Personal Assistant - NYC at Kirin
About the Role
We are looking for a reliable, organized Personal Assistant in New York City to help a couple based in the West Village with day-to-day logistics, errands, scheduling, and personal coordination. The couple works from home most days, and this role is needed a few days per week rather than full time.
There are no children in the household; this is a practical support role for someone who is detail-oriented, responsive, discreet, and comfortable handling a mix of in-person errands and light administrative coordination.
You should be comfortable working around a private household, coordinating with both people clearly, and keeping small tasks from becoming distractions. The right person has good judgment, protects privacy, follows through without needing constant reminders, and can keep a running list of open items moving.
Responsibilities
Help a couple with personal scheduling, reminders, appointments, reservations, and follow-ups
Run errands and coordinate local logistics around the West Village and greater New York City a few days per week
Help with purchases, returns, deliveries, household supplies, and simple personal admin
Coordinate with building staff, vendors, service providers, cleaners, repair people, and external contacts
Track open tasks, confirm details, and make sure loose ends are closed
Prepare simple notes, lists, summaries, and updates when needed
Handle personal information, home access, and scheduling details with discretion and care
Requirements
Based in or near New York City and able to handle regular in-person tasks in the West Village
Available a few days per week for errands, household coordination, and light admin support
Comfortable supporting a couple who works from home most days
Highly organized, responsive, punctual, and consistent with follow-through
Good written communication and clear, concise updates
Strong judgment, discretion, and respect for privacy
Comfortable using common tools like email, calendar, messaging apps, spreadsheets, and task lists
Helpful but not required
Experience as a personal assistant, household assistant, family assistant, executive assistant, operations assistant, or similar support role
Familiarity with West Village or downtown Manhattan errands, vendors, transportation, and service providers
Comfort helping with light household operations, travel coordination, or event logistics