Office Manager at Lightricks

<h2><strong>About Us</strong></h2> <p>Facetune has been shaping how people create and express themselves for over a decade.</p> <p>What started as a simple photo-editing app has grown into a creative platform used by millions of people worldwide to bring their ideas to life. Today, we’re building the next generation of AI-powered tools that make high-quality creation faster, more intuitive, and accessible to everyone.</p> <p>We move quickly, experiment constantly, and stay close to the people using what we build. From advanced AI to everyday editing experiences, our goal is simple: give people powerful tools that feel effortless to use.</p> <p>We’re not just keeping up with how creativity is changing. We’re helping shape what comes next.</p> <h2><strong>Your Role</strong></h2> <p>As an Office manager, you'll be our point of contact&nbsp; across a wide range of areas — partnering with external support functions where it makes sense, and independent capabilities in-house where it counts. You'll be just as comfortable thinking through how our operations should be structured a year from now as you are making sure today's employees’ travels are booked, or tomorrow's leadership meetings all just work.</p> <h2><strong>What you will be doing<br></strong></h2> <ul> <li>Lead core operational infrastructure for an independent company as travel &amp; expense systems</li> <li>Act as Facetune’s main point of contact with the Operations and Employee Experience teams, coordinating on facilities, events, and other workplace services to ensure Facetune’s needs are communicated and addressed.</li> <li>Support People operations: coordinating onboarding for new hires, running employee surveys, and handling day-to-day administrative work.</li> <li>Provide executive support to company leadership — managing calendars, coordinating complex meetings with external stakeholders, and producing clear, well-contextualized summaries of leadership discussions.</li> <li>Reporting to Facetune's Chief of Staff.</li> </ul> <h2><strong>Your skills and experience</strong></h2> <ul> <li>Proven experience in an operations, business generalist, or executive support role in a fast-paced environment.</li> <li>A true generalist mindset — equally energized by strategic thinking and hands-on execution.</li> <li>Comfort operating in ambiguity and building processes from scratch.</li> <li>Strong stakeholder management and communication skills, with the ability to work effectively across external partners and internal leadership.</li> <li>Excellent organizational, multitasking, and prioritization skills.</li> <li>Sharp listening and comprehension skills — you can sit in a leadership meeting and produce a summary that actually captures what mattered.</li> <li>Genuine curiosity about technology and product.</li> <li>Excellent written and spoken Hebrew and English.</li> <li>Passion for AI tools for transcription, summarization, or knowledge management.</li> <li>Nice to have: familiarity with People/HR tools (e.g., HiBob) or experience in a spin-off/separation environment.</li> </ul> <h2>We got you covered!</h2> <p>We empower employees with cutting-edge tools and learning opportunities to grow and succeed through workshops, access and training on platforms, subscriptions, and clear guidelines for responsible AI use.</p> <p>We offer Car-to-go subscriptions and run daily door-to-door shuttles from several locations in central Israel, plus free parking.</p> <p>We’re proud to have 2 chef-led restaurants on site by the legendary Machneyuda Group (yes, that Machneyuda!), plus a bakery nestled in the heart of our office, filled daily with the scent of fresh pastries.</p>