Office Manager at Proton.ai

<p data-renderer-start-pos="5" data-local-id="fd2168cf107d"><strong data-renderer-mark="true">About Proton&nbsp;</strong></p> <p data-renderer-start-pos="20" data-local-id="384391c2485b"><strong data-renderer-mark="true">Join Proton and build a better internet where privacy is the default</strong></p> <p data-renderer-start-pos="90" data-local-id="70873c53c148">Proton was founded in 2014 by scientists from CERN on a simple truth: <strong data-renderer-mark="true">privacy is a fundamental human right</strong>. Since then, we’ve built the world’s largest encrypted email service (Proton Mail) and expanded into Proton VPN, Proton Drive, Proton Pass, and Proton Calendar—tools used by millions globally to protect their freedom, fight censorship, and keep their data safe. In some situations, Proton has literally helped save lives!</p> <p data-renderer-start-pos="520" data-local-id="bb6a25ba35fe">We are profitable, independent (no VC control), and selectively hire from the top ~1% of applicants. Our 500+ team members across 50+ countries come from leading organizations and elite academic backgrounds. We move fast, keep hierarchy light, and prioritize impact over optics. If you want to do meaningful work with exceptionally high-caliber people, this is it. Join us and do work you can truly be proud of. Check our open-source projects <a class="_ymio1r31 _ypr0glyw _zcxs1o36 _mizu1v1w _1ah3dkaa _ra3xnqa1 _128mdkaa _1cvmnqa1 _4davt94y _4bfu1r31 _1hms8stv _ajmmnqa1 _vchhusvi _kqswh2mm _ect4ttxp _syaz13af _1a3b1r31 _4fpr8stv _5goinqa1 _f8pj13af _9oik1r31 _1bnxglyw _jf4cnqa1 _30l313af _1nrm1r31 _c2waglyw _1iohnqa1 _9h8h12zz _10531ra0 _1ien1ra0 _n0fx1ra0 _1vhv17z1" href="https://proton.me/community/open-source" data-renderer-mark="true">here</a>!</p> <p><strong>What we are looking for:</strong></p> <p>We are looking for a dynamic and motivated individual to join our growing team in Paris</p> <p>You will be working closely with the Office Manager Lead located in Switzerland, but mainly support the Paris-based team on office-related operations, making sure the office runs smoothly and is a great place to work.</p> <p>The position is office-based.</p> <p>The position is part-time (60%).</p> <p>You are reliable, able to multitask, and adapt in a fast-paced environment, with excellent communication and time management skills.</p> <p>Some tasks listed will require physical work and/or time flexibility.</p> <p><strong>What you will do</strong></p> <ul> <li>Support staff onboarding and offboarding</li> <li>Welcome and greetings of visitors</li> <li>Oversee and support all administrative duties in the office and ensure that office is operating smoothly</li> <li>Organize staff travels including, flights, hotels, insurance, and budget compliance</li> <li>Draft and follow up on the yearly office management operational budget</li> <li>Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.</li> <li>Monitor service providers service level (Supervision of cleaning duties performed by service provider. Relaying instructions to cleaning staff.)</li> <li>Manage office supplies inventory and place orders as necessary</li> <li>Coordinate team lunches, place orders and process invoices. Increase portfolio of suppliers.</li> <li>Manage stocks of food and drink supplies.</li> <li>Identify opportunities for process and office management improvements.</li> <li>Organizing, and participating to, office events on a regular basis and animate office life</li> </ul> <p><strong>Job Requirements</strong></p> <ul> <li>Bachelor's degree in business administration, communications, hospitality or a related field</li> <li>Work experience in an administrative/office management role</li> <li>Fluent in English, both written and verbal</li> <li>Must have exceptional attention to detail</li> <li>Strong organizational and time management skills, and ability to prioritize</li> <li>Must be a self-starter and result-driven.