conclusion"><p>&nbsp;</p> <p>At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.</p> <p>We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.</p> <p>SMX is an Equal Opportunity employer including disabilities and veterans.</p> <p><span data-teams="true"><span id="message-body-1758638857922" class="fui-ChatMyMessage__body rcngbzt ___eyw0iv0 f10pi13n ftqa4ok f2hkw1w f8hki3x f1d2448m f1bjia2o ffh67wi f1j6vpng f1pniga2 f987i1v f1ffjurs f15bsgw9 f14e48fq f18yb2kv fd6o370 ffwy5si f3znvyf f57olzd f4stah7 f480a47 fs1por5 fk6fouc figsok6 fkhj508 f19n0e5 f9ijwd5 fzqqayd f10ostut f1o0qvyv f9ggezi f1xp5gbu f150uoa4 ffyari3 fo7qwa0 f16xkysk fxowb0n f11ghf3q f13aoclr flypziy f10kwr27 fquw1qa fftr39l f13lathq f15hsm81 f2ss68y ffb60jq f8nuap2 f13nk4fk f7jacry fq08z5q fd9af6s fr74w9q fcl9uv6 f13sm7pj f1u6qqly f16wpxbl faim3u9 f6cs3qo fa2w2z3 fd39nx6 f10gn8j9 frcqmxy f1w9ws4k f1ddxkqj fd10euv fvuz61 f1nbc6gw"><span id="content-1758638857922" class="fui-Primitive ___16zla5h f1oy3dpc fqtknz5 fyvcxda"></span></span></span></p> <div id="x_Signature"></div> <p>Selected applicant may be subject to a background investigation and/or education verification.</p> <p>SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).</p></div>