Construction Project Administrator ~ Orlando, FL at Davis Development

<p><strong>ESSENTIAL DUTIES AND RESPONSIBILITIES</strong></p> <ul> <li>Create and maintain Project files for multiple projects.</li> <li>Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically</li> <li>Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance</li> <li>Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis</li> <li>Support the field staff with orders and communication needs</li> <li>Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent</li> <li>Assign the correct cost code to invoices</li> <li>Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget.</li> <li>Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate</li> <li>Mail out all Notice of Commencements to suppliers upon request.</li> <li>Establish and maintain communications with Vendors and Subcontractors</li> <li>Organize and complete all project paperwork filing</li> <li>Prepare various monthly reports</li> <li>Ensure all project-related tasks are completed on time.&nbsp;&nbsp;&nbsp;</li> <li>Performs other related duties as assigned.</li> </ul> <p><strong>EXPERIENCE</strong></p> <ul> <li>3 years of experience with providing support within the construction industry, specifically accounts payable support</li> <li>3 years of experience with AIA contract documents, preferred</li> </ul> <p><strong>EDUCATION</strong></p> <ul> <li>High School Diploma</li> </ul> <p>&nbsp;</p> <p><strong>SKILLS/CERTIFICATIONS</strong></p> <ul> <li>Organizational skills to handle/process multiple projects/tasks</li> <li>Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency.</li> <li>Ability to work with tight deadlines</li> <li>Strong Microsoft Office skills</li> <li>Ability to follow instructions and complete assignments independently.</li> <li>Strong customer service skills</li> </ul> <p>&nbsp;</p><div class="content-conclusion"><h3 style="line-height: 1.5;"><span style="font-size: 12pt;"><strong><span style="font-family: arial, helvetica, sans-serif;">What we offer:</span></strong></span></h3> <ul> <li>Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment</li> <li>401(k) Savings Plan (4% employer match; 100% vested immediately)</li> <li>Company paid life insurance (1x base salary)</li> <li>Paid Time Off package with a carryover provision</li> <li>Training and career development opportunities</li> <li>Company Apparel Store allowance</li> </ul> <h3 style="line-height: 1.5;"><span style="font-size: 12pt;"><strong><span style="font-family: arial, helvetica, sans-serif;">Who we are:</span></strong></span></h3> <p>Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country.&nbsp; Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents.&nbsp; It is this approach that keeps our family culture and a results-driven attitude.</p> <p>At Davis Development, our management team is hands-on and in-house, running our communities every day. We make places people love to call home.</p> <p>Our culture is simple: work hard, have fun, and take care of the details. On-site teams think like owners and make decisions that matter.</p> <p>We show up every day to support our people and serve our residents better than anyone else.</p> <p>You will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact.&nbsp; We hope you come grow with us!</p> <p>Davis Development is an equal opportunity employer and proud to support diversity in the workplace.</p> <p style="line-height: 1.5;"><strong><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><em><span style="color: #000000;">No calls or emails from third party recruiters at this time please.</span></em></span></strong></p> <p style="line-height: 1.5;">&nbsp;</p></div>