Senior HRIS Business Analyst (Workday HCM) - (Hybrid/Orange, CA) at Energy Solutions

Orange, California, United StatesFull-timePeople and CulturePosted 3 months ago

About the Role

<div class="content-intro">Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</div>Energy Solutions is currently seeking a Senior HRIS Business Analyst to serve as a Workday HCM subject matter expert and a key partner to People Operations. This role partners with HR, Payroll, Benefits, Compliance, and IT to configure, maintain, support and optimize HR systems, ensuring accurate data, compliant processes, and strong employee experience. The ideal candidate operates independently with general guidance, manages moderately complex issues, and influences outcomes through expertise, analytics, and consultative communication. This is a hybrid role requiring at least one onsite day per week (currently Wednesdays). Preferred locations include Oakland, CA; Orange, CA; and Portland, OR. Candidates near Chicago, IL; New York, NY; or Boston, MA will also be considered but must work Pacific Time hours.   Responsibilities include but are not limited to:  HRIS Administration & Service Delivery <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Configure, maintain, and optimize Workday modules including Core HCM, Benefits, Compensation, Payroll, Time Tracking, and Absence Management.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Manage People Operations service delivery by handling moderately complex HRIS cases, employee issues, and escalations, ensuring timely resolution and a positive employee experience.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Troubleshoot and resolve Workday operational issues including PTO accruals not occurring, absence plan discrepancies, and time off labeling inconsistencies between payroll results and pay slips.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Partner cross-functionally to resolve system, data, and process issues impacting HR service workflows and downstream integrations.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Review and validate HRIS transactions to ensure standards for accuracy, consistency, internal controls, and compliance requirements are met.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support and maintain onboarding-related system processes and configuration updates, including I-9/document relaunch activities. </li> </ul> Compliance & Risk Management <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support and maintain compliance-related activities by ensuring HR data, system configurations, and business processes align with internal controls and regulatory requirements.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support audits, investigations, and corrective actions by providing accurate system data, documentation, and reporting.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Identify, assess, and recommend process or system improvements to mitigate compliance or data risks.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Maintain strong documentation to support audit readiness and operational controls. </li> </ul> HR Data, Reporting & Analytics <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Partner with PC Analytics to provide access, data, and requirements needed to develop and maintain Workday reports, dashboards, and analytics.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Enable PC Analytics to develop and maintain custom reports and operational reporting, including supervisor reports and dashboards (e.g., DEI reporting).</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Enable PC Team to prepare statistical summaries and ad hoc analyses related to workforce data, compensation, payroll, benefits, performance, and service delivery metrics.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Improve and standardize data integrity, reporting consistency, and governance through standardized definitions, calculated fields, validation controls, and testing. </li> </ul> Integrations, Data Conversion & Testing <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support, maintain, and troubleshoot inbound and outbound integrations and data loads using Enterprise Interface Builder (EIB), Cloud Connectors, and Workday Studio (as applicable to role scope).</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support Workday business process integrations such as Docusign and associated workflow troubleshooting.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Collaborate with technical teams to resolve interface issues, including updates to external system custom fields (e.g., Unanet custom fields in Workday Production).</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Plan and execute unit testing, integration testing, payroll parallel testing, and user acceptance testing (UAT) to validate system accuracy and end-to-end process integrity.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Test and validate Workday feature releases, enhancements, and configuration changes to verify alignment with HR procedures, payroll requirements, and compliance needs. </li> </ul> Security Administration & Access Management <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support and maintain Workday security administration activities including security group updates, operations security setup, and access controls.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Configure, review, and validate appropriate Workday access for employees, managers, and special populations (e.g., terminated staff, with security verification).</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Maintain and optimize user notifications and alerting configurations, including email notification routing and suppression (e.g., “A Task Awaits You” notifications).</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support and maintain security group needs for reporting access (e.g., PC Analytics access groups).</li> </ul>  Stakeholder Partnership & Communication <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Act as a consultative partner to PC Leadership, Payroll, Benefits, and business stakeholders, helping resolve moderately complex issues and manage expectations.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Communicate clearly system impacts, process changes, and data insights to both technical and non-technical audiences.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Support change management efforts by developing and maintaining training materials, job aids, user guidance, and best-practice recommendations.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Maintain clear case notes and documentation to support transparency, continuity, and high-quality service delivery. </li> </ul> Process Excellence & Operational Improvement <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Design and implement scalable improvements across HRIS-supported People Operations workflows.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Drive consistency, standardization, and controls across HR workflows to improve execution quality and reduce operational and compliance risk.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Contribute to continuous improvement initiatives by identifying inefficiencies and recommending system-enabled solutions.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Provide informal mentoring or guidance to peers on Workday functionality, reporting, and HRIS best practices. </li> </ul>   Minimum Qualifications: <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Bachelor’s degree in Human Resources, Information Systems, Business, Engineering, or a related field, or equivalent practical experience.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">5+ years of HRIS experience, with hands-on expertise in Workday HCM</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Demonstrated experience supporting multiple Workday modules (HCM, Benefits, Compensation, Payroll, Time Tracking, Absence).</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Working knowledge of HR compliance requirements, payroll controls, and audit support.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Ability to manage complex issues independently while collaborating across teams.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Demonstrated experience in reporting, troubleshooting, and supporting production operations in Workday.</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Strong attention to detail and ability to perform accurate validation under deadlines (payroll calendar). </li> </ul>   Preferred Qualifications:   <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Certified in Workday HCM and Payroll</li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;">Supporting payroll operations and payroll/benefits reconciliation</li> </ul>   The salary range for this role is $107,363 - $134,127, with a target compensation of $107,363 - $119,621 based on experience and qualifications.<div class="content-conclusion">Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP). AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine. Equal Opportunity Employer Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations. Office Locations and a Remote Workforce Energy Solutions operates as a predominantly remote workforce with offices in  <a class="c-link" href="https://energy-solution.com/contact-us/" target="_blank" data-stringify-link="https://energy-solution.com/contact-us/" data-sk="tooltip_parent">six different locations</a>. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota. Background Check Information Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer. Reasonable Accommodations  Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email <a href="mailto:[email protected]">[email protected]</a>. <a href="https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf" target="_blank">Privacy Notice for Job Applicants </a>    </div>

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