Transition Scheduler at Otterbein SeniorLife

<h2 class="iCIMS_InfoMsg iCIMS_InfoField_Job">Overview</h2> <p>As a partner in Otterbein’s mission to enrich individual life journeys for all, the Transition Scheduler plays a vital role in ensuring continuity of workforce scheduling and staffing operations across Otterbein ministries experiencing scheduler vacancies or transitions.&nbsp;This position provides temporary scheduling support to ministries without dedicated onsite scheduling&nbsp;resources, helping maintain staffing stability, labor efficiency, and exceptional resident care. The&nbsp;Transition Scheduler collaborates closely with ministry leadership to ensure staffing needs are met.&nbsp;Through proactive communication, problem-solving, and operational excellence, this role supports&nbsp;Otterbein's values of Excellence, Integrity, Respect, Innovation, Compassion, and High Quality.</p> <div class="iCIMS_InfoMsg iCIMS_InfoMsg_Job"> <div class="iCIMS_Expandable_Container"> <div class="iCIMS_Expandable_Text"> <p><strong>Key Responsibilities</strong></p> <div> <ul> <li> <div> <h3>Key Responsibilities</h3> <ul> <li>Provide interim scheduling support across multiple communities during vacancies, leaves of absence, transitions, and other workforce disruptions to ensure uninterrupted staffing operations.</li> <li>Develop, maintain, and manage master and daily staff schedules that align with staffing standards, productivity goals, census demands, and organizational policies.</li> <li>Monitor open shifts and coordinate coverage strategies with leadership teams and internal staffing resources to maintain appropriate workforce levels.</li> <li>Serve as a subject matter expert for scheduling systems, workforce management tools, labor analytics, and timekeeping processes.</li> <li>Analyze workforce trends, including attendance, overtime, staffing patterns, and productivity metrics, to identify opportunities for operational improvement and labor efficiency.</li> <li>Generate, interpret, and communicate workforce and labor reports, providing actionable recommendations to leaders based on data-driven insights.</li> <li>Train and support managers and ministry leaders on scheduling practices, workforce planning, labor management, and productivity measures.</li> <li>Partner with operational leaders to implement workforce strategies, develop action plans, and ensure compliance with scheduling policies and best practices.</li> <li>Lead scheduling transitions for newly acquired or affiliated communities and support onboarding, documentation, process standardization, and knowledge transfer activities.</li> <li>Act as the primary scheduling liaison between community leadership and Home Office teams, ensuring effective communication, operational continuity, and timely escalation of staffing risks or concerns.</li> </ul> </div> </li> </ul> </div> </div> </div> </div> <h2 class="iCIMS_InfoMsg iCIMS_InfoField_Job">Qualifications</h2> <div class="iCIMS_InfoMsg iCIMS_InfoMsg_Job"> <div class="iCIMS_Expandable_Container"> <div class="iCIMS_Expandable_Text"> <ul> <li>High School Diploma required, Associates degree preferred</li> <li>Proficient with Microsoft Outlook, Excel, Word, and HRIS or scheduling platforms</li> <li>Detail-oriented with excellent organizational and time management skills</li> <li>Strong interpersonal and communication abilities, both verbal and written</li> <li>Ability to work remotely and independently, manage multiple priorities, and meet&nbsp;deadlines</li> <li>A commitment to integrity, accountability, and continuous improvement</li> </ul> <p>&nbsp;</p> <h2>Why Join Otterbein SeniorLife</h2> <p>At Otterbein SeniorLife, strategy is grounded in mission, service, and stewardship. This role offers the opportunity to help shape the future of senior living and healthcare services with a collaborative leadership team committed to innovation, quality, growth, and meaningful impact.</p> <p>Otterbein SeniorLife consists of lifestyle communities, revolutionary small house neighborhoods, home health, and hospice care in Ohio, Michigan and Indiana.&nbsp; We offer different lifestyle options for seniors through independent living, assisted living, skilled nursing, rehab, memory support, respite care, in-home care, and hospice services.</p> <p>Otterbein SeniorLife is an equal opportunity employer committed to a diverse and inclusive workplace.</p> <p><strong>BENEFITS*</strong></p> <p><strong>Health &amp; Wellness</strong></p> <ul> <li><strong>Medical Insurance</strong> with free virtual doctor visits</li> <li><strong>Vision &amp; Dental Insurance</strong></li> <li><strong>Pet Insurance</strong></li> <li><strong>Life Insurance</strong></li> <li><strong>Employee Assistance Program (EAP)</strong> for personal and professional support</li> </ul> <p><strong>&nbsp;Financial Security</strong></p> <ul> <li><strong>401(k) Retirement Savings Plan</strong> with company match</li> <li><strong>Paid Time Off (PTO)</strong> that accrues immediately from day one</li> <li><strong>Paid Holidays</strong> for a healthy work-life balance</li> <li><strong>Access to DailyPay</strong>, enabling you to access up to 100% of your earned wages on a daily basis</li> <li><strong>Tuition Reimbursement</strong> up to $5,250 per year for ANY field of study</li> <li><strong>Tuition Discounts</strong> through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College</li> <li><strong>Employee-Sponsored Crisis Fund</strong> available for those facing unforeseen challenges</li> <li><strong>Legal &amp; Identity Theft Protection</strong></li> </ul> <p><strong>&nbsp;Growth &amp; Development</strong></p> <ul> <li><strong>University Partnerships</strong> with <u>University of Cincinnati,</u> <u>University of Toledo</u>, and <u>Hondros College</u> for exclusive tuition discounts</li> <li><strong>Multiple Partner Discounts</strong> available for various products and services through <u>Access Perks</u></li> <li><strong>Access to 1,000s of hours of personal and professional development material</strong> through <u>RightNow Media @ Work</u></li> </ul> <p><em>&nbsp;*Some benefits, including PTO and tuition reimbursement, are based on hours worked.</em></p> <p>&nbsp;</p> </div> </div> </div>