Administrative Support and Graphics Specialist at Horizon Industries Ltd

<p>&nbsp;</p> <h2 data-start="0" data-end="68">Administrative Support and Graphics Specialist&nbsp;</h2> <p data-start="70" data-end="180"><strong data-start="70" data-end="83">Location:</strong> Remote&nbsp;<br data-start="116" data-end="119"><strong data-start="119" data-end="139">Employment Type:</strong> Proposal Role – Future Job Opportunity</p> <h3 data-start="182" data-end="203">Position Overview</h3> <p data-start="205" data-end="564">The <strong data-start="209" data-end="259">Administrative Support and Graphics Specialist</strong> provides high-level administrative, documentation, and graphics support for program operations and executive leadership. This role is responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations.</p> <p data-start="566" data-end="958">The specialist integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools. Responsibilities include preparing spreadsheets, reports, and <strong data-start="776" data-end="804">PowerPoint presentations</strong>, as well as reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval.</p> <p data-start="960" data-end="1319">This role also supports <strong data-start="984" data-end="1037">executive communications and meeting coordination</strong>, including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions. The specialist drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions.</p> <p data-start="1321" data-end="1687">Additional responsibilities include coordinating logistics for <strong data-start="1384" data-end="1447">high-visibility seminars, conferences, and program meetings</strong>, as well as supporting project documentation, administrative reporting, and internal documentation management. The position maintains an organized documentation library to ensure materials remain current, accessible, and properly archived.</p> <p data-start="1689" data-end="1963">Under minimal supervision, the Administrative Support and Graphics Specialist assists in preparing and maintaining <strong data-start="1804" data-end="1857">technical, operational, and program documentation</strong>, while also providing detailed analysis of information and highlighting key findings and recommendations.</p> <hr data-start="1965" data-end="1968"> <h3 data-start="1970" data-end="1994">Minimum Requirements</h3> <ul data-start="1996" data-end="3230"> <li data-start="1996" data-end="2120"> <p data-start="1998" data-end="2120">Minimum <strong data-start="2006" data-end="2047">five (5) years of relevant experience</strong> in administrative support, documentation management, or graphics support</p> </li> <li data-start="2121" data-end="2193"> <p data-start="2123" data-end="2193">Proficiency with <strong data-start="2140" data-end="2193">SharePoint, Microsoft Word, Excel, and PowerPoint</strong></p> </li> <li data-start="2194" data-end="2327"> <p data-start="2196" data-end="2327">Experience coordinating <strong data-start="2220" data-end="2283">high-visibility seminars, conferences, and program meetings</strong>, including logistics and public interaction</p> </li> <li data-start="2328" data-end="2467"> <p data-start="2330" data-end="2467">Demonstrated experience assisting with the <strong data-start="2373" data-end="2439">creation, maintenance, and analysis of technical documentation</strong>, presentations, and reports</p> </li> <li data-start="2468" data-end="2576"> <p data-start="2470" data-end="2576">Experience supporting <strong data-start="2492" data-end="2576">document assembly, editing, and administrative and financial documentation tasks</strong></p> </li> <li data-start="2577" data-end="2639"> <p data-start="2579" data-end="2639">Knowledge of <strong data-start="2592" data-end="2639">organizational change management principles</strong></p> </li> <li data-start="2640" data-end="2735"> <p data-start="2642" data-end="2735">Experience supporting <strong data-start="2664" data-end="2735">IT project management activities using Microsoft and graphics tools</strong></p> </li> <li data-start="2736" data-end="2848"> <p data-start="2738" data-end="2848">Ability to <strong data-start="2749" data-end="2826">create, review, and update program briefings and executive communications</strong> for senior leadership</p> </li> <li data-start="2849" data-end="2947"> <p data-start="2851" data-end="2947">Strong ability to <strong data-start="2869" data-end="2947">multitask, prioritize competing requirements, and manage multiple