Administrative Coordinator at Headlands Research

<div class="content-intro"><p>At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.</p></div><p><strong>GENERAL DESCRIPTION</strong>&nbsp;<br>&nbsp;<br>Okanagan Clinical Trials is&nbsp;seeking&nbsp;a&nbsp;fulltime&nbsp;Administration Coordinator&nbsp;in Kelowna, BC.&nbsp;Successful applicants&nbsp;will have a positive attitude, a desire to work as efficiently as possible, and excellent communication skills.&nbsp;As&nbsp;Administration Coordinator, you will provide&nbsp;general administrative and clerical support&nbsp;as&nbsp;required,&nbsp;as well as&nbsp;assist in&nbsp;accounting functions such as&nbsp;petty&nbsp;cash&nbsp;maintenance and&nbsp;accounts payable.&nbsp;</p> <p><strong>KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:&nbsp;</strong>&nbsp;<br>&nbsp;</p> <ul> <li>Greet&nbsp;clients&nbsp;</li> </ul> <ul> <li>Ensure office is&nbsp;presentable&nbsp;&nbsp;</li> </ul> <ul> <li>Answer, screen, and forward incoming&nbsp;calls&nbsp;&nbsp;</li> </ul> <ul> <li>Manage patient&nbsp;database&nbsp;&nbsp;</li> </ul> <ul> <li>Perform client reminder calls, follow-up calls, and scheduling as&nbsp;required&nbsp;&nbsp;</li> </ul> <ul> <li>Ensuring all Accounts Payable invoices are entered&nbsp;daily&nbsp;</li> </ul> <ul> <li>Manage occasional accounts receivable&nbsp;invoice&nbsp;</li> </ul> <ul> <li>Process stipends and generate cheque runs and&nbsp;distribution&nbsp;&nbsp;</li> </ul> <ul> <li>Perform office&nbsp;errands&nbsp;</li> </ul> <ul> <li>Update social&nbsp;media&nbsp;&nbsp;</li> </ul> <ul> <li>Request and reconcile monthly statements from select&nbsp;vendors&nbsp;</li> </ul> <ul> <li>Review documents for accuracy and&nbsp;completeness&nbsp;and&nbsp;working on&nbsp;spreadsheets&nbsp;</li> </ul> <ul> <li>Provide support to the controller and management and perform other duties as&nbsp;assigned&nbsp;</li> </ul> <ul> <li>Maintain historical records by scanning,&nbsp;uploading,&nbsp;and filing&nbsp;documents&nbsp;</li> </ul> <ul> <li>Meeting Minutes / Agenda&nbsp;</li> </ul> <ul> <li>Ordering supplies as required&nbsp;<br>&nbsp;</li> </ul> <p>&nbsp;</p> <p><strong>EDUCATION, EXPERIENCE AND SKILLS REQUIRED:</strong>&nbsp;<br>&nbsp;</p> <ul> <li>Minimum of&nbsp;2&nbsp;years&nbsp;experience&nbsp;in accounts payable/ receivable&nbsp;is&nbsp;preferred&nbsp;</li> </ul> <ul> <li>Number and data&nbsp;accuracy&nbsp;</li> </ul> <ul> <li>Attention to detail and&nbsp;superb&nbsp;organizational&nbsp;skills&nbsp;</li> </ul> <ul> <li>Interpersonal and&nbsp;time&nbsp;management skills,&nbsp;and ability to&nbsp;prioritize&nbsp;</li> </ul> <ul> <li>Proficient in&nbsp;Excel, Word, and Outlook&nbsp;&nbsp;&nbsp;</li> </ul> <ul> <li>Excellent at relationship&nbsp;building&nbsp;</li> </ul> <ul> <li>Excellent&nbsp;verbal and written communication skills&nbsp;</li> </ul> <ul> <li>Ability to work well under limited supervision&nbsp;<br>&nbsp;</li> </ul> <p><strong>WHO WE ARE:&nbsp;</strong>&nbsp;</p> <p>&nbsp;</p> <p>Okanagan Clinical Trials is a Headlands Research site. Our clinic specializes in the execution of research studies that hope to advance treatments for many indications including Alzheimer’s disease, migraine, COPD, stress urinary incontinence, celiac disease, diabetes, and more.&nbsp;&nbsp;</p> <p>&nbsp;</p> <p><strong>Job Status</strong>:&nbsp;Full Time / 40 hours per week&nbsp;&nbsp;</p> <p><strong>Salary:&nbsp;</strong>$52,000 - $54,000 (Depending on experience)&nbsp;</p> <p><strong>Employee benefits</strong>:&nbsp;Benefits are available&nbsp;after 3-month probationary&nbsp;period.&nbsp;&nbsp;&nbsp;</p> <p><strong>Work Schedule</strong>:&nbsp;Monday to Friday 8am – 4:30pm&nbsp;&nbsp;</p> <p>We thank all applicants for their interest;&nbsp;however, only those selected for an interview will be contacted.&nbsp;&nbsp;</p><div class="content-conclusion"><p>&nbsp;</p> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <div> <div class="css-vr2o4s"> <div id="177" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <div> <div class="css-vr2o4s"> <div id="180" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <p>&nbsp;</p> </div> </div> </div> </div> </div> </div> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <div> <div class="css-vr2o4s"> <div id="183" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <p><em>Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.&nbsp;</em></p> </div> </div> </div> </div> </div> </div> <p><em>Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.&nbsp;</em></p> </div> </div> </div> </div> </div> </div> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <h3 id="178" class="css-1uppmgb">Need Assistance?</h3> <div> <div class="css-vr2o4s"> <div id="180" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <p><em>Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact&nbsp;<span class="WOG1">[email protected] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.</span></em></p> </div> </div> </div> </div> </div> </div> <p>&nbsp;</p></div>