Commercial WIP Manager at Ogilvy Health

<div class="content-intro"><p><strong>About Ogilvy &nbsp;</strong></p> <p>Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently <a href="https://www.ogilvy.com/ideas/ogilvy-tops-warc-effective-100-creative-100-rankings-third-straight-year" target="_blank">ranks</a> as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit <a href="http://www.ogilvy.com/" target="_blank">Ogilvy.com</a>, and follow us on <a href="https://urldefense.com/v3/__https:/www.linkedin.com/company/ogilvy/__;!!FMox2LFwyA!4Z5sYRsQCsdV4dIxzo5cqM97oclKST23C6w0s209mLcXxT5_tuCL0fM31Se_7mxpVA$" target="_blank">LinkedIn</a>, <a href="https://urldefense.com/v3/__https:/twitter.com/ogilvy__;!!FMox2LFwyA!4Z5sYRsQCsdV4dIxzo5cqM97oclKST23C6w0s209mLcXxT5_tuCL0fM31SccaJbNMQ$" target="_blank">X</a>,<a href="https://urldefense.com/v3/__https:/www.instagram.com/ogilvy/__;!!FMox2LFwyA!4Z5sYRsQCsdV4dIxzo5cqM97oclKST23C6w0s209mLcXxT5_tuCL0fM31SfRZhifmA$" target="_blank"> Instagram</a>, and<a href="https://urldefense.com/v3/__https:/www.facebook.com/ogilvy/__;!!FMox2LFwyA!4Z5sYRsQCsdV4dIxzo5cqM97oclKST23C6w0s209mLcXxT5_tuCL0fM31ScfS6rLGg$" target="_blank"> Facebook.</a></p> <p>&nbsp;</p> <p><strong>About WPP</strong></p> <p>WPP is the trusted growth partner for the world’s leading brands. We unite&nbsp;cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel&nbsp;in a single company –&nbsp;powered by exceptional talent and our agentic marketing platform, WPP Open,&nbsp;to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit&nbsp;<u><a href="http://wpp.com/" data-outlook-id="7f087527-f491-4cb6-a79d-3b4a67d1ec89">WPP.com</a></u>.</p></div><div class="page"> <div class="layoutArea"> <div class="column"> <p><strong>Department: </strong>Commercial Finance<span class="Apple-converted-space">&nbsp;</span></p> <p><strong>Location: </strong>London<span class="Apple-converted-space">&nbsp;</span></p> <p><strong>Contract type:</strong> Fixed-Term (12 months)<span class="Apple-converted-space">&nbsp;</span></p> <p><strong>Full Time/Part time: </strong>Full Time<span class="Apple-converted-space">&nbsp;</span></p> <p><strong>Reporting into: </strong>Commercial WIP Manager Lead<span class="Apple-converted-space">&nbsp;</span></p> <p>&nbsp;</p> <p><strong>The Role:<span class="Apple-converted-space">&nbsp;</span></strong></p> <p>This role is responsible for the billing and WIP management on a portfolio of clients. They are the gatekeeper of the jobs. Reporting into the Commercial WIP Manager Lead.<span class="Apple-converted-space">&nbsp;</span></p> <p>You will be responsible for all job opening and closing and ensuring that best practice is applied to job management throughout the life cycle of the job.<span class="Apple-converted-space">&nbsp;</span></p> <p>You will be part of a dynamic team which is striving to ensure best commercial practice is at the heart of all agency business transactions.<span class="Apple-converted-space">&nbsp;</span></p> <p>You will have a close working relationship with both Commercial Managers (CM), the other Commercial WIP Managers and the agency client team.<span class="Apple-converted-space">&nbsp;</span></p> <p>&nbsp;</p> <p><strong>Key Responsibilities:<span class="Apple-converted-space">&nbsp;</span></strong></p> <p><span style="text-decoration: underline;">Job Management<span class="Apple-converted-space">&nbsp;</span></span></p> <p>· Ensuring adherence to the job opening process<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring timely management and follow up on jobs with client teams<span class="Apple-converted-space">&nbsp;</span></p> <p>· Explaining to client team how the job processes work on a client and why<span class="Apple-converted-space">&nbsp;</span></p> <p>· Regular meeting with client teams to review open jobs<span class="Apple-converted-space">&nbsp;</span></p> <p>· Working with CM to ensure best use of Workday for each client’s specific needs<span class="Apple-converted-space">&nbsp;</span></p> <p>· Billing to client on a timely basis, ensuring invoices are in line with client processes and internal processes<span class="Apple-converted-space">&nbsp;</span></p> <p>· Keeping a log of Credit Notes and obtaining relevant sign off<span class="Apple-converted-space">&nbsp;</span></p> <p>· Advising CM if client teams are not following internal processes or not making themselves available for WIP reviews<span class="Apple-converted-space">&nbsp;</span></p> <p>· Preparing reports on time value on jobs vs. fee invoiced for CM to review<span class="Apple-converted-space">&nbsp;</span></p> <p>· Reviewing open PO’s and advising teams to close where appropriate<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring jobs are closed down correctly when necessary<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring Project Manager has signed off on each closed job and reviewed the profitability<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring job setup follows the Commercial Control guidelines and the necessary documentation is attached to it<span