Administrative Coordinator, Mandarin speaking at GenScript

<div class="content-intro"><h4><span style="color: rgb(0, 0, 0); font-size: 12pt; font-family: helvetica, arial, sans-serif;">About GenScript</span></h4> <p><span style="font-size: 12pt;">Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.</span></p></div><p><span class="fontstyle2"><strong>Location: </strong>Oxford, United Kingdom</span></p> <p><span class="fontstyle2"><strong>Hours: </strong>40 hours per week (Mon-Fri, 9:00-17:30)</span></p> <p><strong>Working Scheme:</strong> 3 days onsite, 2 days working from home</p> <p><strong><span class="fontstyle0">What You'll Be Doing:</span></strong></p> <ol> <li>Office Administration: <ul> <li>Manage day-to-day office operations to ensure a safe, efficient, and well-organized working environment.</li> <li>Coordinate office supplies, pantry stock, stationery, and other workplace resources.</li> <li>Arrange office lunches, visitor reception, meeting rooms, and hospitality services.</li> <li>Manage company vehicles, including leasing, maintenance, insurance, and related administration.</li> <li>Process daily operational invoices and support expense tracking in accordance with company procedures.</li> <li>Coordinate <strong>office and warehouse</strong> maintenance, repairs, and facilities management, working closely with landlords and service providers.</li> <li>Support office relocation projects and other workplace initiatives, ensuring minimal disruption to business operations.</li> </ul> </li> <li>Administrative Support: <ul> <li>Provide administrative support to employees and managers across different departments.</li> <li>Arrange domestic and international business travel, including flights, accommodation, transportation, visa applications, and travel documentation.</li> <li>Coordinate meetings, company events, team-building activities, and external visits.</li> <li>Maintain accurate administrative records, contracts, and filing systems in compliance with company policies.</li> </ul> </li> <li>Vendor &amp; Stakeholder Coordination: <ul> <li>Liaise with suppliers, contractors, landlords, and external service providers to ensure high-quality and timely service delivery.</li> <li>Build and maintain effective working relationships with external partners and internal stakeholders. .</li> </ul> </li> <li>IT &amp; Asset Management: <ul> <li>Assist with IT asset management, including the ordering, distribution, inventory, and maintenance of IT equipment and office assets.</li> <li>Coordinate with the IT team and external vendors to support office technology needs..</li> </ul> </li> <li>Compliance &amp; Other Duties: <ul> <li>Ensure administrative processes comply with company policies and relevant local regulations.</li> <li>Provide general support to visitors, new hires, and employees as required.</li> <li>Undertake additional administrative duties and projects assigned by the line manager.</li> </ul> </li> </ol> <p><strong>What We Expect From You</strong></p> <ul> <li>Bachelor's degree in Business Administration, Management, or a related discipline is preferred.</li> <li>1–2 years of experience in office administration, office coordination, or a similar administrative role.</li> <li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.</li> <li>Strong attention to detail and a proactive approach to problem-solving.</li> <li>Excellent written and verbal communication skills.</li> <li>Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).</li> <li>Experience with travel coordination, facilities management, or event organization would be an advantage.</li> <li>Fluent in both <strong>English and Mandarin Chinese</strong>.</li> <li><span data-teams="true"><span id="message-body-1783419651681" class="fui-ChatMessage__body rtj92hm ___1fpacf6 f10pi13n ftqa4ok f2hkw1w f8hki3x f1d2448m f1bjia2o ffh67wi f1j6vpng f1pniga2 f987i1v f1ffjurs f15bsgw9 f14e48fq f18yb2kv fd6o370 ffwy5si f3znvyf f57olzd f4stah7 f480a47 fs1por5 fk6fouc figsok6 fkhj508 f19n0e5 f9ijwd5 f14diw67 ficyp8d f1sq90wk f1o0qvyv f9ggezi f1xp5gbu f150uoa4 fd9xhir f16xq7d1 fo7qwa0 f177k0fs fa482kb f1jr86fo f19jalt7 fi0x08t f9qyqwh f15pwueu f2q1wh0 fu6ncsl f1wtgxlg fxowb0n f11ghf3q f13aoclr flypziy f10kwr27 fquw1qa fftr39l f13lathq f15hsm81 f2ss68y ffb60jq f8nuap2 f13nk4fk f7jacry fq08z5q fd9af6s fr74w9q fcl9uv6 f13sm7pj f1u6qqly f16wpxbl faim3u9 f6cs3qo fa2w2z3 fd39nx6 f10gn8j9 frcqmxy f1w9ws4k f1ddxkqj fd10euv fvuz61 f1nbc6gw f1ja1rz f1ymf5kz f1xki53d f8ntl2k f8nx4az f1y6etj3 f1b2y2l2 f1qb14jr fgrnktu f1hklkjn f1ph6szq febf4el f10l8nb2 f1vg27j9 f9lbf8a