Project Manager at Omnicom Health

<p><strong><span data-contrast="auto">Title</span></strong><span data-contrast="auto">: Project Manager</span><span data-ccp-props="{}">&nbsp;</span></p> <p><strong><span data-contrast="auto">Company/Location</span></strong><span data-contrast="auto">: Biolumina / New York, NY</span><span data-ccp-props="{}">&nbsp;</span></p> <p><strong><span data-contrast="auto">Department/Discipline</span></strong><span data-contrast="auto">: Project Management</span><span data-ccp-props="{}">&nbsp;</span></p> <p><span data-contrast="auto"> </span><strong><span data-contrast="auto">Description</span></strong><span data-ccp-props="{}">&nbsp;</span></p> <p><span data-contrast="auto">The Project Manager is responsible for coordination efforts across one or more agency brands. He/she organizes monitors and routes all jobs through the agency for their account.  The Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP).  Handles aspects of regulatory submissions, financial tracking and is responsible for training Project Coordinators and Sr. Project Coordinators.</span><span data-ccp-props="{}">&nbsp;</span></p> <p><span data-contrast="auto"> </span><strong><span data-contrast="auto">Primary Job Responsibilities</span></strong><span data-ccp-props="{}">&nbsp;</span></p> <p><span data-contrast="auto"> </span> <span data-contrast="auto">Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:</span><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Open job number and job site on blink when requested from account services</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Prepare and maintain job jacket to reflect accurate job history</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Setup and attend all start-up meetings</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Develop timelines with input from relevant departments</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director </span><strong><em><span data-contrast="auto">prior </span></em></strong><span data-contrast="auto">to pre-mechanical meetings</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Schedule and attend pre-mechanical meetings for every print job.  Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Route jobs through all relevant departments and secure signatures at all stages of the job</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="10" data-aria-level="1"><span data-contrast="auto">Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="11" data-aria-level="1"><span data-contrast="auto">If procedures are not followed, alert the Director of Project Management</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="12" data-aria-level="1"><span data-contrast="auto">Demonstrate proficient use of EAS for timesheets and financials</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="13" data-aria-level="1"><span data-contrast="auto">Create and input estimates, PO’s and TO’s</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="14" data-aria-level="1"><span data-contrast="auto">Review weekly estimate vs. actuals report</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="15" data-aria-level="1"><span data-contrast="auto">Submit accurate timesheets on a daily basis</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="16" data-aria-level="1"><span data-contrast="auto">Demonstrate proficient use of blink</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="17" data-aria-level="1"><span data-contrast="auto">Prepare and submit jobs for regulatory review</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="18" data-aria-level="1"><span data-contrast="auto">Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="19" data-aria-level="1"><span data-contrast="auto">Coordinate and run weekly status meetings</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="20" data-aria-level="1"><span data-contrast="auto">Attend client status meeting and develop/distribute client status report to Account Services</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="21" data-aria-level="1"><span data-contrast="auto">Attend client calls and create client contact report (CCR) and send to Account Services</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="22" data-aria-level="1"><span data-contrast="auto">Monitor jobs and alert team to possible delays/issues, assure open communication among team members</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="23" data-aria-level="1"><span data-contrast="auto">Maintain organized email archives</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="24" data-aria-level="1"><span data-contrast="auto">Develop knowledge of Client's process/procedures and the people involved--and interact appropriate</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="25" data-aria-level="1"><span data-contrast="auto">Assist peers when workload permits</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-aria-posinset="26" data-aria-level="1"><span data-contrast="auto">Perform other job-related tasks as assigned by the Director of Project Management</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <p><span data-contrast="auto"> </span> <strong><span data-contrast="auto">Additional Responsibilities</span></strong><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Communicate effectively and professionally</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Demonstrate ability to set priorities while handling multiple projects</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Remain calm despite high pressure situations</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Project a professional, positive attitude toward peers and clients</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Foster a positive team atmosphere and establish credibility</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Help develop ideas to make the project management department and the agency run more efficiently</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Train new Project Coordinators and Sr. Project Coordinators on agency and departmental process</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Uphold the Company Values in all decisions and interactions</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-aria-posinset="10" data-aria-level="1"><span data-contrast="auto">In person client travel is required</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <p><strong><span data-contrast="auto">Qualifications</span></strong><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">College degree</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Minimum of 3 years traffic/coordination advertising experience</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Minimum of 1-year supervisory experience</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Excellent written and oral communication skills</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Detail oriented</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Ability to handle multiple projects and deadlines</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Positive/helpful attitude</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <p><span data-contrast="auto"> </span> <strong><span data-contrast="auto">Biolumina’s Values</span></strong><span data-ccp-props="{}">&nbsp;</span></p> <p><span data-contrast="auto"> </span> <span data-contrast="auto">Open Mind</span><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Be respectful of others’ ideas, opinions, and diverse backgrounds</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Be flexible and adaptive to new ways of doing things</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <p><span data-contrast="auto">Brave Heart</span><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Speak your mind…and your heart</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Courageously step forward to try something new and help others to do the same</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Be brave enough to defend your opinions—and brave enough to change them</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <p><span data-contrast="auto">Ready Hands</span><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Be proactive and push things forward</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Reach out to offer help and raise your hand to ask for help</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Go out of your way to show gratitude</span><span data-ccp-props="{}">&nbsp;</span></li> </ul> <p><span data-contrast="auto">The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.</span><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">SALARY RANGE: $70,000 - $85,000</span></li> </ul><div class="content-conclusion"><p><span data-teams="true"><em>Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our&nbsp;</em><a id="menur1etf" class="fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn" href="https://omnicomhealthgroup.com/privacy-notice" target="_blank"><em>Recruitment Privacy Notice</em></a><em>.</em></span></p></div>