Invoice Reconciliation Coordinator at HelloFresh

<h2><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>The Role</strong></span></h2> <p><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);">At HelloConnect, you will be part of a dynamic team that embraces innovation and leverages advanced technology to create exceptional experiences. Our culture is built on collaboration, continuous learning, and a commitment to excellence. You’ll have the opportunity to work on impactful projects, develop your skills, and grow within a supportive environment that values diverse perspectives and experiences.</span></p> <p><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif;">As an Invoice Coordinator</span>, you will take on a key responsibility in&nbsp;<span style="font-family: helvetica, arial, sans-serif;">supporting our Supply Chain Operations and Accounts Payable teams in processing and analyzing invoicing data to facilitate a 3-way match between what we have ordered, what we have received from our suppliers, and what we have been invoiced for</span>, contributing to our ongoing efforts to drive business success and enhance customer satisfaction.</span></p> <p><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);">We’re looking for passionate individuals who can bring their unique skills and ideas to the table. Even if you don't meet every requirement but believe you’d excel in this role, we’d love to hear from you!</span></p> <h2><span style="color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif;"><strong>What you’ll do</strong></span></span></h2> <p><span style="color: rgb(0, 0, 0);"></span></p> <ul> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Extract and aggregate data from the invoicing system for invoice analysis and reconciliation.</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Analyze errors and trace them back to the root cause using raw data from the appropriate database.</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Resolve quantity and price discrepancies with urgency and escalating where appropriate.</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Ensure data accuracy and correct flow of information to the relevant stakeholders involved in the daily activities.</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Work collaboratively with internal teams including &nbsp;the Accounts Payable, Supply Chain and Procurement teams to resolve any data discrepancies </span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Communicate with suppliers where necessary to clarify detail, escalate any supplier disputes to Line Manager</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Support the wider Supply Chain function with reporting and administration tasks to ensure the smooth running of the operation&nbsp;</span></li> </ul> <h2><span style="color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif;"><strong>What you’ll bring</strong></span></span></h2> <p><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong></strong></span></p> <ul> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="1sy3x2k" data-start="0" data-end="98"><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Minimum of 3 years experience in invoicing, billing, general accounting, or data entry roles.</span></li> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="1vucl92" data-start="99" data-end="194"><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Excellent typing speed and accuracy; familiarity with touch typing systems is an advantage.</span></li> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="1gwnls2" data-start="195" data-end="272"><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Knowledge of office equipment, computer hardware, and peripheral devices.</span></li> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="1gmxhtd" data-start="273" data-end="316"><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Basic knowledge of database management.</span></li> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="vop8tv" data-start="317" data-end="401"><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Prior experience with <span class="hover:entity-accent entity-underline inline cursor-pointer align-baseline"><span class="whitespace-normal">Oracle</span></span> is highly desirable.</span></li> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="nvzole" data-start="402" data-end="471"><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Proficient in <span class="hover:entity-accent entity-underline inline cursor-pointer align-baseline"><span class="whitespace-normal">Microsoft Office</span></span> applications.</span></li> <li style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;" data-section-id="kan4iv" data-start="472" data-end="585" data-is-last-node=""><span style="color: rgb(0, 0, 0); font-family: helvetica, arial, sans-serif;">Fluent in English; additional European language skills (German, Dutch, French, Spanish, or Italian) are a plus.</span></li> </ul> <p><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong></strong></span></p> <h2><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>What we offer</strong></span></h2> <ul> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>Competitive Compensation</strong>: Beyond the standard package, we offer perks like Long Service Benefits (anniversary bonus) to recognize and celebrate your dedication</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>Wellness &amp; Perks</strong>: We prioritize your well-being by offering mental health support, HMO medical coverage, generous leave benefits plus life insurance for both you and your family's peace of mind</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>Growth Opportunities</strong>: Invest in your personal development with an annual learning &amp; development budget, plus access to the 360 Learning platform</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>Dynamic Environment</strong>: Join a rapidly growing global Business Process Outsourcing company, where you'll collaborate with a diverse community spanning across multiple continents and cultures</span></li> <li style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>Work-Life Balance</strong>: Enjoy a healthy balance between your professional and personal life, with a supportive environment that prioritizes your well-being and personal time</span></li> </ul> <h2><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);"><strong>Are you up for the challenge?</strong></span></h2> <p><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0);">The first step to your new role starts here. Send in your application, along with your salary expectations and preferred start date. Our dedicated team will thoroughly review your details. We are excited to connect with you soon!&nbsp;</span></p> <p><span style="color: rgb(0, 0, 0);"><span style="font-family: helvetica, arial, sans-serif;">#helloconnect<br>#LI-Remote<br></span><span style="font-family: helvetica, arial, sans-serif;">#hcgreenhouse<br></span></span></p>