Administrative Coordinator, Home Health at Bayada

<p>&nbsp;</p> <h1 class="wnfdnti _1ibi0s33y _1ibi0s34u" data-pm-slice="1 1 []">Administrative Coordinator</h1> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Oahu Visits (OAV) | Honolulu, Hawaii</h2> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">BAYADA Home Health Care is seeking a compassionate, organized, and dependable Administrative Coordinator to support our Medicare-certified home health office in Honolulu. This full-time role serves as an important first point of contact for clients, families, clinicians, referral partners, and visitors while helping the office team coordinate services efficiently and professionally.</p> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">The ideal candidate enjoys helping others, communicates with warmth and confidence, and can manage competing priorities in a fast-paced healthcare environment. They will bring strong attention to detail, sound judgment, and a commitment to protecting confidential information.</p> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Responsibilities</h2> <ul class="wnfdntf"> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Answer and triage incoming phone calls, route inquiries appropriately, and provide courteous support to clients, families, clinicians, and referral sources.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Greet visitors and create a welcoming, professional office experience.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Coordinate and maintain schedules for field clinicians and client services, escalating coverage concerns or scheduling changes to the appropriate team member.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Enter, update, and verify client, employee, referral, and scheduling information in company systems and electronic records.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support referral intake and service coordination by communicating timely, accurate information to office and field staff.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Prepare correspondence, reports, meeting materials, and other documents as needed.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Maintain organized paper and electronic files in accordance with company policies, privacy requirements, and applicable healthcare regulations.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Assist with tracking required documentation, authorizations, appointments, and follow-up items.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support payroll, billing, and other office processes by gathering and routing accurate information to the appropriate partners.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Work collaboratively with clinical, client services, recruiting, and leadership team members to support continuity of care and a positive client experience.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Participate in office meetings, training, quality improvement activities, and other team initiatives.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Perform additional administrative duties as assigned.</p> </li> </ul> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Qualifications</h2> <ul class="wnfdntf"> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">High school diploma or equivalent required; additional education in business administration, healthcare administration, or a related field is a plus.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Previous experience in an administrative, customer service, scheduling, medical office, or healthcare setting preferred.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Strong verbal and written communication skills, with the ability to interact respectfully with people from diverse backgrounds.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Excellent organization, prioritization, follow-through, and attention to detail.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Ability to handle confidential and sensitive information with discretion.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Proficiency with Microsoft Office and the ability to learn electronic medical record and scheduling systems.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Ability to work effectively both independently and as part of a collaborative office team.</p> </li> <li class="wnfdnte _1ibi0s33w"> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Commitment to BAYADA’s values of compassion, excellence, and reliability.</p> </li> </ul> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Why join BAYADA?</h2> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">At BAYADA, we believe that everyone deserves a chance to live at home with comfort, independence, and dignity. Our office teams help make that possible by supporting the clinicians, clients, families, and communities we serve every day.</p> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">In this role, you will join a mission-driven organization where your professionalism, care, and reliability make a meaningful difference. You will have the opportunity to grow your healthcare administration experience while contributing to a team dedicated to delivering high-quality home health services.</p> <p>&nbsp;</p> <h3>Why You’ll Love This Opportunity</h3> <ul> <li> <p>Be part of a mission-driven, nonprofit organization</p> </li> <li> <p>Monday through Friday schedule</p> </li> <li> <p>Weekly pay; $19-22/hour</p> </li> <li> <p>Comprehensive benefits including medical, dental, vision, paid time off, paid holidays, 401(k) with company match, direct deposit, employer-paid life insurance, and employee assistance program</p> </li> <li> <p>Career growth and professional development opportunities</p> </li> <li> <p>A collaborative, caring, and values-driven office culture</p> </li> </ul> <p>&nbsp;</p> <h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Equal Opportunity Employer</h2> <p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">BAYADA Home Health Care is an equal opportunity employer and is committed to fostering an inclusive workplace. We consider qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.</p> <p>&nbsp;</p><div class="content-conclusion"><p><strong><span style="color: black;">As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.</span></strong></p> <p>BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in <a href="https://www.bayada.com/50">here</a>.</p> <p>BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. &nbsp;Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.</p></div>