Student Financial Specialist at Aviation Institute of Maintenance

<div class="content-intro"><p><strong>Training Tomorrow's Technicians to Become Skilled, Employable and Essential. </strong></p> <p><strong>About Us  - Big Changes, Better Benefits - Join us today!&nbsp;&nbsp;</strong></p> <p>The<strong>&nbsp;Aviation Institute of Maintenance (AIM)</strong>,&nbsp;established&nbsp;in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe &amp; Powerplant (A&amp;P) schools across the country. Each year, AIM proudly contributes to the graduation of&nbsp;nearly one&nbsp;in four certified&nbsp;aircraft&nbsp;technicians in America.</p> <p>At AIM, you'll become part of a dynamic team of educators and leaders, all united by a shared commitment to delivering top-notch training and ensuring student success. We are passionate about equipping the next generation of aircraft technicians with the skills and knowledge needed to excel in the aviation industry. If you are eager to make a meaningful impact and help shape the future of aviation maintenance, AIM offers a rewarding environment where your contributions will truly matter.</p></div><div id="isPasted"> <div id="isPasted"> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Location: 400 E Airport Freeway, Irving, TX 75062</span></h4> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Compensation: <strong>Up to $30.00 per hour,</strong>&nbsp;based on experience, qualifications, and other relevant factors</span></h4> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Position Purpose</span></h4> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">This <strong>Bursar</strong>&nbsp;position is essential for overseeing the management and allocation of federal funds, alternative funding options, and third-party billing and payments. The Financial Aid Specialist ensures the timely processing and return of Title IV refunds while verifying that all students meet their tuition obligations efficiently.&nbsp;</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Key Duties</strong></span></p> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Administer the disbursement of federal funds and alternative funding options, ensuring compliance with regulations and institutional policies.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Oversee third-party billing processes and payments, coordinating with various stakeholders to ensure accurate and timely financial transactions.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Manage the timely processing and return of Title IV refunds, while monitoring student accounts to confirm that tuition obligations are met promptly.</span></li> </ul> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">This position is responsible for aligning financial operations with organizational goals to ensure efficient billing and payment processes, thereby enhancing the institution's overall fiscal health and supporting its growth.&nbsp;</span></p> </div> <div> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Job Responsibilities   &nbsp;&nbsp;</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Perform and track all third-party billing, including WIA, TA, and Vocational Rehabilitation, ensuring accurate and timely processing of student accounts.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Manage and document the closeout process for student accounts related to drops and graduates, preparing reports for accrediting agencies and ensuring compliance with US Department of Education regulations.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Regularly review student accounts and ledgers to ensure sufficient funding for tuition and related charges, monitoring Title IV credit balances and identifying appropriate refund or repayment options.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Meet with students to discuss payment schedules, establish arrangements, and track all cash payments to maintain accurate records.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">In coordination with the Financial Aid Department, process and record student refunds within 30 days of the drop date, ensuring all exit paperwork is completed, including the Bursar Exit Letter and Refund Exit Form.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Document all relevant transactions and communications in&nbsp;CampusNexus, including ESI notes, alternative loan applications, and TA forms, to maintain comprehensive student records.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Prepare and submit weekly deposits and monthly submissions of authorized accounts payable to accounting for processing.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Receive and upload signed Student Portal Agreements and maintain inventory supplies for the office as authorized by the Supervisor.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Attend monthly Census Meetings and Bursar training sessions and engage in ongoing professional development through conferences and seminars.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Participate in the onboarding and mentoring of new employees, fostering a positive work culture that supports institutional goals and enhances student experiences.</span></li> </ul> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Required Qualifications  &nbsp;&nbsp;</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">High School Diploma or GED,&nbsp;or equitable on-the-job experience.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Minimum two (2)&nbsp;years&nbsp;financial or accounting experience, preferably in an academic&nbsp;environment.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong math and accounting skills.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ability to work in a fast-paced, performance-driven, compliance-oriented environment.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Detail-oriented, analytical, highly organized, and have the ability to multi-task and work well&nbsp;under pressure.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Demonstrate a high level of integrity, discretion, strong work ethic, and professionalism</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Persuasive and effective verbal and written communication skills, with a strong focus on customer service.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Must be able to work independently and as collaborative team member and have exceptional interpersonal skills.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Excellent computer skills are required with proficiency in MS Office applications including, but not limited to, Word, Excel, Outlook, SharePoint, and Teams.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ability and wiliness to work outside of regular work shifts, including evenings and/or weekends as necessary or as requested by Supervisor.</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ability and willingness to travel locally or overnight occasionally for business</span></li> </ul> </div> <div> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Preferred Qualifications  &nbsp;&nbsp;</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Bachelor’s degree in business, Accounting, or relevant field</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">CampusNexus experience &nbsp;</span></li> </ul> </div> <div> <h4>&nbsp;</h4> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong data-start="304" data-end="322">Work Schedule:</strong></span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Monday–Thursday: 9:00 AM – 6:00 PM or 10:00 AM – 7:00 PM</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Friday: 8:00 AM – 5:00 PM</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Occasional Saturday shifts: 9:00 AM – 1:00 PM (every other week)</span></li> </ul> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">What We Offer</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>401(k) and Matching:</strong> Secure your future with our competitive retirement savings plan.   </span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Comprehensive Health Coverage:</strong> Enjoy Health, Dental, and Vision insurance to keep you and your family healthy.   </span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Life Insurance:</strong> Peace of mind with life insurance options.   </span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Parental Leave:</strong> Support for new parents during important life transitions.   </span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Paid Time Off: </strong>Recharge with paid time off to promote work-life balance.   </span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Employee Assistance Program:</strong> Access to resources for personal and professional support.   </span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Tuition Reimbursement:</strong> Invest in your future with financial support for further education.       &nbsp;&nbsp;</span></li> </ul> </div> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">We are committed to providing a rewarding compensation package that supports both your professional growth and personal well-being.</span></p> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;" data-ccp-props="{&quot;335559738&quot;:240,&quot;335559739&quot;:240}">#LI-Onsite</span></h4> </div><div class="content-conclusion"><p><em data-stringify-type="italic"><strong>AIM</strong> is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.</em></p></div>