Property Assistant at Lincoln Property Company
Greenwich, CTFull-timeProperty ManagementPosted about 1 month ago
Apply with PipelineAbout the Role
<p><span data-contrast="auto">Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<p><strong><span data-contrast="auto">Responsibilities:</span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li><span data-contrast="auto">Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Update and maintain property contact lists and emergency information for property</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Coordinate, schedule, and assist with deliveries to and from the dock area</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Promote and foster positive relationships with tenants, owners, and staff</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Create, submit, distribute, and track vendor contracts</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Maintain Property files (electronically as well as hard copies on-site)</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Conduct property inspections and reports to ensure quality assurance and efficient customer service</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Assist in reviewing and compiling monthly and quarterly reports for client and property management team</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Coordinate and assist with meetings/special events held at the property as requested.</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Assist in keeping the Client’s Policies and Procedures updated and current</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Order office and kitchen supplies as needed</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Handle other duties as assigned</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Desired Competency, Experience and Skills:</span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p>
<ul>
<li><span data-contrast="auto">Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Real Estate experience a strong plus</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Familiarity with commercial real estate documents and the work order process</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Strong interpersonal skills; ability to maintain professionalism in a sensitive environment</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Excellent verbal/written communications skills</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Strong organizational skills; detail oriented</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
<li><span data-contrast="auto">Proven record of providing excellent internal and external customer service</span><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></li>
</ul>
<p><span data-ccp-props="{"134233117":true,"134233118":true}">This position is <strong>100% in-office</strong>. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.</span></p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range</div><div class="pay-range"><span>$32</span><span class="divider">—</span><span>$32 USD</span></div></div></div><div class="content-conclusion"><p><strong>About Lincoln Property Company</strong></p>
<p><a href="http://www.lpc.com">Lincoln Property Company</a> (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: <a href="http://www.lpc.com">www.lpc.com</a>.</p>
<p><strong>All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.</strong></p>
<p>By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.</p>
<p> </p>
<p><strong>Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.</strong></p></div>
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