Proposal Specialist at The MJ Companies

<h2>Job Summary</h2> <p>We are The MJ Companies—a firm dedicated to inspiring the success, fulfillment, and wellbeing of each person we serve. Our commitment to excellence and innovation has enabled us to maintain a best-in-class approach to risk management, employee benefits, retirement, and total rewards.</p> <p>We are seeking a talented proposal specialist to join our corporate Marketing + Communications team. As a member of our team, you will have the opportunity to work with passionate, creative individuals who are focused on advancing the MJ brand in the ever-changing world of insurance. In this role, you will be responsible for driving new business growth by crafting compelling, tailored responses to Request for Proposals (RFPs).</p> <p>The proposal specialist will play a vital role on our team, aiding proposal development and coordination, as well as sales presentation design and project management.</p> <p>If you are an organized team player who enjoys crafting compelling content aimed at securing new business opportunities, this is the job for you!</p> <p>We believe in supporting our team’s growth and development. When you work at MJ, you can expect competitive benefits, competitive compensation, and a culture of like-minded, hard-working people. If you are a talented, inventive marketer with creative savvy and a passion for success, we want you to be a part of our team.</p> <h2>Key Responsibilities:</h2> <ul> <li>Collaborate with internal teams and subject matter experts (SMEs) to develop high-quality, persuasive content that aligns with MJ’s brand, voice, and strategy.</li> <li>Analyze incoming RFP requests to understand requirements, ensure it meets scorecard criteria, coordinate input sessions with consulting team, and contribute to proposal strategy discussions.</li> <li>Draft, review, and edit proposal responses, executive summaries, and supporting materials, ensuring content is client-focused, persuasive, and aligned with brand standards.</li> <li>Responsible for managing multiple proposals simultaneously, ensuring that each submission is clear, accurate, and strategically positioned to win.</li> <li>Leverage and maintain the proposal content library, ensuring high-quality, reusable content is current, relevant, and accurate.</li> <li>Manage proposal timelines, tasks, deliverables, ensuring on time delivery of all submissions, while balancing concurrent deadlines.</li> <li>Conduct thorough reviews for accuracy, compliance, and clarity, with special attention to detail incorporating feedback from internal stakeholders, where appropriate.</li> <li>Support continuous improvement of proposal processes, tools, and templates to enhance team efficiency and quality of responses.</li> <li>Assist in tracking proposal success rates, feedback, and post-submission insights to refine future responses.</li> </ul> <h2>Technical Functions:</h2> <ul> <li>Familiarity with proposal software (e.g. Loopio, RFPIO, or equivalent) for content management and workflow automation.</li> <li>Proficiency in MS Office Suite; experience with Adobe InDesign preferred.</li> </ul> <h2>Required Experience:</h2> <ul> <li>Exceptional written and verbal communication skills</li> <li>Capacity to manage and balance multiple projects concurrently, demonstrating proficiency in prioritization and adherence to deadlines.</li> <li>Ability to effectively prioritize tasks and employ critical thinking in problem solving.</li> <li>Strong analytical and project management skills, with a keen attention to detail.</li> <li>Exceptional attention to detail.</li> <li>Demonstrate self-motivation and excellent time management discipline with minimal direction.</li> <li>Ability to meet deadlines in a fast-paced, quickly changing environment.</li> <li>Exceptional interpersonal skills to effectively work with all levels within the organization.</li> </ul> <h2>&nbsp;Education/Experience:</h2> <ul> <li>Bachelor’s degree in marketing, communications, business or related discipline or equivalent education preferred.</li> <li>3-5 years of relevant experience in project coordination, writing, or similar functions required.</li> </ul>