Administrative Assistant at JRM Construction Management
New York, NYFull-timeMission Critical - Mission CriticalPosted about 1 month ago
Apply with PipelineAbout the Role
<div class="content-intro"><p style="text-align: justify; line-height: 1.5;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;"><u><strong>Company Overview</strong></u></span></p>
<p style="line-height: 1.5;"><span style="font-size: 10pt;">JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.</span></p></div><p> </p>
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<p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><u>Job Summary</u></strong></span></p>
<p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">The Administrative Assistant will provide administrative support to (3) Business Unit Leads. In addition to general administrative responsibilities, this individual will take part in various ad hoc tasks and projects included below.</span></p>
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<p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><u>Primary Responsibilities</u></strong></span></p>
<ul>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Provide direct administrative support, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Provide extensive calendar management utilizing Outlook for client calls, meetings, events, and personal appointments.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including executive & client meetings, external visitors, and candidate visits/interviews.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Communicate with subcontractors, vendors, and clients as needed.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Assist in the maintenance of departmental workload reports and identify estimating candidates for new projects.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Prepare materials for onsite and offsite meetings.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Proofread and check necessary documents for accuracy, completeness, and compliance with company standards.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Coordinate, prepare, and reconcile expenses via Concur.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Handle details, access to information and conversations of a highly sensitive nature in strict confidence.</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Assist on ad-hoc assignments as needed.</span></li>
</ul>
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<p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><u>Qualifications</u></strong></span></p>
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<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Experience in an administrative support role in a fast-paced office setting is ideal</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Excellent organization and attention to detail skills</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong written and verbal communication skills</span></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Adaptability in a fast-paced and ever-changing environment</span></li>
</ul>
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<p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong><u>Computer Systems</u></strong></span></p>
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<li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Microsoft Office (Word, PowerPoint, Excel, and Outlook), Adobe Acrobat, and Concur (preferred but not required)</span></li>
</ul>
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<p><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;"> <strong><u>Salary Information</u></strong></span></p>
<ul>
<li style="font-size: 10pt; font-family: arial, helvetica, sans-serif;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">To the extent this position is performed in New York City, the annual salary range for this role is $70,000 - $90,000.</span></li>
</ul>
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<p><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">#LI-OnSite</span></p>
<p> </p><div class="content-conclusion"><p><span style="font-size: 10pt;"><em><span style="font-family: arial, helvetica, sans-serif;">All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. </span></em></span></p>
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<p><span style="font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif;"><em>The salary range listed in job postings reflects the Company’s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.<br></em></span></span></p>
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<p><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;"><em>For more information on how JRM Construction Management collects and uses your personal information, reference our <a href="https://www.jrmcm.com/privacy-policy/">Privacy Policy</a>.</em></span></p></div>
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