</li> <li>Excellent communication and interpersonal skills</li> <li>Strong problem-solving skills, complaint handling and analytical abilities</li> <li>Proficient in technology, especially Microsoft Office applications.</li> </ul> <p data-renderer-start-pos="970" data-local-id="553cdffa8810"><strong data-renderer-mark="true">What We Offer</strong></p> <ul class="ak-ul" data-local-id="e25015bb-9425-4411-8de9-ec5bcf9d0dc2" data-indent-level="1"> <li> <p data-renderer-start-pos="987" data-local-id="f221d9a09974"><strong data-renderer-mark="true">Work that Matters:</strong> millions of people trust Proton with their privacy. We answer only to our users — not advertisers, not investors with conflicting agendas, not governments. The work you do here is real, and the impact is measurable. (read more about our impact <a class="_ymio1r31 _ypr0glyw _zcxs1o36 _mizu1v1w _1ah3dkaa _ra3xnqa1 _128mdkaa _1cvmnqa1 _4davt94y _4bfu1r31 _1hms8stv _ajmmnqa1 _vchhusvi _kqswh2mm _ect4ttxp _syaz13af _1a3b1r31 _4fpr8stv _5goinqa1 _f8pj13af _9oik1r31 _1bnxglyw _jf4cnqa1 _30l313af _1nrm1r31 _c2waglyw _1iohnqa1 _9h8h12zz _10531ra0 _1ien1ra0 _n0fx1ra0 _1vhv17z1" href="https://proton.me/about/impact" data-renderer-mark="true">here</a>)</p> </li> <li> <p data-renderer-start-pos="1259" data-local-id="0169d31d7b24"><strong data-renderer-mark="true">Stock Options:</strong> at Proton, we all have the opportunity to be owners of the company. From day one, you have a real stake in what we're building. When Proton wins, you win.</p> </li> <li> <p data-renderer-start-pos="1432" data-local-id="357c38fec696"><strong data-renderer-mark="true">Technology:</strong> you'll get the right hardware and the right software you need to do your best work.</p> </li> <li> <p data-renderer-start-pos="1531" data-local-id="8498f6ce37dd"><strong data-renderer-mark="true">Learning &amp; Development:</strong> we invest in your growth because sharp people make us better. Proton is one of the fastest ways to accelerate your career because you'll be thrown into real challenges, with real ownership, from day one.</p> </li> <li> <p data-renderer-start-pos="1762" data-local-id="7fa21821ad7f"><strong data-renderer-mark="true">Employee Benefits:</strong> your wellbeing isn't an afterthought. We offer strong health coverage, solid retirement options, generous leave, and wellness support so you can bring your best self to work every day</p> </li> <li> <p data-renderer-start-pos="1968" data-local-id="e87c3e2586e1"><strong data-renderer-mark="true">In-Person Collaboration:</strong> Amazing things happen when passionate, smart, and purposeful people get together in the same room. With offices across Geneva, Zürich, Barcelona, London and more, you'll spend most of your time collaborating face-to-face with people who genuinely care about what they're building.</p> </li> <li> <p data-renderer-start-pos="2276" data-local-id="f36861ba7cfd"><strong data-renderer-mark="true">Food:</strong> Lunch and snacks are on us every day in our offices so you can focus on the work and not on what's for lunch.</p> </li> <li> <p data-renderer-start-pos="2395" data-local-id="2d680de08c5b"><strong data-renderer-mark="true">Transport: </strong>getting to the office shouldn't cost you. We cover public transport, bike allowances, or parking, whichever works for you.</p> </li> <li> <p data-renderer-start-pos="2532" data-local-id="fdc6d740062d"><strong data-renderer-mark="true">Flexible Working:</strong> you own your schedule. Set hours that work for you and your team — because outcomes matter more than when the clock says you started.</p> </li> </ul> <p>&nbsp;</p> <p><em>Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton.</em></p> <p><em><span style="font-weight: 400;"><span class="TextRun SCXP113655307 BCX0" lang="EN-US" data-scheme-color="@6D4AFF,," data-usefontface="true" data-contrast="none"><span class="NormalTextRun SCXP113655307 BCX0">#LI-Onsite</span></span></span></em></p>