Subcontracts Specialist at Keeley Construction

<div class="content-intro"><p><span style="font-size: 14pt; color: #000000;"><strong>At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.</strong></span></p></div><p><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;">Keeley Construction is looking to add an experienced Subcontracts Specialist to our Procurement Group in St. Louis, MO.</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">The Subcontract Specialist is responsible for supporting the full lifecycle of subcontracts, including the development, issuance, negotiation, and administration of subcontracts, Master Service Agreements (MSAs), and Work Orders (WOs). This role ensures subcontracting activities are commercially sound, contractually compliant, and aligned with project execution, cost control, and risk mitigation objectives.</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Reporting to the Procurement Director and working closely with the Contracts Manager, this position serves as a critical link between Procurement, Contracts, and Project Teams. The Subcontract Specialist facilitates the transition from buyout to execution by ensuring scopes are clearly defined, contract terms align with prime contract requirements, and commitments are in place prior to the start of work.</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">The ideal candidate has 2–5 years of experience in construction subcontract administration, &nbsp;strong understanding of contract language and risk allocation, and the ability to manage multiple subcontract workflows in a fast-paced, deadline-driven environment. This individual is detail oriented, collaborative, and capable of supporting contract negotiations, reviewing redlines, and enforcing standardized subcontracting processes across project.&nbsp;</span></p> <p><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;">&nbsp;</span><br><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><strong>Primary Responsibilities </strong></span></p> <ul> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Draft, issue, and execute subcontracts, Master Service Agreements (MSAs), Work Orders (WOs), Amendments, and Change Orders in accordance with company standards</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Ensure commitments are in place prior to starting work or materials being released</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Administer the full subcontract lifecycle, including amendments, change orders, and closeout documentation</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain accurate, complete, and audit-ready subcontract files</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Coordinate redlines between subcontractors, Procurement Director, and Contracts Manager to ensure alignment with company risk standards</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Ensure all subcontract language includes appropriate prime contract flow-down provisions</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Verify subcontractor compliance requirements, including:</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Certifications of Insurance (COIs) through TrustLayer</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Bonds or approved bond waivers</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prequalification status (CMiC)</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support invoice validation through GC Pay for all subcontract, WO’s and Change Orders</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Enter and manage all subcontracts and Wos in ERP system (CMiC)</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Coordinate with project teams to maintain accurate commitment values and budget alignment.&nbsp;</span></li> </ul> <p><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><strong>Minimum Qualifications </strong></span></p> <ul> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Bachelor’s degree in Construction Management, Business, or related field (preferred)</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">2–5 years of experience in subcontract administration, procurement, or contracts within heavy industrial or commercial construction</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Working knowledge of ERP systems (CMiC, SAP, Procore, or similar)</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Strong understanding of construction contract language and risk allocation</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Familiarity with subcontractor prequalification, compliance workflows, and subcontract negotiation and redlining processes with the ability to read, interpret, and negotiate contract language</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Experience with MSA and Work Order structures</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">High attention to detail with strong contract accuracy</span></li> <li style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Organized with the ability to manage multiple priorities and deadlines</span></li> </ul> <p><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</span><br><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;">EOE/AA M/F/Disabled/Vet</span><br><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;">#LI-BM1 #LI-Onsite</span></p><div class="content-conclusion"><p style="text-align: center;"><em>All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.</em></p> <p style="text-align: center;"><em>All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.</em></p></div>