Human Resources Coordinator at Christ Fellowship

<p><strong>JOB SUMMARY:</strong></p> <p>The <strong>Human Resources Coordinator</strong> at Christ Fellowship Church plays a vital support role for the HR team, serving as the primary operational hub for daily administrative functions, logistics, and special projects across 450+ staff members and multiple campus locations. This position combines employee lifecycle support, hospitality, financial tracking, compliance, and specialized ministerial workflows into a single cross-functional support role.</p> <p><strong>JOB DUTIES:</strong></p> <p><strong>Employee Lifecycle, Onboarding &amp; Intern Programs</strong></p> <ul> <li><strong>Onboarding &amp; Offboarding:</strong> Prepares environments, orders supplies, and manages setup and scheduling for New Hire Orientations, Staff Essentials, and New Staff Experiences; facilitates administrative tasks for employee exit processes.</li> <li><strong>Performance &amp; Milestones:</strong> Administration and scheduling of 90-day reviews and Years of Service (YOS) check-ins.</li> <li><strong>Interns &amp; Residents:</strong> Coordinates recruitment and onboarding logistics for Summer Interns, College Interns, and Residents; setup and tracking of quarterly reviews within the 15Five platform.</li> <li><strong>Compliance &amp; Screening: </strong>Conducts background check re-runs for staff whose screenings are approaching expiration and ensures required labor law posters are up to date across all campus locations.</li> <li><strong>Communications:</strong> Assists with the distribution of all-staff emails, New Hire and Transition announcements, and manages the general HR email and calendar.</li> </ul> <p><strong>Departmental Hospitality &amp; Operations</strong></p> <ul> <li><strong>Hospitality:</strong> Oversees “unreasonable hospitality” for HR events, Recruit Events, and staff trainings, including setting up rooms, ordering catering, creating welcoming environments, and managing cleanup.&nbsp;&nbsp;</li> <li><strong>Volunteer &amp; HR Supplies Management:</strong> Recruits, supports, and schedules HR volunteers; orders general office supplies, and maintains supply closet organization.&nbsp;&nbsp;</li> <li><strong>General Administrative Support:</strong> Responds to routine requests for information, handles confidential and non-routine information with discretion, explains organizational policies as needed, and assists the HR team with special projects.</li> </ul> <p><strong>Financial, Budget &amp; Expense Administration</strong></p> <ul> <li><strong>SME:</strong> Serves as the departmental Subject Matter Expert (SME) for planning and tracking the annual HR budget and processing all departmental product requests</li> <li><strong>Reconciliations &amp; Audits: </strong>Processes invoices and reconciles monthly expense reports using Concur and Anybill software; performs data administration and routine audits in Prophix.</li> <li><strong>Reimbursements:</strong> Processes reimbursement requests for candidate travel and staff relocations.</li> </ul> <p><strong>Ministry Support &amp; CFSEU Staff Benefits</strong></p> <ul> <li><strong>Ministerial Administration</strong>: Assists with the administrative processing for pastoral and ministerial licensing, housing allowances, and pastor tax forms.&nbsp;&nbsp;</li> <li><strong>CFSEU Support:</strong> Facilitates staff benefits administration for CFSEU.</li> <li><strong>Staff Recognition:</strong> Assists with staff recognition initiatives, including Years of Service Awards.</li> </ul> <p><strong>Workspaces &amp; Access Control:&nbsp;</strong></p> <ul> <li><strong>Workspace Management:</strong> Facilitates Gardens staff office moves, all-staff furniture ordering, and manages workspace transition details.&nbsp;&nbsp;</li> <li><strong>Access Control &amp; Room Reservation Logistics:</strong> Assists with staff access ID badges, phone and key fob distribution; handles room bookings and space reservations for HR.&nbsp;</li> </ul> <p><strong>Safety, Compliance &amp; Staff Training Facilitation</strong></p> <ul> <li><strong>Certifications: </strong>Audits, schedules, and tracks biannual (spring and fall) CPR and Crowd Management certification sessions.&nbsp;&nbsp;</li> <li><strong>Risk Management:</strong> Coordinates scheduling and tracking for specialized Risk Management safety trainings, including forklift and aerial lift operations.&nbsp;&nbsp;</li> <li><strong>Development Events: </strong>Assists with the scheduling and logistics for staff Lunch &amp; Learns and other staff training sessions as required.</li> </ul> <p><strong>EDUCATION:</strong></p> <p>Associate's Degree; Bachelor’s degree in Human Resources, Business Administration or related field preferred.</p> <p><strong>RELEVANT WORK EXPERIENCE:</strong></p> <p>1-3 years of relevant administrative or HR operational support experience.</p> <p><strong>REQUIRED SKILLS &amp; ABILITIES:</strong></p> <ul> <li>Proficiency in Google Workspace</li> <li>Hands-on experience with financial and expense tools</li> <li>High level of integrity and capability to handle confidential employee information responsibly</li> <li>Excellent organizational skills, detail oriented and multi-tasking capability</li> <li>Strong interpersonal and hospitality skills to host events and assist staff members effectively</li> </ul> <p><strong>JOB SPECS:</strong>&nbsp;</p> <p>Classification: Full-Time, Hourly, Non-Exempt&nbsp;</p> <p>Reporting to: Human Resources Director</p>