Construction Scheduler - Memphis at xAI

<div class="content-intro"><p><span style="font-family: arial, helvetica, sans-serif;">SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.&nbsp;</span><span style="font-family: arial, helvetica, sans-serif;">Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. </span><span style="font-family: arial, helvetica, sans-serif;">We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. </span><span style="font-family: arial, helvetica, sans-serif;">All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.</span></p></div><h3 data-pm-slice="1 1 []"><span style="font-family: arial, helvetica, sans-serif;">ABOUT THE ROLE:</span></h3> <p><span style="font-family: arial, helvetica, sans-serif;">Develop, maintain, and communicate construction schedules that the field, subcontractors, and leadership can actually use. You will build CPM baselines, update them from real progress, flag risk early, and explain schedule impact of changes, delays, and recovery plans. This is not a data-entry role. You need enough means-and-methods knowledge to challenge a sequence that will not work in the field.</span></p> <p><span style="font-family: arial, helvetica, sans-serif;">Superintendents run the work; project managers own cost and contracts; the scheduler is the person who can tell you what is actually driving the end date, what slips if a trade is late, and whether a recovery plan is real.</span></p> <h3><span style="font-family: arial, helvetica, sans-serif;">RESPONSIBILITIES:</span></h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Build baseline CPM schedules from drawings, specs, estimates, bid packages, and construction sequences (WBS, activity coding, logic, calendars, and constraints used sparingly and correctly).</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Maintain the live schedule: collect progress from superintendents, project managers, and trades; update percent complete, remaining duration, and logic; publish a clean current-period update on a set cadence (typically weekly look-aheads and monthly official updates).</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Own the critical path. Identify near-critical work, float erosion, and out-of-sequence progress. Tell the team <em>why</em> the end date moved, not just that it did.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Produce three-week (or similar) look-aheads that match the master schedule and what the field can actually crew.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Analyze schedule impact of RFIs, change orders, design late-outs, access constraints, long-lead procurement, weather, and labor shortages. Prepare time-impact analyses (TIA) and what-if, recovery, and acceleration scenarios.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Coordinate with project managers, superintendents, estimators, procurement, design, owners/CMs, and subcontractors so the schedule reflects committed dates, not wishful ones.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Resource-load and, where required, cost-load the schedule. Flag crew stacking, craft shortages, and unrealistic production rates.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Prepare narratives, variance reports, S-curves, histograms, and executive summaries for internal reviews and owner/CM submittals.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Support claims and delay documentation with contemporaneous records (as-planned vs. as-built, fragnets, delay categorization) when needed.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Enforce schedule standards: naming, coding, update process, backup, and version control so the file remains auditable.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Facilitate or support pull-planning / Last Planner sessions and convert those commitments into logic in the CPM model.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Visit the site regularly. A scheduler who never walks the job will be wrong.</span></li> </ul> <h3><span style="font-family: arial, helvetica, sans-serif;">BASIC QUALIFICATIONS:</span></h3> <ul> <li><span style="font-family: arial, helvetica, sans-serif;">4+ years of construction scheduling on active projects (GC, CM, owner’s project controls, or specialty contractor).</span></li> <li><span style="font-family: arial, helvetica, sans-serif;">4+ years of experience using Smartsheet, MS Project, or similar and comfortability with multiple calendars, relationship types, filters, layouts, global vs. project data, and schedule quality checks (open ends, negative float, SS/FF overuse, constraints).&nbsp;</span></li> <li><span style="font-family: arial, helvetica, sans-serif;">4+ years of experience&nbsp;</span>with owner/CM specification-driven schedules (e.g., DCMA 14-point, USACE, or similar quality metrics).</li> </ul> <h3><span style="font-family: arial, helvetica, sans-serif;">PREFERRED SKILLS AND EXPERIENCE:</span></h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Bachelor’s in construction management, civil engineering, or a related field — or equivalent field experience.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">PSP (AACE), PMI-SP, PMP, CCM, or similar credential.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Experience with owner/CM specification-driven schedules (e.g., DCMA 14-point, USACE, or similar quality metrics).</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Forensic delay analysis, time-impact analysis, and claims support.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Cost/resource loading, earned value, and integration with cost systems.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Last Planner / pull planning; BIM 4D (Navisworks, Synchro) is a plus.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Additional tools as applicable: Power BI, Smartsheet, Procore, Autodesk Construction Cloud.&nbsp;</span></li> </ul> <h3>ADDITIONAL REQUIREMENTS:</h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Willing to work extended hours as needed, including the current 6-day / 12-hour construction cadence.</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Must be comfortable working in a fully onsite environment.&nbsp;</span></li> </ul><div class="content-conclusion"><p><em>SpaceXAI is an equal opportunity employer. For details on data processing, view our </em><em><a href="https://x.ai/legal/recruitment-privacy-notice" target="_blank">Recruitment Privacy Notice</a>.</em></p></div>