Executive Support Specialist at VitalCaring Group

<p><span style="font-family: 'times new roman', times, serif; font-size: 12pt;"><strong>Office Coordinator / Executive Support Specialist – Dallas, TX</strong></span></p> <p><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">At VitalCaring, the experience starts the moment someone walks through our doors - and this role helps set that tone every day. We’re looking for a polished, highly organized, and people-focused professional to serve as the face of our Dallas Home Office while supporting executive leadership, office operations, employee experience, and company-wide coordination. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in being the person who keeps everything running smoothly, this could be the perfect fit.</span></p> <p>&nbsp;</p> <div class="qMYqUG_convSearchResultHighlightRoot"> <div class="" data-turn-id-container="request-WEB:088572fd-01e6-4ca3-a4c4-7061af39db41-5" data-is-intersecting="true"> <section class="text-token-text-primary w-full focus:outline-none has-data-writing-block:pointer-events-none [&amp;:has([data-writing-block])>*]:pointer-events-auto R6Vx5W_threadScrollVars scroll-mb-[calc(var(--scroll-root-safe-area-inset-bottom,0px)+var(--thread-response-height))] scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]" data-turn-id="request-WEB:088572fd-01e6-4ca3-a4c4-7061af39db41-5" data-turn-id-container="request-WEB:088572fd-01e6-4ca3-a4c4-7061af39db41-5" data-testid="conversation-turn-12" data-scroll-anchor="false" data-turn="assistant"> <div class="text-base my-auto mx-auto pb-10 [--thread-content-margin:var(--thread-content-margin-xs,calc(var(--spacing)*4))] @w-sm/main:[--thread-content-margin:var(--thread-content-margin-sm,calc(var(--spacing)*6))] @w-lg/main:[--thread-content-margin:var(--thread-content-margin-lg,calc(var(--spacing)*16))] px-(--thread-content-margin)"> <div class="[--thread-content-max-width:40rem] @w-lg/main:[--thread-content-max-width:48rem] mx-auto max-w-(--thread-content-max-width) flex-1 group/turn-messages focus-visible:outline-hidden relative flex w-full min-w-0 flex-col agent-turn"> <div class="flex max-w-full flex-col gap-4 grow"> <div class="min-h-8 text-message relative flex w-full flex-col items-end gap-2 text-start break-words whitespace-normal outline-none keyboard-focused:focus-ring [.text-message+&amp;]:mt-1" data-message-author-role="assistant" data-message-id="e589667c-6cbf-411e-8e72-2375e85aae85" data-turn-start-message="true" data-message-model-slug="gpt-5-5"> <div class="flex w-full flex-col gap-1 empty:hidden"> <div class="markdown prose dark:prose-invert wrap-break-word w-full dark markdown-new-styling"> <h3 data-start="0" data-end="41"><span style="text-decoration: underline;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">What Makes This Opportunity Different</span></span></h3> <ul data-start="42" data-end="813"> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="42" data-end="122"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">High-visibility role serving as the face of the VitalCaring Dallas Home Office</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="123" data-end="214"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Opportunity to work closely with executive leadership and support company-wide operations</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="215" data-end="344"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Dynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordination</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="345" data-end="473"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Involvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projects</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="474" data-end="579"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Fast-paced environment where professionalism, organization, urgency, and adaptability are highly valued</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="580" data-end="715"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Opportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitors</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="716" data-end="813"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Based onsite at the VitalCaring Home Office in Dallas, TX</span></li> </ul> <h3 data-start="815" data-end="848"><span style="text-decoration: underline;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Preferred Skills &amp; Experience</span></span></h3> <ul data-start="849" data-end="2009"> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="849" data-end="975"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience in executive support, office administration, hospitality, operations coordination, or corporate office management</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="976" data-end="1062"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong customer service mindset with polished communication and interpersonal skills</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1063" data-end="1160"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Ability to manage multiple priorities, deadlines, and logistics with strong attention to detail</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1161" data-end="1271"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience coordinating executive calendars, travel arrangements, meetings, presentations, and office events</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1272" data-end="1377"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Comfortable supporting high-touch employee and visitor experiences in a professional office environment</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1378" data-end="1473"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong organizational and follow-through skills with a proactive, solutions-oriented approach</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1593" data-end="1679"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1680" data-end="1762"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Experience with Concur, SharePoint, Visio, or similar business systems highly preferred</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="1893" data-end="2009"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Notary Public certification preferred or willingness to obtain certification</span></li> </ul> <h3 data-start="2011" data-end="2029"><span style="text-decoration: underline;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Qualifications</span></span></h3> <ul data-start="2030" data-end="2612"> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="2030" data-end="2118"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="2119" data-end="2238"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">3+ years of experience in office administration, executive support, hospitality, or operations coordination preferred</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="2239" data-end="2345"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong organizational skills with the ability to manage competing priorities in a fast-paced environment</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="2346" data-end="2431"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Professional communication skills with a collaborative and service-focused approach</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="2432" data-end="2516"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Ability to work independently while building strong cross-functional relationships</span></li> <li style="font-family: 'times new roman', times, serif; font-size: 12pt;" data-start="2517" data-end="2612"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Strong attention to detail, urgency, and accountability</span></li> </ul> </div> </div> </div> </div> <div class="z-0 flex min-h-[46px] justify-start"> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="text-decoration: underline;"><span style="font-weight: bold; font-family: 'times new roman', times, serif; font-size: 12pt;">Benefits</span></span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-weight: bold; font-family: 'times new roman', times, serif; font-size: 12pt;">Health &amp; Wellness</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Medical, Dental, and Vision coverage</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Pharmacy benefits</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Virtual care and mental health support</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Flexible Spending Accounts (FSA) and Health Savings Account (HSA)</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Supplemental health and life insurance</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-weight: bold; font-family: 'times new roman', times, serif; font-size: 12pt;">Financial &amp; Protection</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">401(k) with company match</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Employee referral program</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Prepaid legal services</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Identity theft protection</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-weight: bold; font-family: 'times new roman', times, serif; font-size: 12pt;">Work-Life Balance &amp; Perks</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Generous paid time off</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Pet insurance</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;">Tuition and continuing education reimbursement</span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-family: 'times new roman', times, serif; font-size: 12pt;"><strong>At VitalCaring, we’re more than a healthcare company - we’re a team driven by purpose, compassion, and people-first leadership. If you enjoy being the go-to person who keeps operations running smoothly, creates exceptional experiences, and brings professionalism and positivity to every interaction, we’d love to connect with you.</strong></span></p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: 'Times New Roman'; font-size: 11.0pt;"><span style="font-style: italic; font-family: 'times new roman', times, serif; font-size: 12pt;">All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.</span></p> </div> <div class="z-0 flex min-h-[46px] justify-start">&nbsp;</div> <div class="mt-3 w-full empty:hidden"> <div class="text-center">&nbsp;</div> <div class="text-center"><span style="font-family: 'times new roman', times, serif; font-size: 12pt; color: rgb(236, 240, 241);">#TalrooOther</span></div> </div> </div> </div> </section> </div> </div> <div class="pointer-events-none -mt-px h-px translate-y-[calc(var(--scroll-root-safe-area-inset-bottom)-14*var(--spacing))]">&nbsp;</div> <p>&nbsp;</p>