Mission Support Administrator at Core One

<p>THIS POSITION REQUIRES A&nbsp;<strong>CURRENT</strong>&nbsp;<strong>TS/SCI with Polygraph&nbsp;clearances</strong>.<br><br>Core One seeks an experienced Mission Support Administrator to support the US Government in the Northern Virginia area. &nbsp;The candidate will be responsible for coordinating and executing administrative support functions to ensure the orderly and efficient accomplishment of the work of a Government group, office, program or project, or its leadership team<br><br><strong>PRIMARY RESPONSIBILITIES</strong></p> <p>Administrative Workflow Management</p> <ul> <li>Serve as action officer or focal point, taking ownership in providing E2E support to a process or program. This includes follow-up, tracking, monitoring, coordination through multiple levels, and bringing the process/program to completion. Lead the day-to-day administrative activities of a work unit. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion.</li> <li>In collaboration with government POC, interpret and apply established policies and regulations, including application to unique situations or under unique conditions.&nbsp;</li> <li>Oversee, coordinate, and monitor task completion of other contractors.&nbsp;</li> <li>Analyze statistics and develop metrics to evaluate and summarize process or program results.</li> <li>Coordinate process workflow and resolution of issues across multiple work units.&nbsp; Troubleshoot and quality check process or workflow results.&nbsp;&nbsp;&nbsp;</li> <li>Create and deliver status or informational briefings on project, process, function, or business area to various audiences.</li> <li>Gather budget requirements and/or monitor spend plans related to project, function, or business area.&nbsp;</li> <li>Provide back up support in absence of Program/Project Managers.</li> </ul> <p>Administrative Support:</p> <ul> <li>Manage or assist in managing the administrative workflow and day-to day activities of a work unit.</li> <li>Maintain schedule of appointments, monitor email and telephone for a manager or other officers in work unit.</li> <li>Coordinate and/or assist with planning, scheduling, organizing, and executing meetings, conferences and off-sites; may participate in meetings and events, serving as a recorder; may brief or present administrative support related information. With guidance from the Sponsor, represent work unit at meetings and in Agency working groups.&nbsp;</li> <li>Coordinate or assist with office move activities, construction, or renovation projects within work unit.&nbsp; Coordinate the administrative schedule with Sponsor POC.</li> <li>Greet and/or escort all office visitors.</li> </ul> <p>Integrate Support Using IT Applications</p> <ul> <li>Serve as time and attendance recorder and/or administrator. Learn trouble-shooting techniques and procedures for&nbsp;other databases, update websites/SharePoint sites; run reports; perform database clean up tasks.</li> <li>Arrange travel, coordinate itineraries, including passport/visa/cover requirements.</li> <li>Create and submit travel, training and POV vouchers.</li> <li>Order supplies, maintain inventory, issue equipment, provide basic trouble-shooting and arrange for equipment repairs, oversee and account for inventory.&nbsp;</li> <li>Open, sort and distribute incoming mail, newspapers, faxes or other documents. Track and monitor status of incoming and outgoing cable traffic.&nbsp;</li> <li>Pass and receive clearances; prepare visitor requests and access lists as necessary; serve as vault custodian.&nbsp;</li> </ul> <p>Process and Workflow Management</p> <ul> <li>Plan, organize, schedule and/or execute routine or transactional steps in a process, initiate requests for needed reports</li> <li>Prepare, track, and analyze statistics or metrics related to supported process or program.</li> <li>Maintain and update assignment-specific databases or spreadsheets.</li> <li>Prepare and brief status reports.</li> <li>Research, retrieve, and analyze data and information from multiple sources.&nbsp;</li> <li>With Sponsor guidance, interpret and take action consistent with established policies and regulations.&nbsp;</li> <li>Create, deliver, or participate in assignment-specific briefings to various audiences.&nbsp; Review, edit or draft original written products.</li> <li>Monitor spend plans or budget execution rates related to project</li> </ul> <p>Quality Assurance</p> <ul> <li>Review all process/program documentation for accuracy and completeness.&nbsp;</li> <li>Adhere to Agency/Intelligence Community (IC) regulations, policies, and procedures to ensure all activities are in compliance. Seek Sponsor guidance on acceptable deviations and adapt activities as appropriate.&nbsp;&nbsp;</li> </ul> <p><strong>REQUIRED SKILLS</strong></p> <ul> <li>Extensive knowledge of Microsoft Office Suite applications (e.g., Power Point, Word, Outlook, Excel)</li> <li>Basic understanding of Project Management fundamentals, sufficient to plan, coordinate, and execute E2E administrative support to a process, project/program or functional area.&nbsp;</li> <li>Analytical skills sufficient to assess and interpret highly complex information from multiple sources and develop insightful recommendations and solutions.&nbsp;</li> <li>Excellent communication skills sufficient to respond to customers’ complex questions; communicate procedures and processes to management, co-workers, customers, and stakeholders; and to provide guidance on pertinent changes to business functions and operations in a manner that is easily understood.</li> <li>Writing skills sufficient to compose original, non-template, clear and concise moderately complex written products.</li> <li>Planning and organizational skills to systematically manage, coordinate, track, and complete work flow activities.</li> <li>Representational skills (tact, diplomacy, protocol) to represent work unit at meetings, events, forums and in Agency Working Groups, with Sponsor guidance.</li> <li>Strong interpersonal skills to gather task information, project requirements, project specifications from customers and to maintain effective working relationships with team and customers.</li> <li>Time management skills to meet and adapt to changing requirements or priorities.</li> <li>Ability to establish, maintain, and leverage a wide range of contacts and professional relationships to network and liaise across the Agency/IC.</li> <li>Ability to be discreet and maintain confidentiality.</li> <li>Ability to teach, train and guide less experienced administrative support contractors, fostering an understanding of the rationale for processes and procedures.&nbsp;</li> </ul> <p><em><strong>About Core One</strong></em>&nbsp;<br>Our mission is to be at the forefront of devising analytical, operational and technical solutions to our Nation's most complex national security challenges.&nbsp; In order to achieve our mission, Core One values people first and is comprised of outstanding professionals from the national security community.&nbsp; Because Core One is committed to seeking top talent, we offer competitive compensation and benefits packages. In addition, Core One is a team-oriented, dynamic and growing company that values exceptional performance.</p> <p>Core One is an&nbsp;Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation,&nbsp;national origin, or protected veteran status and will not be discriminated against on the basis of disability.</p> <p><span id="__symantecMPKIClientDetector" style="display: none;">__PRESENT</span><span id="__symantecMPKIClientDetector" style="display: none;">__PRESENT</span></p> <p><span id="__symantecMPKIClientDetector" style="display: none;">__PRESENT</span></p>