class="Apple-converted-space">&nbsp;</span></p> <p>· Allocation of WIP balances on Workday<span class="Apple-converted-space">&nbsp;</span></p> <p>· Reviewing FX gains/losses on the jobs and taking appropriate action to clear any balances<span class="Apple-converted-space">&nbsp;</span></p> <p><span style="text-decoration: underline;">Client Contracts<span class="Apple-converted-space">&nbsp;</span></span></p> <p>· Carrying out credit checks on new clients<span class="Apple-converted-space">&nbsp;</span></p> <p>· Setting up new clients in Workday<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring Workday Masterdata is correct<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring you understand the VAT rules on each client and that they are adhered to<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring you understand the foreign currency policy on each client and it is being adhered to<span class="Apple-converted-space">&nbsp;</span></p> <p><span style="text-decoration: underline;">NWC Management<span class="Apple-converted-space">&nbsp;</span></span></p> <p>· Liaise with Finance Plus Debtors as appropriate, to assist with resolution of any Debtors issues<span class="Apple-converted-space">&nbsp;</span></p> <p>· Reviewing WIP and pro-actively ensuring any issues are resolved or escalated to avoid NWC provisions<span class="Apple-converted-space">&nbsp;</span></p> <p><span style="text-decoration: underline;">Compliance<span class="Apple-converted-space">&nbsp;</span></span></p> <p>· Ensure compliance with ICFR regulations in relevant areas<span class="Apple-converted-space">&nbsp;</span></p> <p>· Assist in any ICFR or other audits, including client audits<span class="Apple-converted-space">&nbsp;</span></p> <p>· Raising a query if there is an area of compliance which you do not understand or appears to be a duplication<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensuring all internal procedures and policies are adhered to<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ensure Purchase Order policy is adhered to – i.e. no approved PO’s issued after supplier invoice date, highlighting to CM where there is breach of the policy<span class="Apple-converted-space">&nbsp;</span></p> <p><span style="text-decoration: underline;">Other responsibilities<span class="Apple-converted-space">&nbsp;</span></span></p> <p>· Ensuring best practice in use of all systems and help in training on Workday new client team joiners if appropriate<span class="Apple-converted-space">&nbsp;</span></p> <p>· Running ad-hoc reports on Workday for the brand teams<span class="Apple-converted-space">&nbsp;</span></p> <p>· Ad hoc requests from CM<span class="Apple-converted-space">&nbsp;</span></p> <p>&nbsp;</p> <p><strong>Requirements:<span class="Apple-converted-space">&nbsp;</span></strong></p> <p>· Media-experience preferred/experience in service-oriented business with commercial focus.<span class="Apple-converted-space">&nbsp;</span></p> <p>· Proactive and self-motivated, with a desire to identify and improve on processes.<span class="Apple-converted-space">&nbsp;</span></p> <p>· Confident and enthusiastic communicator (written and verbal). Proven stakeholder management.<span class="Apple-converted-space">&nbsp;</span></p> <p>· Familiarity with Billing, WIP and Net Working Capital management.<span class="Apple-converted-space">&nbsp;</span></p> <p>· Excellent organisation and attention to detail. Time management skills essential due to multiple deadlines and priorities.<span class="Apple-converted-space">&nbsp;</span></p> <p>· Excel skills are essential (sumifs, vlookups, etc.)<span class="Apple-converted-space">&nbsp;</span></p> <p>&nbsp;</p> <p><strong>How we help you Thrive:<span class="Apple-converted-space">&nbsp;</span></strong></p> <p>· 25 days annual leave + 1 Volunteer Day <span class="Apple-converted-space">&nbsp;</span></p> <p>· Bupa Healthcare<span class="Apple-converted-space">&nbsp;</span></p> <p>· Enhanced Maternity, Adoption and Shared Parental Leave<span class="Apple-converted-space">&nbsp;</span></p> <p>· We have a Flexible Working Model with core working hours: 10am – 4pm<span class="Apple-converted-space">&nbsp;</span></p> <p>· A 1.5:1 Matching Pension Structure<span class="Apple-converted-space">&nbsp;</span></p> <p>· Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year <span class="Apple-converted-space">&nbsp;</span></p> <p>· Season Ticket Loan and Cycle to Work Scheme<span class="Apple-converted-space">&nbsp;</span></p> <p>· Life Assurance</p> </div> </div> </div><div class="content-conclusion"><p>At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.&nbsp;</p> <p>We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.&nbsp;</p> <p>Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.&nbsp; This is central to our mantra of Borderless Creativity.</p> <p><span data-teams="true">Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</span></p> <p>If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [email protected]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.</p></div>