Executive Assistant at Emigrant Bank

<p><strong>Position:&nbsp;</strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Executive Assistant</p> <p><strong>Department:</strong> &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Emigrant Fine Art Finance</p> <p><strong>Reports To:</strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;President&nbsp;</p> <p><strong>Employment Status:</strong>&nbsp; &nbsp; &nbsp;Full-Time, In Office</p> <p><strong>Office Location:</strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 22 Vanderbilt, New York, NY</p> <p><strong>&nbsp;</strong></p> <p><strong>Job Summary</strong></p> <p>The Executive Assistant ensures the smooth day to day operations of Fine Art Finance. This position reports directly to the President and supports the entire division.</p> <p><strong>Essential Responsibilities and Duties:</strong></p> <ul> <li>Manage all communications for the President, including telephone, email, mail and fax.</li> <li>Manage office correspondence, filings and all office systems.</li> <li>Support business development activities, including&nbsp;marketing materials, events, appointments and mailings.</li> <li>Proof and edit written materials and coordinate public relations activities.</li> <li>Handle invoices, expense processing and bookkeeping.</li> <li>Responsible for account reconciliation and budget preparation.</li> <li>Prepare and document bank procedures and policies, including security, compliance, safety and privacy statement.</li> <li>Make all travel arrangements and schedule meetings for President.</li> </ul> <p><strong>General Responsibilities:</strong></p> <ul> <li>Comply with all safety policies, practices and procedures. &nbsp;Report all unsafe activities to supervisor and/or Human Resources.</li> <li>Participate in proactive team efforts to achieve departmental and company goals.</li> <li>Perform other duties as assigned.</li> <li>Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.</li> <li>Handle multiple tasks simultaneously.</li> </ul> <p><strong>Qualifications:&nbsp;</strong></p> <ul> <li>Bachelor’s degree from four year college or university.</li> <li>One to two years related experience and/or training; or equivalent combination and experience.</li> <li>Previous experience in finance, financial analysis and/or academic background in these areas highly preferred</li> <li>Proficiency with Word, Excel, and PowerPoint.</li> <li>Excellent oral and written communication skills</li> <li>Detail-oriented with strong organizational and time-management skills</li> <li>Ability to multi-task and manage numerous projects at once</li> </ul> <p><strong>Additional Requirements:</strong></p> <ul> <li>Able to hear, understand and respond appropriately to others in person or with other communication devices.</li> <li>Able to read and observe surroundings.</li> <li>Able to physically perform duties at the speed, mobility and force necessary.</li> <li>Able to manage emotional and mental state while performing various job duties.</li> <li>Able to verbally communicate in English, thoughts and questions at a reasonable level of articulation.</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="title">New York pay range</div><div class="pay-range"><span>$75,000</span><span class="divider">&mdash;</span><span>$100,000 USD</span></div></div></div>