fuvyqc0 f12hejqu f17plyqr f9fvb40 f1l75seh f12ddx6f f1dmo3k1 f1ng9t6j f179h0yr f13o2m99 faezm8j f1uhvsfx fumbdvh fvcodx4 f1nhljyx fogqa44 f14fhkrx f1h272qk f1ywigw8 fzvs3e4 f1rvyk3c f5fplu3 f1l4y2qi f4yr49c fxgblah faww4f1 f1oqrsiv f1nn8nf5 f1wss724 f2ub9nf fpr7uzl f86vlxv f7ay0zw f1j33hpw fp3omr5 fpqnlqw f1y5pldk f16ozm6t f83zfrz f1ygr8g5 f1bt2lqj f1dfpw40 f1sapace f1eq4dpx fim7mkj fdc55jo f16aewt4 frche94 f1pn7o2n fg127dc fanjz1e f6h47bw ffd45wr f1j14d18"><span id="content-1783419651681" class="fui-Primitive ___11tzqds f1oy3dpc f89hs3r fqtknz5 fyvcxda"></span></span></span>Please note that GenScript does not provide sponsorship for work visas for this position. <strong>Applicants must have the legal right to work in the UK</strong> for at least three years and must reside in or within a reasonable commuting distance from Oxford.</li> </ul> <div data-page-id="RmuKdXH1Eo3K4ax6i8juCz9Ks6f" data-lark-html-role="root" data-docx-has-block-data="false"> <p><strong>What We Offer</strong></p> <ul> <li>A competitive base salary and a performance‑based target bonus, linked to individual achievements.</li> <li>25 days of annual leave, plus all UK&nbsp; bank holidays.</li> <li>Complimentary warm lunch on onsite working days to keep you fueled.</li> <li>Hybrid working setup: 4 days in the office and 1 day working from home for added flexibility.</li> <li>Pension, access to professional well-being support and consultant, and quarterly team‑building activities and international working environment.</li> <li>Free parking available on the premises.</li> </ul> </div> <p><strong>Interview Process</strong></p> <ol> <li>Online introductory call with our recruiter.</li> <li>Online interview with hiring managers.</li> <li>Final online/onsite interview with the hiring managers and main stakeholders.</li> </ol> <p><em>The selection process may include a reference check.</em></p> <p>#LI-AH1</p> <p>#GS</p><div class="content-conclusion"><p style="margin: 0px 0px 15px; padding: 0px; border: 0px; font-style: normal; font-weight: 400; font-size: 14px; line-height: inherit; font-family: 'Untitled Sans', sans-serif; color: rgb(34, 34, 34); letter-spacing: normal; text-align: start; word-spacing: 0px; white-space: normal;"><strong><span style="font-size: 10pt; color: rgb(45, 45, 45); font-family: helvetica, arial, sans-serif;">Benefits:</span></strong></p> <p style="margin: 0px 0px 15px; padding: 0px; border: 0px; font-style: normal; font-weight: 400; font-size: 14px; line-height: inherit; font-family: 'Untitled Sans', sans-serif; color: rgb(34, 34, 34); letter-spacing: normal; text-align: start; word-spacing: 0px; white-space: normal;"><span style="font-size: 10pt; color: rgb(45, 45, 45); font-family: helvetica, arial, sans-serif;"><span data-teams="true">Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&amp;D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.</span></span></p> <p style="margin: 0px 0px 15px; padding: 0px; border: 0px; font-style: normal; font-weight: 400; font-size: 14px; line-height: inherit; font-family: 'Untitled Sans', sans-serif; color: rgb(34, 34, 34); letter-spacing: normal; text-align: start; word-spacing: 0px; white-space: normal;"><span style="font-size: 10pt; color: rgb(45, 45, 45); font-family: helvetica, arial, sans-serif;">GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.</span></p> <p style="margin: 0px; padding: 0px; border: 0px; font-style: normal; font-weight: 400; font-size: 14px; line-height: inherit; font-family: 'Untitled Sans', sans-serif; color: rgb(34, 34, 34); letter-spacing: normal; text-align: start; word-spacing: 0px; white-space: normal;"><span style="font-size: 10pt; color: rgb(45, 45, 45); font-family: helvetica, arial, sans-serif;">GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.</span></p> <p style="margin: 0px; padding: 0px; border: 0px; font-style: normal; font-weight: 400; font-size: 14px; line-height: inherit; font-family: 'Untitled Sans', sans-serif; color: rgb(34, 34, 34); letter-spacing: normal; text-align: start; word-spacing: 0px; white-space: normal;">&nbsp;</p> <p style="margin: 0px; padding: 0px; border: 0px; font-style: normal; font-weight: 400; font-size: 14px; line-height: inherit; font-family: 'Untitled Sans', sans-serif; color: rgb(34, 34, 34); letter-spacing: normal; text-align: start; word-spacing: 0px; white-space: normal;"><span style="font-size: 10pt; color: rgb(45, 45, 45); font-family: helvetica, arial, sans-serif;"><span data-olk-copy-source="MessageBody">Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.&nbsp;</span></span></p></div>