Executive Assistant at Optima Dermatology

<p>Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.</p> <p><strong>Position Details:</strong></p> <p>We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.</p> <p><strong>Key Responsibilities:</strong></p> <ul> <li>Manage complex calendars and scheduling across five-member executive team</li> <li>Coordinate, prepare, and organize leadership retreats</li> <li>Make travel and accommodation arrangements</li> <li>Manage expense and receipt classification for the executive team in Ramp</li> <li>Assist with coordination and tracking of company events</li> <li>Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development</li> <li>Input, maintenance, and reporting of contacts/records in the company’s CRM</li> <li>Act as an office manager by keeping up with office supply inventory</li> <li>Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable</li> <li>Triage and respond to miscellaneous requests from key stakeholders</li> </ul> <p><strong>Qualifications:</strong></p> <ul> <li>3+ years as an Executive Assistant</li> <li>Technologically savvy</li> <li>Experience with Project Management systems, CRM (Salesforce), Asana, and other applications</li> <li>Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)</li> <li>Excellent, highly professional written and verbal communication skills</li> <li>Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders</li> <li>Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision</li> <li>Must be able to complete tasks with accuracy and attention to detail</li> <li>Ability to effectively present information to senior management</li> <li>Discretion and confidentiality</li> </ul> <p>This role is based in Portsmouth, NH. Hybrid with majority in-office presence.</p>