Senior Executive Assistant at May Mobility

<div class="content-intro"><p><span style="font-size: 12pt;">May Mobility is transforming cities through autonomous technology to create a safer, greener, more accessible world. Based in Ann Arbor, Michigan, May develops and deploys autonomous vehicles (AVs) powered by our innovative Multi-Policy Decision Making (MPDM) technology that literally reimagines the way AVs think.</span><br><br><span style="font-size: 12pt;">Our vehicles do more than just drive themselves - they provide value to communities, bridge public transit gaps and move people where they need to go safely, easily and with a lot more fun. We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding access and encouraging better land use in order to foster more green, vibrant and livable spaces. Since our founding in 2017, we’ve given more than 500,000 autonomous rides to real people around the globe. And we’re just getting started. We’re hiring people who share our passion for building the future, today, solving real-world problems and seeing the impact of their work. Join us.</span></p></div><h1><span style="font-size: 12pt;"><strong>Essential Responsibilities</strong></span></h1> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Attend meetings as needed, with a focus on driving organizational efficiency</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Supporting multiple Senior Executive staff</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Provide support for across teams such as marketing, sales, people, operations for special projects&nbsp;</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Plan company events including social, professional development, and business development</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Manage, process, and review expenses for the executives, and their team’s direct reports as needed</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Schedule internal and external meetings with a variety of cross-functional partners</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate meetings across time zones</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Respond and take action on a high volume of slacks and emails with urgency and professionalism</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Other duties as assigned</span></li> </ul> <h1><span style="font-size: 12pt;"><strong>Skills and Abilities</strong></span></h1> <p><span style="font-size: 12pt;"><em>Success in this role typically requires the following competencies:</em></span></p> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Impeccable discretion and integrity when handling confidential or sensitive information</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ability to understand and relate to the agile startup and engineering mindset</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Excellent written, verbal, and presentation skills</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong attention to detail and highly-organized</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ability to multitask and adapt to shifting priorities in a fast-paced work environment</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Passionate about self-driving cars and their impact on the world</span></li> </ul> <h1><span style="font-size: 12pt;"><strong>Qualifications and Experience</strong></span></h1> <p><span style="font-size: 12pt;"><em>Candidates most successful in this role typically hold the following qualifications or comparable knowledge or experience:</em></span></p> <p><span style="font-size: 12pt;"><strong><em>Required</em></strong></span></p> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">7 + years of experience supporting multiple Senior Executives.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experienced in executive scheduling, team coordination, and flexible environments</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Demonstrated a high level of initiative and professionalism.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong time management and problem-solving skills with the ability to prioritize work.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Outstanding written and verbal communication skills, with close attention to detail.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong organizational skills with the ability to define and take on new responsibilities</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ability to handle highly confidential information with sensitivity and professionalism.</span></li> </ul> <p><span style="font-size: 12pt;"><strong><em>Desirable</em></strong></span></p> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experience using Google Suite</span><br><br></li> </ul> <h1><span style="font-size: 12pt;"><strong>Physical Requirements</strong></span></h1> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Standard office working conditions which includes but is not limited to:</span></li> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Prolonged sitting</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Prolonged standing</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Prolonged computer use</span></li> </ul> </ul> <h1><span style="font-size: 12pt;">Travel required? -&nbsp; Minimal: 1%-10%</span></h1> <p>&nbsp;</p> <p><strong>Benefits and Perks</strong></p> <ul> <li>Comprehensive healthcare suite including medical, dental, vision, life, and disability plans. Domestic partners who have been residing together at least one year are also eligible to participate.&nbsp;</li> <li>Health Savings and Flexible Spending Healthcare and Dependent Care Accounts available.</li> <li>Rich retirement benefits, including an immediately vested employer safe harbor match.</li> <li>Generous paid parental leave as well as a phased return to work.&nbsp;</li> <li>Flexible vacation policy in addition to paid company holidays.</li> <li>Total Wellness Program providing numerous resources for overall wellbeing&nbsp;&nbsp;&nbsp;</li> </ul> <p>Don’t meet every single requirement? Studies have shown that women and/or people of color are less likely to apply to a job unless they meet every qualification. At May Mobility, we’re committed to building a diverse, inclusive, and authentic workforce, so if you’re excited about this role but your previous experience doesn’t align perfectly with every qualification, we encourage you to apply anyway! You may be the perfect candidate for this or another role at May.</p> <p><em>Want to learn more about our culture &amp; benefits? Check out our </em><a href="https://maymobility.com/careers/"><em>website</em></a><em>!</em></p> <p><em>May Mobility is an equal opportunity employer.&nbsp; All applicants for employment will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetics or any other legally protected basis. &nbsp; Below, you have the opportunity to share your preferred gender pronouns, gender, ethnicity, and veteran status with May Mobility to help us identify areas of improvement in our hiring and recruitment processes. Completion of these questions is entirely voluntary.&nbsp; Any information you choose to provide will be kept confidential, and will not impact the hiring decision in any way. If you believe that you will need any type of accommodation, please let us know.</em></p> <p><strong><em>Note to Recruitment Agencies:</em></strong><em> May Mobility does not accept unsolicited agency resumes. Furthermore, May Mobility does not pay placement fees for candidates submitted by any agency other than its approved partners.</em></p> <p>&nbsp;</p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Salary Range</div><div class="pay-range"><span>$84,000</span><span class="divider">&mdash;</span><span>$105,000 USD</span></div></div></div>