projects</strong></p> </li> <li data-start="2948" data-end="3012"> <p data-start="2950" data-end="3012">Excellent <strong data-start="2960" data-end="3012">written, verbal, and visual communication skills</strong></p> </li> <li data-start="3013" data-end="3078"> <p data-start="3015" data-end="3078">Strong <strong data-start="3022" data-end="3078">analytical, organizational, and interpersonal skills</strong></p> </li> <li data-start="3079" data-end="3173"> <p data-start="3081" data-end="3173">Creative and strategic thinker with the ability to <strong data-start="3132" data-end="3173">solve complex programmatic challenges</strong></p> </li> <li data-start="3174" data-end="3230"> <p data-start="3176" data-end="3230">Ability to work independently with minimal supervision</p> </li> </ul> <h3 data-start="3232" data-end="3257">Clearance Requirement</h3> <ul data-start="3259" data-end="3416"> <li data-start="3259" data-end="3377"> <p data-start="3261" data-end="3377">Must possess <strong data-start="3274" data-end="3340">IT-II Non-Critical Sensitive security clearance or Tier 3 (T3)</strong> at the time of proposal submission</p> </li> <li data-start="3378" data-end="3416"> <p data-start="3380" data-end="3416"><strong data-start="3380" data-end="3416">Active Secret Clearance required</strong></p> </li> </ul> <hr data-start="3418" data-end="3421"> <h3 data-start="3423" data-end="3437">Who We Are</h3> <p data-start="3439" data-end="3759"><strong data-start="3439" data-end="3479">Horizon Industries Limited (Horizon)</strong> is a dynamic <strong data-start="3493" data-end="3530">IT and Management Consulting firm</strong> based in the <strong data-start="3544" data-end="3567">Washington, DC area</strong>. Founded in <strong data-start="3580" data-end="3588">1996</strong>, Horizon has grown into a team of highly qualified professionals delivering <strong data-start="3665" data-end="3716">full-cycle IT consulting and management support</strong> to both public and private sector clients.</p> <p data-start="3761" data-end="3906">Our culture is built on strong core values, and we pride ourselves on maintaining a <strong data-start="3845" data-end="3905">diverse, employee-focused, and family-oriented workplace</strong>.</p> <hr data-start="3908" data-end="3911"> <h3 data-start="3913" data-end="3950">Why You Will Love Working With Us</h3> <ul data-start="3952" data-end="4370"> <li data-start="3952" data-end="4052"> <p data-start="3954" data-end="4052">Comprehensive <strong data-start="3968" data-end="3991">healthcare benefits</strong> including medical, dental, vision, and disability coverage</p> </li> <li data-start="4053" data-end="4155"> <p data-start="4055" data-end="4155"><strong data-start="4055" data-end="4081">401(k) retirement plan</strong> with <strong data-start="4087" data-end="4116">100% vesting from day one</strong> and employer match after <strong data-start="4142" data-end="4153">90 days</strong></p> </li> <li data-start="4156" data-end="4194"> <p data-start="4158" data-end="4194"><strong data-start="4158" data-end="4192">Educational Assistance Program</strong></p> </li> <li data-start="4195" data-end="4233"> <p data-start="4197" data-end="4233"><strong data-start="4197" data-end="4231">Student Loan Repayment Program</strong></p> </li> <li data-start="4234" data-end="4267"> <p data-start="4236" data-end="4267"><strong data-start="4236" data-end="4265">Gym Reimbursement Program</strong></p> </li> <li data-start="4268" data-end="4289"> <p data-start="4270" data-end="4289"><strong data-start="4270" data-end="4287">Paid Time Off</strong></p> </li> <li data-start="4290" data-end="4370"> <p data-start="4292" data-end="4370">Opportunity to work with a <strong data-start="4319" data-end="4370">dynamic, passionate, and multidisciplinary team</strong></p> </li> </ul> <hr data-start="4372" data-end="4375"> <h3 data-start="4377" data-end="4409">Equal Employment Opportunity</h3> <p data-start="4411" data-end="4660">Horizon Industries Limited is an <strong data-start="4444" data-end="4485">Equal Employment Opportunity employer</strong>. All qualified applicants will receive consideration for employment without regard to <strong data-start="4572" data-end="4659">race, color, religion, sex, sexual orientation, gender identity, or national origin</strong>.</p> <p data-start="4662" data-end="4694" data-is-last-node="" data-is-only-node=""><strong data-start="4662" data-end="4694" data-is-last-node="">EOE&nbsp; / Vet / Disabled</strong></p> <p>&nbsp;</p> <p>&nbsp;</p>